Background

The Danish Trade Union Development Agency (DTDA), a development organisation of the Danish trade union movement, is seeking to recruit an Office Assistant for its office covering East and Southern Africa, based in Arusha, Tanzania.

Position Summary

The Office Assistant will provide administrative and operational support to ensure the office runs efficiently on a day-to-day basis. The successful candidate will support office administration, basic financial processes, procurement, logistics, records management, and general office coordination.

The position reports to the Head of Office.

Key Responsibilities

The Office Assistant will be responsible for the following duties:

• Process office bills and utilities, and support basic financial administration.
• Ensure office administration complies with DTDA guidelines.
• Manage minor procurement of goods and services in line with established procedures.
• Monitor office supplies and maintain inventory and asset lists.
• Draft routine correspondence, letters, and reports.
• Provide logistical support for meetings, workshops, and events.
• Maintain well-organised administrative, contract, and procurement records.
• Support digital filing and document management in Microsoft Teams.
• Coordinate with service providers and vendors.
• Respond to general office inquiries.
• Report any office maintenance issues.
• Perform any other duties assigned by the Head of Sub-Regional Office as required.

Requirements

Applicants should meet the following requirements:

• Bachelor’s degree in business administration or a related field.
• Minimum of two years’ experience in an administrative role.
• Strong communication skills in English and Swahili.
• Proficiency in Microsoft Word and Excel.
• Previous NGO experience is an added advantage.

• Process office bills and utilities, and support basic financial administration.
• Ensure office administration complies with DTDA guidelines.
• Manage minor procurement of goods and services in line with established procedures.
• Monitor office supplies and maintain inventory and asset lists.
• Draft routine correspondence, letters, and reports.
• Provide logistical support for meetings, workshops, and events.
• Maintain well-organised administrative, contract, and procurement records.
• Support digital filing and document management in Microsoft Teams.
• Coordinate with service providers and vendors.
• Respond to general office inquiries.
• Report any office maintenance issues.
• Perform any other duties assigned by the Head of Sub-Regional Office as required.

• Strong communication skills in English and Swahili.
• Proficiency in Microsoft Word and Excel.

• Bachelor’s degree in business administration or a related field.
• Minimum of two years’ experience in an administrative role.
• Previous NGO experience is an added advantage.