Grants Management Specialist
2025-05-07T19:02:08+00:00
Danish Refugee Council
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_2028/logo/Danish%20Refugee%20Council%20(%20DRC%20).jpg
https://www.greattanzaniajobs.com/jobs
FULL_TIME
Kibondo
Dar es Salaam
00000
Tanzania
Nonprofit, and NGO
Social Services & Nonprofit
2025-05-17T17:00:00+00:00
Tanzania
8
The Grants Specialist will ensure grant management throughout the grant management cycle, including ensuring timely and high quality reports are submitted to donors and grants management databases and tools are kept updated. This position will ensure and provide guidance on compliance with donor and internal DRC rules and regulations, and is further responsible for grants management capacity-building efforts.
Reporting to the Grants Manager (GM), this position will work closely with all departments and staff including Program Managers, Specialists, HR, Finance, and Operations on compliance, donor regulations, business development, and reporting.
Responsibilities:
Grants Management & Reporting:
- Coordinate and support the development and finalization of high-quality, timely reports for donors, partners, and government on programme progress, ensuring all donor reporting requirements are met and strategically positioned to demonstrate DRCs leadership in programming in the country context.
- Support the Grants Management Manager in providing timely, thorough responses to information requests from internal and external sources.
- Support the Grants Management Manager in overseeing proposal development processes, including drafting and producing high quality concept notes and proposals and coordinating with all business areas.
- Support the Grants Management Manager and Country Director with the development of programme strategy and/or drafting of position papers and other related initiatives leveraging evidence from programmes.
- Support the Grants Management Manager in ensuring sound project cycle management across the country portfolio.
- Serve as main gatekeeper of high-quality reporting and communication activities for all portfolios, drafting original content and providing strategic guidance on positioning and messaging of all reporting and communications materials.
- Support the process of needs assessment data collection.
- Serve as main gatekeeper of donor compliance for all portfolios, providing operational guidance to programme teams based on donors’ rules and regulations.
- Ensure that DRC Dynamics is updated and relevant functionalities correctly used.
Partnerships
- Serve as focal point on Partnerships, acting as the focal point for the partners as needed through the vetting process and project lifecycle.
- Support the development of strategic partnerships and partner mapping.
- Lead the maintenance of a partnership tracking database for the mission.
- Support partners to develop proposals for DRC programmatic and related activities
- Proposes tools to improve long-term partnership management. Ensures that the capacity building plan is carried out according to the approved timeline.
- Ensure that the partnership steps (vetting, contracting, support) are carried out according to DRC procedures and donors regulations. Ensures throughout the project that the commitments of both parties (DRC and partners) are carried out in accordance with the terms of the signed contracts (e.g., requests for funds, justification of expenditures, production and sharing of reports, etc.)
Capacity Development
- Undertake training for program and operation staff on grants management principles and processes to enhance quality within DRC programming. Topics could include donor compliance, report writing, proposal development, and other topics as needed.
- Update, streamline, and disseminate grants management tools and resources.
Other
- Lead initiative to identify, research, write, and report on key sector success stories for internal and external audiences, packaging stories that center on evidence to further illustrate impact of the programming.
- Increase visibility and ensure leadership positioning through developing strategic communication materials, such as sector profiles, impact reports, programme briefings and other relevant pieces.
- Raise any issues of non-compliance and assure compliance with DRC standards and procedures.
- Provide regular updates to the Grants Manager.
- Perform other duties as agreed with the Grants Manager.
Experience and technical competencies: (include years of experience)
- At least 3 years of grants management experience with an international NGO.
- Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
- Proven experience in capacity building and training of national staff and partners.
- Full professional proficiency in English
Education: (include certificates, licenses etc.)
