Background

The Logistics Associate will coordinate end-to-end transportation and fleet coordination activities across Tanzania operations. This role ensures timely and cost-effective movement of products, monitoring transporter and fleet performance, maintaining logistics records, overseeing compliance processes, and coordinating operational logistics activities to ensure smooth business operations.

Responsibilities

Logistics & Transportation Coordination

• Coordinate dispatch and transportation of products to all designated shops, warehouses, and partners across Tanzania.
• Ensure transporters deliver goods on time and in full (OTIF) while maintaining product safety and integrity.
• Track shipments and maintain close follow-up with third-party transporters to ensure timely deliveries.
• Coordinate dispatch schedules between warehouse teams and transport providers to facilitate efficient last-mile delivery.
• Monitor transportation lead times and escalate delays or operational issues promptly.
• Coordinate route planning and optimization initiatives to improve transportation efficiency and reduce costs.
• Ensure proof of delivery (POD) documentation is properly submitted and filed.

Fleet Coordination & Monitoring

• Oversee monitoring and coordination of company fleet operations to ensure proper utilization and availability.
• Maintain fleet movement records, fuel consumption records, maintenance schedules, and service tracking.
• Coordinate company owned vehicles’ servicing, repairs, insurance renewals, and compliance documentation.
• Follow up on fleet incidents, breakdowns, and accident reporting processes.
• Coordinate implementation and monitoring of fleet control measures and cost optimization initiatives.

Vendor & Transporter Management

• Maintain good working relationships with transporters and logistics service providers.
• Monitor transporter performance and track key metrics including delivery timelines, damages, and compliance.
• Flag non-performance, delays, or service gaps for corrective action.
• Coordinate transporter contract management and documentation reviews in prtnership with Procurement and Finance teams.
• Assist in evaluating transporter performance and recommending improvements.

Reporting & Data Management

• Prepare weekly and monthly logistics and fleet performance reports.
• Maintain accurate logistics records, transporter trackers, and shipment status updates.
• Flag non-performance, delays, or service gaps for corrective action.
• Facilitate logistics data assessment to identify operational gaps and improvement opportunities.
• Ensure proper documentation and filing of logistics transactions and operational records.

Compliance & Operational Support

• Ensure transportation and fleet operations comply with company policies and safety standards.
• Facilitate audits and operational reviews by providing required logistics documentation and reports.
• Assist in implementing process improvements within logistics and fleet operations.
• Coordinate logistics data assessment to identify operational gaps and improvement opportunities.
• Coordinate cross-functional teams during high-volume distribution periods and operational projects.

Qualifications

You might be a strong candidate if you have:

• Bachelor’s degree in Supply Chain Management, Transportation and Logistics, Statistics, or any Finance Related Field
• 2-3 years’ working experience in Transportation & Logistics management, Supply Chain Management and/or any related Field
• Demonstrates knowledge in contract management.
• Knowledge and working experience with a robust ERP system preferably S4HANA
• Ability to work comfortably with and maintain large volumes of data in excel.
• Ability to multi-task and address vying priorities.
• Goal-oriented and organized team player
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Excellent verbal & written communication skills

• Coordinate dispatch and transportation of products to all designated shops, warehouses, and partners across Tanzania.
• Ensure transporters deliver goods on time and in full (OTIF) while maintaining product safety and integrity.
• Track shipments and maintain close follow-up with third-party transporters to ensure timely deliveries.
• Coordinate dispatch schedules between warehouse teams and transport providers to facilitate efficient last-mile delivery.
• Monitor transportation lead times and escalate delays or operational issues promptly.
• Coordinate route planning and optimization initiatives to improve transportation efficiency and reduce costs.
• Ensure proof of delivery (POD) documentation is properly submitted and filed.
• Oversee monitoring and coordination of company fleet operations to ensure proper utilization and availability.
• Maintain fleet movement records, fuel consumption records, maintenance schedules, and service tracking.
• Coordinate company owned vehicles’ servicing, repairs, insurance renewals, and compliance documentation.
• Follow up on fleet incidents, breakdowns, and accident reporting processes.
• Coordinate implementation and monitoring of fleet control measures and cost optimization initiatives.
• Maintain good working relationships with transporters and logistics service providers.
• Monitor transporter performance and track key metrics including delivery timelines, damages, and compliance.
• Flag non-performance, delays, or service gaps for corrective action.
• Coordinate transporter contract management and documentation reviews in prtnership with Procurement and Finance teams.
• Assist in evaluating transporter performance and recommending improvements.
• Prepare weekly and monthly logistics and fleet performance reports.
• Maintain accurate logistics records, transporter trackers, and shipment status updates.
• Flag non-performance, delays, or service gaps for corrective action.
• Facilitate logistics data assessment to identify operational gaps and improvement opportunities.
• Ensure proper documentation and filing of logistics transactions and operational records.
• Ensure transportation and fleet operations comply with company policies and safety standards.
• Facilitate audits and operational reviews by providing required logistics documentation and reports.
• Assist in implementing process improvements within logistics and fleet operations.
• Coordinate logistics data assessment to identify operational gaps and improvement opportunities.
• Coordinate cross-functional teams during high-volume distribution periods and operational projects.

• Demonstrates knowledge in contract management.
• Knowledge and working experience with a robust ERP system preferably S4HANA
• Ability to work comfortably with and maintain large volumes of data in excel.
• Ability to multi-task and address vying priorities.
• Goal-oriented and organized team player
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Excellent verbal & written communication skills

• Bachelor’s degree in Supply Chain Management, Transportation and Logistics, Statistics, or any Finance Related Field
• 2-3 years’ working experience in Transportation & Logistics management, Supply Chain Management and/or any related Field