JOB PURPOSE

As a shared service center, the role will assume responsibility for handling rewards and benefits related tasks, analyzing information and preparation of reports, carrying out all HRIS improvement to meet emerging HR needs. This role will report to the Head of Human Resources.

KEY RESPONSIBILITIES:

• Participating in salary surveys to benchmark the market practices.
• Reviewing and updating all rewards and benefits policies (developing benefit packages) by considering the market rates.
• Implementing and monitoring company salary structure. Participating in Bonus and Annual Salary Review in accordance with the company’s policies.
• Ensure compensation is provided in terms of job evaluation, grading structures and incentives.
• Reviewing, proposing and signing off insurance contracts concerning staff in line with providing awareness to staff. I.e. Medical Cover Insurance and Group Life Insurance.
• Produce and maintain a total reward statement for all staff
• To work closely with the Payroll Manager in Finance to ensure all overseas staff have the correct tax and benefits applied.
• Carry out all HRIS improvement to meet emerging HR needs, new standard HR reports.
• Capture new employee data (Basic details, qualifications, images, signatures, previous employers, bio data and dependents’ data) in HRIS.
• Conducting Background checks (Employment and Education) of all new staff.
• Conducting and facilitating the recruitment process/issuance of employment contracts as well as the exit/off boarding process.
• Supporting on keeping track of disciplinary issues and handling day to day employee grievance.
• Participating in yearly performance appraisal assessing and evaluation process, (Balanced Score Card).
• Supporting on Staff training assessment at all levels and devise appropriate training plans for all & execution of the program.
• Design and execute calendar of reports for HR managerial use

DAILY RESPONSIBILITIES:

• HRMIS improvement
• Analysing and compiling staff data and rewards information
• Implement effective feedback and communication mechanisms

CHALLENGES:

• The absence of HRIS makes the Employee Information’s and Leave data to be inaccurate.
• Staff benefits packages are not aligned with the market; it causes high attrition rate.

AUTHORITIES[1]: MANDATES, SIGNING AND/OR APPROVAL LIMITS

Authority Type | Impact Key[2] | Currency | Limit Value | Authority Level[3]

Outgoing Documents | | | | RP

Document Custody | | | | MV

MINIMUM POSITION QUALIFICATION REQUIREMENTS

Academic & Professional

• Education: Bachelor’s degree — Public Administration / Human Resources Management (RQ)
• Professional Qualifications: Good communication and report writing skills. Computer literate (AA)
• Master’s degree: HR Management OR a Business-Related Field (AA)

Experience

Total Minimum No of Years Experience Required: 3

• Experience Area 1 HR Management: 1 (RQ)
• Experience Area 2 Computer Literacy: 1 (AA)
• Experience Area 3 Employee Documentation: 1 (AA)

JOB DETAILS

• Reports to (Title of Line Manager): Head of Human Resources
• Function/Division: Human Resources
• Region/Department: Human Resources
• Branch OR Section: Head Office
• Job Level: MLA

• Participating in salary surveys to benchmark the market practices.
• Reviewing and updating all rewards and benefits policies (developing benefit packages) by considering the market rates.
• Implementing and monitoring company salary structure. Participating in Bonus and Annual Salary Review in accordance with the company’s policies.
• Ensure compensation is provided in terms of job evaluation, grading structures and incentives.
• Reviewing, proposing and signing off insurance contracts concerning staff in line with providing awareness to staff. I.e. Medical Cover Insurance and Group Life Insurance.
• Produce and maintain a total reward statement for all staff
• To work closely with the Payroll Manager in Finance to ensure all overseas staff have the correct tax and benefits applied.
• Carry out all HRIS improvement to meet emerging HR needs, new standard HR reports.
• Capture new employee data (Basic details, qualifications, images, signatures, previous employers, bio data and dependents’ data) in HRIS.
• Conducting Background checks (Employment and Education) of all new staff.
• Conducting and facilitating the recruitment process/issuance of employment contracts as well as the exit/off boarding process.
• Supporting on keeping track of disciplinary issues and handling day to day employee grievance.
• Participating in yearly performance appraisal assessing and evaluation process, (Balanced Score Card).
• Supporting on Staff training assessment at all levels and devise appropriate training plans for all & execution of the program.
• Design and execute calendar of reports for HR managerial use
• HRMIS improvement
• Analysing and compiling staff data and rewards information
• Implement effective feedback and communication mechanisms

• Good communication
• Report writing
• Computer literacy
• HRIS improvement
• Staff data and rewards information analysis
• Employee documentation

• Bachelor’s degree in Public Administration / Human Resources Management
• Good communication and report writing skills
• Computer literate
• Master’s degree in HR Management OR a Business-Related Field