Summary
Date Posted: Monday, April 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:
Major responsibilities
25%
• Cts data entry
• End Results
• Timely capturing of waybills key information into the Commodity Tracking System
• Ensure that a thorough check of all field document and reports is done to ensure that they are accurate and completely filled before starting data entry activity.
• Ensure that all documentation and records pertaining to commodity movement (Donor receipts, Dispatches, Returns and losses/damages is updated daily in the CTS
30%
Reporting
End Results
• Assist HIRO in ensuring that accurate and quality reports are compiled and submitted to Donors, WVI Disaster Management Team and other stakeholders in a timely manner.
• Assist HIRO in posting monthly distribution reports into the WFP Partner Connect system.
15%
CTS Data back-up Management
End Results
• Maintain CTS database and perform periodic system backups to avoid data loss.
• Collect and archive all CTS reports and backup files according to the agreed filing system.
15%
Warehouse Inspection and Physical Inventory
End Results
• Work with the HIRO and Senior Commodities Officer to supervise and provide training for all field staff (Warehouse and Distribution staff) to ensure CTS standards are followed and proper documentation is done.
• Participate in periodic Physical Inventory counting/checks for the warehouse and ensuring daily stock at the warehouse matches with CTS.
10%
Maintain of Shipment and loss/damage registers
End Results
• Timely requesting of Food/commodity values from WFP to easier data capturing and reporting process • Maintain a loss/damage file with all the original supporting documentation of each transaction for each loss/damage received
5%
Other Duties
• Represent the project in various meetings/food assistance forums at the camp level or as advised by Supervisor/project management
• Perform any other duties as required by Supervisor.

Knowledge/qualifications for the role
• Required Professional Experience
• Knowledge of relational Database Management Systems/Reporting and ICT solutions
• Proficient with Data analysis tools such as Ms Excel, Power BI and other data visualization tools
• At least 2 years’ experience in working with International NGOs with relevant skills in Information Management/Database Management
• Experience in training and facilitation skills • Ability to work in a cross-cultural context with people of various backgrounds;
• Willingness to participate in chapel and group devotions; and Commitment to WV Core Values and Mission Statement
• Required Education, training, license, registration, and certification.
• University Degree in Accounting, Procurement, Information Systems/Information Technology or Computer Science.

Preferred Knowledge and Qualifications
• Previous experience in Database Management, Reporting and ICT solutions
• Experience in Food Assistance Programming (added advantage)
• Experience in UNWFP, USAID, UKDFID or any other Donor’s on food and Nutrition projects
• Travel and/or Work Environment Requirement
• Field (Refugee camps) & office based
• Physical Requirements
• Should be physically fit
• Language Requirements
• Fluent in English and Swahili

Key working relationships
• Contact (within WV or outside WV)
• WFP Supply Chain/M&E

Reason for contact
• Commodity data capturing (Loading/Offloading process) perform joint end of month physical inventory, Reconciliations and Reporting hence effective communication is essential

Core competencies
• Be Safe and Resilient
• Deliver Results
• Build Relationships
• Be Accountable
• Learn and Develop
• Improve and Innovate
• Partner and Collaborate
• Embrace Change

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Applicant Types Accepted:
Local Applicants Only
CLICK HERE TO APPLY

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