Duties and Responsibilities

• To handle confidential matters.
• To coordinate office needs and requirements.
• To receive and distribute letters to respective officials.
• To receive and direct visitors. v) To receive telephone calls and take messages.
• To handle travel arrangements on duty for senior officers and other members of the unit/department.
• To ensure that copies of letters are properly filed.
• To type confidential letters, circulars, certificates, charts, and stencils.
• To take proper care of work facilities and equipment;
• To ensure that the respective office is punctually open.
• To perform other duties as may be assigned by the immediate supervisor.

Qualifications

Holder of a Diploma in Secretarial Studies who has passed Shorthand (English) and “Hati Mkato” (Kiswahili) at a speed of 100 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution with working experience of at least 7 years. Must sit for and pass the Management Development Examination for Executive Assistants Stage I.

• To handle confidential matters.
• To coordinate office needs and requirements.
• To receive and distribute letters to respective officials.
• To receive and direct visitors.
• To receive telephone calls and take messages.
• To handle travel arrangements on duty for senior officers and other members of the unit/department.
• To ensure that copies of letters are properly filed.
• To type confidential letters, circulars, certificates, charts, and stencils.
• To take proper care of work facilities and equipment;
• To ensure that the respective office is punctually open.
• To perform other duties as may be assigned by the immediate supervisor.

• Computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher
• Shorthand (English) at 100 words per minute
• “Hati Mkato” (Kiswahili) at 100 words per minute

• Diploma in Secretarial Studies
• Passed Shorthand (English) at 100 words per minute
• Passed “Hati Mkato” (Kiswahili) at 100 words per minute
• Computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution
• Working experience of at least 7 years
• Must sit for and pass the Management Development Examination for Executive Assistants Stage I