Job Description

Key Responsibilities

1. Motorcycle Receiving and Inspection

• Receive all incoming vehicles (Boda Boda and Tuk-Tuk) delivered to the branch.
• Conduct detailed inspections of received vehicles to verify quantity, condition, and completeness.
• Confirm that chassis numbers and engine numbers match delivery notes.
• Immediately report any discrepancies, damages, or missing units to the Inventory Officer.Streamline SCM
• Ensure all received vehicles are properly tagged and recorded.

2. Inventory Management and Stock Control

• Maintain accurate inventory records for all vehicles under branch custody.
• Conduct daily physical stock counts of:
  • New vehicles (Boda Boda and Tuk-Tuk).
  • Repossessed vehicles (Boda Boda and Tuk-Tuk).
  • Reserved vehicles (Boda Boda and Tuk-Tuk).
  • Unsold inventory (Boda Boda and Tuk-Tuk).
• Investigate and promptly report stock variances.Streamline SCM
• Ensure motorcycles are stored safely and organized according to company standards.
• Monitor inventory movements and maintain complete audit trails.

3. Documentation and Reporting

• Prepare and submit all receiving documentation (delivery and dispatch notes) accurately and on time.
• Ensure delivery notes are verified and submitted to the Inventory Officer immediately after delivery.
• Maintain proper filing of logistics and inventory records.
• Generate daily, weekly, and monthly branch-wise stock reports as instructed by the Inventory Officer.
• Keep accurate records of all stock transfers, repossessions, and inventory adjustments.

4. Pre-Sale Inspection Management

• Conduct pre-sale inspections on vehicles before customer delivery.
• Verify vehicle condition, completeness of accessories, and functionality.
• Complete and maintain inspection checklists and supporting documentation.
• Ensure only approved and inspected motorcycles are released for customer delivery.

5. Repossessed Motorcycle Management

• Receive and record all repossessed vehicles returned to the branch.
• Conduct condition assessments and document vehicle status.
• Update inventory records to reflect repossessed stock.Streamline SCM
• Ensure proper storage and safeguarding of repossessed vehicles.

6. Compliance and Asset Security

• Ensure adherence to company inventory and logistics policies.
• Maintain accountability for all vehicles under branch control.
• Support internal and external stock audits.
• Implement controls to prevent inventory losses, theft, or unauthorized movements.

Requirements and Qualifications

• Certificate or Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of two (2) years of experience in logistics, inventory management, warehousing, or stock control.
• Experience handling vehicle or motorcycle inventory will be an added advantage.
• Proficiency in Microsoft Excel and inventory management systems.

• Receive all incoming vehicles (Boda Boda and Tuk-Tuk) delivered to the branch.
• Conduct detailed inspections of received vehicles to verify quantity, condition, and completeness.
• Confirm that chassis numbers and engine numbers match delivery notes.
• Immediately report any discrepancies, damages, or missing units to the Inventory Officer.
• Ensure all received vehicles are properly tagged and recorded.
• Maintain accurate inventory records for all vehicles under branch custody.
• Conduct daily physical stock counts of new, repossessed, reserved, and unsold vehicles (Boda Boda and Tuk-Tuk).
• Investigate and promptly report stock variances.
• Ensure motorcycles are stored safely and organized according to company standards.
• Monitor inventory movements and maintain complete audit trails.
• Prepare and submit all receiving documentation (delivery and dispatch notes) accurately and on time.
• Ensure delivery notes are verified and submitted to the Inventory Officer immediately after delivery.
• Maintain proper filing of logistics and inventory records.
• Generate daily, weekly, and monthly branch-wise stock reports as instructed by the Inventory Officer.
• Keep accurate records of all stock transfers, repossessions, and inventory adjustments.
• Conduct pre-sale inspections on vehicles before customer delivery.
• Verify vehicle condition, completeness of accessories, and functionality.
• Complete and maintain inspection checklists and supporting documentation.
• Ensure only approved and inspected motorcycles are released for customer delivery.
• Receive and record all repossessed vehicles returned to the branch.
• Conduct condition assessments and document vehicle status.
• Update inventory records to reflect repossessed stock.
• Ensure proper storage and safeguarding of repossessed vehicles.
• Ensure adherence to company inventory and logistics policies.
• Maintain accountability for all vehicles under branch control.
• Support internal and external stock audits.
• Implement controls to prevent inventory losses, theft, or unauthorized movements.

• Proficiency in Microsoft Excel
• Proficiency in inventory management systems
• Vehicle and motorcycle inspection
• Inventory management and stock control
• Documentation and reporting
• Record keeping and audit trail maintenance

• Certificate or Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• Experience handling vehicle or motorcycle inventory will be an added advantage.