WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANISATIONAL CONTEXT:

Job holders directly report to the Logistics Associate – Funds Management in Dodoma.

At this level, job holders are expected to take responsibility for the completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE OF THE ASSIGNMENT:

To implement well-defined standard logistics/supply chain processes and activities to enable the effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES/RESPONSIBILITIES:

• Processing of SES/GRNS, down payments/ for logistics related Service providers in WINGS as per IPSAS requirement.
• Processing of Logistics related claims in the ITS.
• Clearance of logistics related open items.
• Follow up with operations team with new contracts/rates changes.
• Follow up with Finance Unit on vendors payment advices.
• Liaise with Service providers for timely and proper invoicing
• Work as an alternate/ back up for Logistics Associate /Fund management on various repots.
• Provide inputs on weekly supply chain report.
• Provide support to supply chain operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all inquiries with a high standard of client service mindset.
• Collect and compile data, produce and/or contribute to reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport, and other vendors’ performance) and ensure information accuracy in corporate systems in support of informed decision-making.
• Liaise with an internal and limited number of external stakeholders to support efficient logistics operations management.
• Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Other as required.

DESIRED EXPERIENCE FOR ENTRY INTO THE ROLE:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

• At least 3 years of logistics operations experience in the refugee camps.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting in the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Languages: Fluency (level C) in both written and oral communication in English and Swahili languages.

• Processing of SES/GRNS, down payments/ for logistics related Service providers in WINGS as per IPSAS requirement.
• Processing of Logistics related claims in the ITS.
• Clearance of logistics related open items.
• Follow up with operations team with new contracts/rates changes.
• Follow up with Finance Unit on vendors payment advices.
• Liaise with Service providers for timely and proper invoicing
• Work as an alternate/ back up for Logistics Associate /Fund management on various repots.
• Provide inputs on weekly supply chain report.
• Provide support to supply chain operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all inquiries with a high standard of client service mindset.
• Collect and compile data, produce and/or contribute to reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport, and other vendors’ performance) and ensure information accuracy in corporate systems in support of informed decision-making.
• Liaise with an internal and limited number of external stakeholders to support efficient logistics operations management.
• Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Other as required.

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting in the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
• Fluency (level C) in both written and oral communication in English and Swahili languages.

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• At least 3 years of logistics operations experience in the refugee camps.