Vacancy overview

Hand in Hand Eastern Africa-Tanzania (HIHEA TZ) is a non-governmental organization registered in Tanzania since 2018, with a mandate to operate in the country. The organization is part of the Hand in Hand Global Network.

HIHEA TZ’s vision is to empower society, especially women, through the creation of sustainable enterprises and jobs. The organization currently leads field operations through seven branches located in Moshi, Arusha, Manyara, Dodoma, Iringa, Singida and Meatu.

Hand in Hand Eastern Africa-Tanzania works with marginalized communities in the areas of economic and social empowerment using a participatory approach aimed at helping people fight poverty and vulnerability. Its enterprise and job creation approach is based on a philosophy of self-help, providing training, skills and support to enable people living in poverty, particularly women, to build and sustain independent, market-based economic activities.

This approach helps improve income for individuals and families, contributing to greater food security, better education for children, increased access to healthcare, improved housing and overall improved livelihoods.

Job summary

The Monitoring, Evaluation and Learning Officer will be responsible for monitoring and measuring the impact of programs and activities. The role includes communicating monitoring and evaluation information, developing monitoring tools, conducting data surveys, collecting, analyzing and interpreting data, managing structured data, coordinating and following up on field monitoring and evaluation activities, and preparing reports.

Duties and responsibilities

Management of monitoring and evaluation initiatives

The Monitoring, Evaluation and Learning Officer will be responsible for:

• Implementing and reviewing work plans for monitoring and evaluation.
• Developing and implementing monitoring and evaluation frameworks, systems, structures and procedures, including logical frameworks, project performance tracking, indicators, data flow charts and M&E manuals.
• Conducting baseline surveys, evaluations and studies as designed in the program implementation framework for HiH EA (TZ).
• Undertaking monitoring and evaluation activities and initiatives, including management of data quality, tracking progress of program activity implementation, impact and outcomes.
• Developing and pre-testing monitoring and evaluation tools.
• Building the capacity of staff in monitoring and evaluation.
• Training enumerators on the use of tools and data collection before surveys.
• Performing regular field visits to ensure projects and programs are implemented according to project or program design.
• Undertaking data analysis, interpretation, manipulation and reporting for internal use and external distribution to partners, donors, government agencies and other stakeholders.
• Supporting fundraising and resource mobilization by providing relevant data and information for proposal writing, concept papers and related documents.
• Maintaining positive relationships with beneficiaries, local communities, partners, collaborators, government agencies and other external contacts.
• Compiling and submitting periodic and management reports as prescribed.
• Keeping abreast of developments in program changes and progress in order to advise and recommend tools and strategies to increase program performance and results.

Data quality and documentation management

The officer will also be responsible for:

• Ensuring compliance with relevant norms, protocols, guidelines and regulations established by the monitoring and evaluation system.
• Maintaining high-quality standards in the performance of monitoring and evaluation components at HiH EA (TZ).
• Overseeing processes that ensure quality control for data management.
• Ensuring accurate reporting of findings.
• Maintaining proper storage of data and information.
• Carrying out regular data backups.
• Identifying strengths and weaknesses in existing data collection and management systems.
• Proposing solutions to the Monitoring and Evaluation Manager and management.

Knowledge sharing and learning

The officer will be required to:

• Ensure that monitoring and evaluation frameworks and tools capture and document case studies, best practices, experiences and lessons learned for internal and external sharing.
• Participate in the dissemination of findings.
• Share monitoring and evaluation reports with operations teams, documenting findings, highlighting areas of success, proposed reviews, experiences and learning points.
• Coordinate the implementation of adopted best-practice processes.

Other duties

Perform any other duties as may be assigned by the supervisor from time to time.

Knowledge, skills and abilities

The required knowledge, skills and abilities may be acquired through a combination of formal education, self-education, prior experience or on-the-job training.

