Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?

The key purpose of this role is to ensure all governance processes and documentation are followed and completed to ensure that all physical movement of inventory is correctly reflected in Syspro, this includes but are not limited to raw materials, finished goods, containers and pallets.

Key Roles and Responsibilities:

Inventory Reporting & Reconciliations

• Ensure full adherence to all physical pre-stock stake processes for Central Region
• Follow up, collate and analyze all actions resulting from pre-stock take reports & meetings
• Ensure all known adjustments are done prior to stock count and no movements are done during counting periods
• Ensure that the GIT account is clean and up to date with only valid entries at month end and monitoring GITs to ensure no overdue GIT as per company’s policy.
• Facilitate and participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and pallets
• On rotational ad-hoc schedule to verify accuracy of counts and process
• Ensure stock counts are conducted according to company standards and procedures and ad-hoc where we have unresolved variances
• Ensure that all post stock count meetings are done, and the output of the result are discussed before signing off results (loss & gain confirmation)
• Close follow up for Stock master Utilization and Push back on daily basis
• Ensure that handheld devices (where rolled out) are set up correctly and maintained accordingly.
• Ensure that all stock variances are properly investigated and closed off.
• Review and authorize all unresolved variances daily/weekly as per relevant process into the correct accounts.
• Report monthly on compliance to Inventory Policy and ensure actions are identified and closed in order to improve adherence.
• Report monthly on all inventory levels per site per commodity inclusive of raw materials, finished goods, empties, crates, pallets, spare parts, fuel etc.
• Monitor and ensure all write off in warehouses of raw materials, finished goods, empties, crates, pallets and spare parts are approved as per MICs.

Shipment Reconciliations

• Ensure that all post goods issues have been processed for all deliveries and driver corrections.
• Develop and implement a process whereby all delivery notes have been checked and accounted.
• Report and sign off on missing and unsigned invoices monthly.
• Ensure that process exists so that all daily load plans and distribution gate registers have been checked are on file.
• Follow up on all T1 GIT shipments if not received.
• Confirm inter depot movements with all sites on Daily/Weekly and monthly basis.
• Ensure recharges for breakages and missing bottles are done in time and in the right accounts.
• Ensure driver accounts are reconciled weekly.

Distributor Stock Management & Reconciliations

• Ensure missing, broken and foreign surveys are conducted according to policy.
• Ensure this survey results are captured daily into the survey sheet and report monthly on survey summary.
• Verify daily/weekly/monthly that all returns are credited correctly and that inventory levels reflect returns, both pallets and returnable glass.
• Sign of monthly on the reconciliation together with logistics manager and ensure it filed

Reporting and Reconciliation of Pallet Repairs

• Manage destruction and repair processes with clear cost tracking across all sites (Ilala, Ubungo and TDL)
• Manage contractor performance, reconciliation and payment
• Track time that pallets spend in trade as well as quantity in trade per customer
• Track, count and report monthly on the number of pallets currently at each site
• Annually review the SOP for pallet management and ensure all parties are aligned
• Annually set the budget for repairs for the coming year with clear KPI’s and PI’s to be tracked

Supplier Reconciliations

• Facilitate monthly all logistics supplier reconciliations between Mubex team (Raw materials) and in country team and report on any risk.
• Follow up weekly with Central team and planning team on open PO’s and ensure GRN’s are done in time.

Key Attributes and Competencies:

• Fluent in English and Swahili
• Strong numerical capabilities especially around reconciliations
• Strong verbal and written communication skills with good interpersonal skills
• High level of attention to detail
• Ability to work under pressure
• Ability to adapt to change effectively
• Results oriented
• Excellent coaching capability

Minimum Requirements:

• 3 Years relevant degree in Supply Chain/Logistics/Finance
• Minimum of 3 years’ experience in inventory controls & process controls
• High level of computer literacy (MS Office, Syspro, Teams)
• Syspro proficient

• Ensure full adherence to all physical pre-stock stake processes for Central Region
• Follow up, collate and analyze all actions resulting from pre-stock take reports & meetings
• Ensure all known adjustments are done prior to stock count and no movements are done during counting periods
• Ensure that the GIT account is clean and up to date with only valid entries at month end and monitoring GITs to ensure no overdue GIT as per company’s policy.
• Facilitate and participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and pallets
• On rotational ad-hoc schedule to verify accuracy of counts and process
• Ensure stock counts are conducted according to company standards and procedures and ad-hoc where we have unresolved variances
• Ensure that all post stock count meetings are done, and the output of the result are discussed before signing off results (loss & gain confirmation)
• Close follow up for Stock master Utilization and Push back on daily basis
• Ensure that handheld devices (where rolled out) are set up correctly and maintained accordingly.
• Ensure that all stock variances are properly investigated and closed off.
• Review and authorize all unresolved variances daily/weekly as per relevant process into the correct accounts.
• Report monthly on compliance to Inventory Policy and ensure actions are identified and closed in order to improve adherence.
• Report monthly on all inventory levels per site per commodity inclusive of raw materials, finished goods, empties, crates, pallets, spare parts, fuel etc.
• Monitor and ensure all write off in warehouses of raw materials, finished goods, empties, crates, pallets and spare parts are approved as per MICs.
• Ensure that all post goods issues have been processed for all deliveries and driver corrections.
• Develop and implement a process whereby all delivery notes have been checked and accounted.
• Report and sign off on missing and unsigned invoices monthly.
• Ensure that process exists so that all daily load plans and distribution gate registers have been checked are on file.
• Follow up on all T1 GIT shipments if not received.
• Confirm inter depot movements with all sites on Daily/Weekly and monthly basis.
• Ensure recharges for breakages and missing bottles are done in time and in the right accounts.
• Ensure driver accounts are reconciled weekly.
• Ensure missing, broken and foreign surveys are conducted according to policy.
• Ensure this survey results are captured daily into the survey sheet and report monthly on survey summary.
• Verify daily/weekly/monthly that all returns are credited correctly and that inventory levels reflect returns, both pallets and returnable glass.
• Sign of monthly on the reconciliation together with logistics manager and ensure it filed
• Manage destruction and repair processes with clear cost tracking across all sites (Ilala, Ubungo and TDL)
• Manage contractor performance, reconciliation and payment
• Track time that pallets spend in trade as well as quantity in trade per customer
• Track, count and report monthly on the number of pallets currently at each site
• Annually review the SOP for pallet management and ensure all parties are aligned
• Annually set the budget for repairs for the coming year with clear KPI’s and PI’s to be tracked
• Facilitate monthly all logistics supplier reconciliations between Mubex team (Raw materials) and in country team and report on any risk.
• Follow up weekly with Central team and planning team on open PO’s and ensure GRN’s are done in time.

• Fluent in English and Swahili
• Strong numerical capabilities especially around reconciliations
• Strong verbal and written communication skills with good interpersonal skills
• High level of attention to detail
• Ability to work under pressure
• Ability to adapt to change effectively
• Results oriented
• Excellent coaching capability
• High level of computer literacy (MS Office, Syspro, Teams)
• Syspro proficient

• 3 Years relevant degree in Supply Chain/Logistics/Finance
• Minimum of 3 years’ experience in inventory controls & process controls