Tanzania Public Prosecutors and Government Attorneys Association (TPBA)

OFFICE MANAGEMENT OFFICER – 1 POSITION

Duties and Responsibilities

• Open and close the office on time;
• Receive and distribute documents, letters, and parcels within and outside the office;
• Ensure cleanliness of the office and surrounding environment;
• Receive visitors and direct them to the appropriate offices;
• Monitor the availability of office supplies and report requirements to the supervisor;
• Maintain office records;
• Type letters and various office documents;
• Maintain office filing systems;
• Assist in organizing meetings, seminars, and other Association activities;
• Coordinate appointments and schedules of leaders;
• In collaboration with the Planning Officer, assist in daily operational activities;
• Perform any other duties assigned by the Management.

Qualifications

• Holder of Form Four (O-Level) or Form Six (A-Level) education;
• Holder of a Diploma in Secretarial Studies from a Government-recognized institution;
• Must have passed Kiswahili or English shorthand at a speed of not less than 100 words per minute;
• Proficient in computer applications including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Internet, and E-mail;
• Good communication skills and ability to maintain office records;
• Honest, disciplined, hardworking, and committed to duty;
• Physically fit and capable of performing office duties;
• Experience in office work or public institutions will be an added advantage.

GENERAL CONDITIONS FOR ALL APPLICANTS

• Must be a citizen of Tanzania;
• Attach an application letter written either by hand or typed;
• Attach a detailed Curriculum Vitae (CV) with reliable contact information, including details of two referees and their reachable telephone numbers;
• Attach copies of academic certificates, birth certificate, or National Identification Card;
• Academic certificates obtained outside Tanzania must be verified by the relevant Tanzanian authorities;
• The contract period is two (2) years;
• Applicants must be between 18 and 35 years of age;
• Duty station is Dodoma Region;
• All positions will operate under the supervision of the Secretary of the Association;
• Only shortlisted candidates will be invited for interviews.

• Open and close the office on time;
• Receive and distribute documents, letters, and parcels within and outside the office;
• Ensure cleanliness of the office and surrounding environment;
• Receive visitors and direct them to the appropriate offices;
• Monitor the availability of office supplies and report requirements to the supervisor;
• Maintain office records;
• Type letters and various office documents;
• Maintain office filing systems;
• Assist in organizing meetings, seminars, and other Association activities;
• Coordinate appointments and schedules of leaders;
• In collaboration with the Planning Officer, assist in daily operational activities;
• Perform any other duties assigned by the Management.

• Proficient in computer applications including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Internet, and E-mail;
• Good communication skills;
• Ability to maintain office records;
• Honest, disciplined, hardworking, and committed to duty;
• Physically fit and capable of performing office duties;

• Holder of Form Four (O-Level) or Form Six (A-Level) education;
• Holder of a Diploma in Secretarial Studies from a Government-recognized institution;
• Must have passed Kiswahili or English shorthand at a speed of not less than 100 words per minute;
• Experience in office work or public institutions will be an added advantage.