Education and academic qualifications

Applicants should have:

A bachelor’s degree in any of the following disciplines:

• Mathematics and Statistics
• Information Management
• Project Management
• Business Administration
• Social Sciences
• Any related field

Specialized training and professional qualifications

Applicants should have:

• A postgraduate or professional qualification in monitoring and evaluation, or project planning and management.
• Statistical data analysis skills using tools such as:
  • Microsoft Excel
  • SPSS
  • STATA
  • Other relevant data analysis tools

Required competencies, abilities and skills

Applicants should demonstrate:

• Ability to design monitoring and evaluation tools, surveys, surveillance systems and evaluations.
• Excellent analytical skills and attention to detail.
• Extensive experience in research, surveys and data management.
• Strong information technology skills.
• Demonstrated ability to work with data analysis tools, packages and Microsoft Office applications.
• Dynamic, innovative and highly motivated working style.
• Good analytical skills and practical experience in the management of structured data.
• Ability to work under pressure and deliver under minimal supervision.
• Good planning, organizational and coordination skills.
• Demonstrated ability to multitask and comply with standards and guidelines.
• Good interpersonal skills.
• Team orientation.
• Public relations skills.
• Ability to network and interact easily with people from diverse backgrounds at the local community level.
• Good communication and presentation skills.
• Good spoken and written English and Kiswahili.
• Demonstrated ability to write clear and concise reports.

Relevant work experience

Applicants should have:

• At least 2 years of experience in a similar position.

• Implementing and reviewing work plans for monitoring and evaluation.
• Developing and implementing monitoring and evaluation frameworks, systems, structures and procedures, including logical frameworks, project performance tracking, indicators, data flow charts and M&E manuals.
• Conducting baseline surveys, evaluations and studies as designed in the program implementation framework for HiH EA (TZ).
• Undertaking monitoring and evaluation activities and initiatives, including management of data quality, tracking progress of program activity implementation, impact and outcomes.
• Developing and pre-testing monitoring and evaluation tools.
• Building the capacity of staff in monitoring and evaluation.
• Training enumerators on the use of tools and data collection before surveys.
• Performing regular field visits to ensure projects and programs are implemented according to project or program design.
• Undertaking data analysis, interpretation, manipulation and reporting for internal use and external distribution to partners, donors, government agencies and other stakeholders.
• Supporting fundraising and resource mobilization by providing relevant data and information for proposal writing, concept papers and related documents.
• Maintaining positive relationships with beneficiaries, local communities, partners, collaborators, government agencies and other external contacts.
• Compiling and submitting periodic and management reports as prescribed.
• Keeping abreast of developments in program changes and progress in order to advise and recommend tools and strategies to increase program performance and results.
• Ensuring compliance with relevant norms, protocols, guidelines and regulations established by the monitoring and evaluation system.
• Maintaining high-quality standards in the performance of monitoring and evaluation components at HiH EA (TZ).
• Overseeing processes that ensure quality control for data management.
• Ensuring accurate reporting of findings.
• Maintaining proper storage of data and information.
• Carrying out regular data backups.
• Identifying strengths and weaknesses in existing data collection and management systems.
• Proposing solutions to the Monitoring and Evaluation Manager and management.
• Ensure that monitoring and evaluation frameworks and tools capture and document case studies, best practices, experiences and lessons learned for internal and external sharing.
• Participate in the dissemination of findings.
• Share monitoring and evaluation reports with operations teams, documenting findings, highlighting areas of success, proposed reviews, experiences and learning points.
• Coordinate the implementation of adopted best-practice processes.
• Perform any other duties as may be assigned by the supervisor from time to time.

• Ability to design monitoring and evaluation tools, surveys, surveillance systems and evaluations.
• Excellent analytical skills and attention to detail.
• Extensive experience in research, surveys and data management.
• Strong information technology skills.
• Demonstrated ability to work with data analysis tools, packages and Microsoft Office applications.
• Dynamic, innovative and highly motivated working style.
• Good analytical skills and practical experience in the management of structured data.
• Ability to work under pressure and deliver under minimal supervision.
• Good planning, organizational and coordination skills.
• Demonstrated ability to multitask and comply with standards and guidelines.
• Good interpersonal skills.
• Team orientation.
• Public relations skills.
• Ability to network and interact easily with people from diverse backgrounds at the local community level.
• Good communication and presentation skills.
• Good spoken and written English and Kiswahili.
• Demonstrated ability to write clear and concise reports.

• A bachelor’s degree in any of the following disciplines: Mathematics and Statistics, Information Management, Project Management, Business Administration, Social Sciences, Any related field
• A postgraduate or professional qualification in monitoring and evaluation, or project planning and management.
• Statistical data analysis skills using tools such as: Microsoft Excel, SPSS, STATA, Other relevant data analysis tools