Company Overview:

Jaza is a solar energy start-up, working to power Sub-Saharan Africa, where there are over 600,000,000 people live without electricity.

Jaza believes that a mix of people, technology and capital can connect Jaza’s market to the future of how people live and work around the world.

The company builds solar-powered shops, called hubs, which are used to charge batteries customers use to power their homes. A single hub serves hundreds of households. The company employs women from each Jaza community to run the service, empowering the Jaza team to become leaders, entrepreneurs and drivers of economic growth within their communities.

For more information on what we are building, check out www.jazaenergy.com

Position Overview:

The Inventory & Asset Management Coordinator will ensure the end-to-end management of inventory and physical assets, including, tracking, maintenance, and disposal. This role is pivotal in supporting our rapid growth, ensuring inventory and assets are available, well-maintained, and utilized effectively to maximize project success and operational uptime.

Roles and Responsibilities

Inventory Strategy & Optimization:

• Develop and implement scalable inventory management policies suited for fast growth.
• Forecast inventory needs based on project pipelines, demand fluctuations, and supply chain insights.
• Manage stock levels, reorder points, and safety stock to prevent shortages or excess.
• Oversee Inventory & asset movement between departments or sites and update records accordingly.
• Optimize inventory and asset management systems to improve accuracy and efficiency.

Asset Lifecycle & Maintenance:

• Maintain accurate asset registers, including serial numbers, warranties, and maintenance history.
• Coordinate preventive and corrective maintenance schedules to optimize asset performance and lifespan.
• Develop and implement SOPs (Standard Operating Procedures) for inventory and asset handling.

Supply Chain & Vendor Relations:

• Collaborate with procurement teams to ensure timely sourcing and delivery of Inventories/equipment.
• Ensures 3rd Party WH & Logistics cleans, organizes, and maintains warehouses assuring that all inventories are stored securely and neatly placed throughout the warehouse.

Data Analytics & KPIs:

• Utilize data to monitor inventory accuracy, turnover rates, asset utilization, and downtime.
• Develop reports to inform decision-making at leadership levels.
• Supports procurement coordinator, operations and project management personnel with knowledge of inventory shipping trends and timely inventory order requisitions

Process Development & Automation:

• Collaborate with Software teams to Design and implement scalable, automated inventory and asset management systems.
• Continuously improve processes to support rapid expansion and operational efficiency.
• Transfers inventory shipments via Jaza Dashboard
• Logs inventory receipts via Jaza Dashboard

Compliance & Risk Management:

• Ensure adherence to safety, environmental, and regulatory standards.
• Identify risks related to inventory shortages, asset failure, or supply chain disruptions and develop mitigation strategies.
• Ensure compliance with internal controls, audit requirements, and company policies.

KPIs:

• Sites and scale: Inventory accuracy ≥ 98%
• Power people: Inventory SOP compliance ≥ 85%
• Jaza lab: ≥ 20% reduction in inventory variance or loss

Must have skills

• Leadership skills
• Integrity and Accountability
• Strong Inventory Control Knowledge
• Attention to Detail and Data Accuracy
• Asset tracking and Reconciliation capability
• Process compliance and governance
• Strong Excel and Inventory system proficiency
• Communication, coordination and Folio-through

• Qualifications

Required Competencies

• Thorough knowledge of Inventory & Asset management
• Proven problem solving and analytical skills
• Ability to develop good relationships with vendors, staff, and customers.
• Ability to exercise sound judgment and work under the highest level of ethical standards per Jaza Code of Conduct.
• Ability to work with functional groups and different level of employees throughout the Jazaverse to effectively and professionally achieve business results
• Strong follow-up skills; ability to organize applicable department timelines and follow up with internal and external customer needs as needed
• Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
• Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment
• Strong track record of building and maintaining solid relationships with both internal and external customers and vendors
• Self-motivated, able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions

• Develop and implement scalable inventory management policies suited for fast growth.
• Forecast inventory needs based on project pipelines, demand fluctuations, and supply chain insights.
• Manage stock levels, reorder points, and safety stock to prevent shortages or excess.
• Oversee Inventory & asset movement between departments or sites and update records accordingly.
• Optimize inventory and asset management systems to improve accuracy and efficiency.
• Maintain accurate asset registers, including serial numbers, warranties, and maintenance history.
• Coordinate preventive and corrective maintenance schedules to optimize asset performance and lifespan.
• Develop and implement SOPs (Standard Operating Procedures) for inventory and asset handling.
• Collaborate with procurement teams to ensure timely sourcing and delivery of Inventories/equipment.
• Ensures 3rd Party WH & Logistics cleans, organizes, and maintains warehouses assuring that all inventories are stored securely and neatly placed throughout the warehouse.
• Utilize data to monitor inventory accuracy, turnover rates, asset utilization, and downtime.
• Develop reports to inform decision-making at leadership levels.
• Supports procurement coordinator, operations and project management personnel with knowledge of inventory shipping trends and timely inventory order requisitions
• Collaborate with Software teams to Design and implement scalable, automated inventory and asset management systems.
• Continuously improve processes to support rapid expansion and operational efficiency.
• Transfers inventory shipments via Jaza Dashboard
• Logs inventory receipts via Jaza Dashboard
• Ensure adherence to safety, environmental, and regulatory standards.
• Identify risks related to inventory shortages, asset failure, or supply chain disruptions and develop mitigation strategies.
• Ensure compliance with internal controls, audit requirements, and company policies.

• Leadership skills
• Integrity and Accountability
• Strong Inventory Control Knowlege
• Attention to Detail and Data Accuracy
• Asset tracking and Reconciliation capability
• Process compliance and governance
• Strong Excel and Inventory system proficiency
• Communication, coordination and Follo-through

• Thorough knowledge of Inventory & Asset management
• Proven problem solving and analytical skills
• Ability to develop good relationships with vendors, staff, and customers.
• Ability to exercise sound judgment and work under the highest level of ethical standards per Jaza Code of Conduct.
• Ability to work with functional groups and different level of employees throughout the Jazaverse to effectively and professionally achieve business results
• Strong follow-up skills; ability to organize applicable department timelines and follow up with internal and external customer needs as needed
• Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
• Strong organizational skills; ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment
• Strong track record of building and maintaining solid relationships with both internal and external customers and vendors
• Self-motivated, able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions