Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.

FAO is a specialized agency of the UN that leads international efforts to defeat hunger. FAO’s goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members (194 countries and the European Union), FAO works in over 130 countries worldwide.

FAO Tanzania office is working under overall corporate guidance and in line with the Strategic Framework, offer policy advice and supports the country in the mandated areas of FAO, facilitating through partnerships, resources and an active country programme providing technical assistance, developing capacities and delivering core services while fully observing international standards of accountability to establish leadership and strengthen impact at the country level.

Reporting Lines

The Human Resources Assistant will work under the overall supervision of the FAO Representative and the direct supervision of the Assistant FAO Representative (Administration), with overall guidance from the Representation Human Resources Specialist. The Human Resources Assistant will collaborate closely with colleagues within the Representation office as well as colleagues from other FAO offices, to provide and coordinate human resources management support.

Technical Focus

The Human Resources Assistant coordinates and performs the full range of human resources support functions. He/she ensures quality, transparency and consistency of data and processes within his/her area of responsibility and contributes to the smooth functioning of human resources operations.

Tasks and responsibilities

• Support the overall hiring plan for hiring of national and international affiliate workforce.
• Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
• Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
• Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
• Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
• Supervise the validity of contracts for national and international affiliate workforce in and take appropriate measures in coordination with supervisors for renewal or termination as necessary.
• Provide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
• Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization’s values and commitments.
• Facilitate knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
• Assist in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
• Ensure strict confidentiality in the handling of personnel records, contractual information, and other sensitive organizational data.
• Perform additional duties as assigned in support of HR operations and office priorities.

Minimum Requirements

• University degree in Human resources management, Business Administration or any other related field
• Four years of relevant experience in administrative and/or human resources support work, with at least two years in HR management.
• Working knowledge (proficient – level C) of English and Swahili.
• National of the United Republic of Tanzania or resident of the country with a valid work permit.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Very good knowledge of the MS Office applications, Internet and office technology equipment
• Very good knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures related to recruitment and selection of staff.
• Very good knowledge of ERP corporate computerized administrative systems.
• Good knowledge of the communication and documentation standards.
• Ability to draft all types of communications, documents and reports in line with the corporate standards and required protocols and to verbally communicate with internal clients and external partners.

• Support the overall hiring plan for hiring of national and international affiliate workforce.
• Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
• Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
• Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
• Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
• Supervise the validity of contracts for national and international affiliate workforce in and take appropriate measures in coordination with supervisors for renewal or termination as necessary.
• Provide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
• Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization’s values and commitments.
• Facilitate knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
• Assist in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
• Ensure strict confidentiality in the handling of personnel records, contractual information, and other sensitive organizational data.
• Perform additional duties as assigned in support of HR operations and office priorities.

• Very good knowledge of the MS Office applications, Internet and office technology equipment
• Very good knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures related to recruitment and selection of staff.
• Very good knowledge of ERP corporate computerized administrative systems.
• Good knowledge of the communication and documentation standards.
• Ability to draft all types of communications, documents and reports in line with the corporate standards and required protocols and to verbally communicate with internal clients and external partners.

• University degree in Human resources management, Business Administration or any other related field
• Four years of relevant experience in administrative and/or human resources support work, with at least two years in HR management.
• Working knowledge (proficient – level C) of English and Swahili.
• National of the United Republic of Tanzania or resident of the country with a valid work permit.