About the job

As part of our continued growth, Neo Group is recruiting on behalf of one of our local partners, leveraging our network of 1,400 talented professionals across 10+ countries. Together, we are committed to delivering innovative, data-driven solutions that empower our clients and foster professional growth within a dynamic and collaborative workplace.

Responsibilities:

• Welcome and attend to all visitors in a professional and friendly manner and maintain the visitor logbook and issue visitor passes
• Ensure the reception area is clean, organized, and presentable at all times
• Provide day-to-day administrative assistance to staff and management
• Prepare and organize documents, reports, and correspondence
• Support scheduling of meetings, appointments and office events
• Oversee office supplies inventory and place orders when necessary
• Coordinate maintenance of office equipment, facilities and utilities
• Liaise with vendors, service providers and building management
• Ensure the office environment is clean, safe and fully functional
• Help new employees settle in by preparing workstations and providing office orientation
• Support HR, Finance, and Operations teams with basic admin tasks when needed
• Assist with organizing team-building activities, trainings, and office events
• Manage incoming and outgoing mail, packages, and deliveries
• Run office errands when required
• Support ad-hoc tasks and projects assigned by management

Requirements

• Diploma or Degree in Business Administration or related field
• 1-2 years of experience in office administration or front desk roles
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Professional appearance and customer-service orientation

• Welcome and attend to all visitors in a professional and friendly manner and maintain the visitor logbook and issue visitor passes
• Ensure the reception area is clean, organized, and presentable at all times
• Provide day-to-day administrative assistance to staff and management
• Prepare and organize documents, reports, and correspondence
• Support scheduling of meetings, appointments and office events
• Oversee office supplies inventory and place orders when necessary
• Coordinate maintenance of office equipment, facilities and utilities
• Liaise with vendors, service providers and building management
• Ensure the office environment is clean, safe and fully functional
• Help new employees settle in by preparing workstations and providing office orientation
• Support HR, Finance, and Operations teams with basic admin tasks when needed
• Assist with organizing team-building activities, trainings, and office events
• Manage incoming and outgoing mail, packages, and deliveries
• Run office errands when required
• Support ad-hoc tasks and projects assigned by management

• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Professional appearance and customer-service orientation

• Diploma or Degree in Business Administration or related field
• 1-2 years of experience in office administration or front desk roles