Vacancy title:
Office Management Secretary II

[Type: CONTRACTOR, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Institute of Finance Management (IFM)

Deadline of this Job:
Sunday, November 15 2026

Duty Station:
5 Shaaban Robert Street | Dar es Salaam | Dar es Salaam

Summary
Date Posted: Wednesday, November 4 2026, Base Salary: Not Disclosed

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Learn more about Institute of Finance Management (IFM)
Institute of Finance Management (IFM) jobs in Tanzania

JOB DETAILS:

Workstation

Dar es Salaam

Required Qualifications

Applicants must possess:

• Certificate of Secondary Education.
• Diploma in Secretarial Services from the Public Service College or another recognised college or institution.
• Passed English shorthand and Kiswahili shorthand (Hati Mkato) examinations at a speed of 120 words per minute.
• Knowledge of computer applications, including Windows, Microsoft Office, Internet, Email, and Publisher.
• At least seven (7) years of working experience in a related field.
• Passed the Management Development Examination for Executive Assistants Stage I (MDEA I).

Duties and Responsibilities

• Provide secretarial services to the Head of Department.
• Sort files according to their urgency before forwarding them to the relevant offices for action.
• Draft business letters, type, and dispatch correspondence as directed by the officer being supported.
• Attend telephone calls, take messages, and ensure their prompt delivery to the relevant individuals.
• Ensure proper filing of all incoming and outgoing correspondence.
• Prepare documentation and organise logistics and administrative arrangements for meetings and conferences.
• Perform any other related official duties as assigned by the Supervisor.

The Institute of Finance Management (IFM) is a public higher learning institution established under Act No. 3 of 1972. The institution provides training, research, and consultancy services in banking, insurance, social protection, taxation, accountancy, and related disciplines.

IFM is accredited by the National Council for Technical and Vocational Education and Training (NACTVET) and operates six campuses located in Dar es Salaam, Mwanza, Dodoma, Simiyu, Geita, and Zanzibar.

The Institute invites applications from qualified, competent, and dedicated Tanzanians to fill the following vacant positions on a one-year contractual basis, renewable.

Work Hours: 8

Experience in Months: 84

Level of Education: associate degree

Job application procedure

General Application Conditions

• Applicants must be citizens of Tanzania and not above 45 years of age.
• Applicants must attach an up-to-date Curriculum Vitae (CV) containing a reliable postal address, mail address, and telephone numbers.
• Applications must be based on the qualifications and information provided in this advertisement.
• The title of the position applied for must be clearly indicated in the subject of the application letter. Failure to do so will render the application invalid.
• The title of the position applied for must also be clearly written on the application envelope. Failure to do so will render the application invalid.
• Applicants must attach detailed and relevant certified copies of the following documents: Form IV National Examination Certificate; Computer Certificate; Professional certificates from the respective boards, where applicable; One recent passport-size photograph; Birth Certificate.
• Form IV and Form VI results slips will not be accepted.
• Testimonials, partial transcripts, and results slips will not be accepted.
• Submission of forged academic certificates or false information in the CV will result in legal action.
• Applicants must provide details of three (3) reputable referees, including their reliable contact information.
• Application letters must be written in English or Kiswahili and addressed to the relevant Campus authority.

Application Address – Dar es Salaam

The Rector
The Institute of Finance Management
5 Shaaban Robert Street
P.O. Box 3918
DAR ES SALAAM.

Application Deadline

15 November 2026 – 4:00 PM
All applications must reach the relevant authority by the stated deadline.

Important: Applicants should ensure that they apply for the correct position, address their application to the relevant campus authority, and attach all required supporting documents.

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