- University degree in international relations, project management, business administration, or equivalent professional qualification
Languages: (indicate fluency level)
- Excellent English written and spoken is essential
- Knowledge of local language
Grants Management & Reporting: Coordinate and support the development and finalization of high-quality, timely reports for donors, partners, and government on programme progress, ensuring all donor reporting requirements are met and strategically positioned to demonstrate DRCs leadership in programming in the country context. Support the Grants Management Manager in providing timely, thorough responses to information requests from internal and external sources. Support the Grants Management Manager in overseeing proposal development processes, including drafting and producing high quality concept notes and proposals and coordinating with all business areas. Support the Grants Management Manager and Country Director with the development of programme strategy and/or drafting of position papers and other related initiatives leveraging evidence from programmes. Support the Grants Management Manager in ensuring sound project cycle management across the country portfolio. Serve as main gatekeeper of high-quality reporting and communication activities for all portfolios, drafting original content and providing strategic guidance on positioning and messaging of all reporting and communications materials. Support the process of needs assessment data collection. Serve as main gatekeeper of donor compliance for all portfolios, providing operational guidance to programme teams based on donors’ rules and regulations. Ensure that DRC Dynamics is updated and relevant functionalities correctly used. Partnerships Serve as focal point on Partnerships, acting as the focal point for the partners as needed through the vetting process and project lifecycle. Support the development of strategic partnerships and partner mapping. Lead the maintenance of a partnership tracking database for the mission. Support partners to develop proposals for DRC programmatic and related activities Proposes tools to improve long-term partnership management. Ensures that the capacity building plan is carried out according to the approved timeline. Ensure that the partnership steps (vetting, contracting, support) are carried out according to DRC procedures and donors regulations. Ensures throughout the project that the commitments of both parties (DRC and partners) are carried out in accordance with the terms of the signed contracts (e.g., requests for funds, justification of expenditures, production and sharing of reports, etc.) Capacity Development Undertake training for program and operation staff on grants management principles and processes to enhance quality within DRC programming. Topics could include donor compliance, report writing, proposal development, and other topics as needed. Update, streamline, and disseminate grants management tools and resources. Other Lead initiative to identify, research, write, and report on key sector success stories for internal and external audiences, packaging stories that center on evidence to further illustrate impact of the programming. Increase visibility and ensure leadership positioning through developing strategic communication materials, such as sector profiles, impact reports, programme briefings and other relevant pieces. Raise any issues of non-compliance and assure compliance with DRC standards and procedures. Provide regular updates to the Grants Manager. Perform other duties as agreed with the Grants Manager.
At least 3 years of grants management experience with an international NGO. Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies. Proven experience in capacity building and training of national staff and partners. Full professional proficiency in English Education: (include certificates, licenses etc.) University degree in international relations, project management, business administration, or equivalent professional qualification
JOB-681bae30316c6
Vacancy title:
Grants Management Specialist
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Social Services & Nonprofit]
Jobs at:
Danish Refugee Council
Deadline of this Job:
Saturday, May 17 2025
Duty Station:
Kibondo | Dar es Salaam | Tanzania
Summary
Date Posted: Wednesday, May 7 2025, Base Salary: Not Disclosed
Similar Jobs in Tanzania
Learn more about Danish Refugee Council
Danish Refugee Council jobs in Tanzania
JOB DETAILS:
The Grants Specialist will ensure grant management throughout the grant management cycle, including ensuring timely and high quality reports are submitted to donors and grants management databases and tools are kept updated. This position will ensure and provide guidance on compliance with donor and internal DRC rules and regulations, and is further responsible for grants management capacity-building efforts.
Reporting to the Grants Manager (GM), this position will work closely with all departments and staff including Program Managers, Specialists, HR, Finance, and Operations on compliance, donor regulations, business development, and reporting.
Responsibilities:
Grants Management & Reporting:
- Coordinate and support the development and finalization of high-quality, timely reports for donors, partners, and government on programme progress, ensuring all donor reporting requirements are met and strategically positioned to demonstrate DRCs leadership in programming in the country context.
- Support the Grants Management Manager in providing timely, thorough responses to information requests from internal and external sources.
- Support the Grants Management Manager in overseeing proposal development processes, including drafting and producing high quality concept notes and proposals and coordinating with all business areas.
- Support the Grants Management Manager and Country Director with the development of programme strategy and/or drafting of position papers and other related initiatives leveraging evidence from programmes.
- Support the Grants Management Manager in ensuring sound project cycle management across the country portfolio.
- Serve as main gatekeeper of high-quality reporting and communication activities for all portfolios, drafting original content and providing strategic guidance on positioning and messaging of all reporting and communications materials.
- Support the process of needs assessment data collection.
- Serve as main gatekeeper of donor compliance for all portfolios, providing operational guidance to programme teams based on donors’ rules and regulations.
- Ensure that DRC Dynamics is updated and relevant functionalities correctly used.
Partnerships
- Serve as focal point on Partnerships, acting as the focal point for the partners as needed through the vetting process and project lifecycle.
- Support the development of strategic partnerships and partner mapping.
- Lead the maintenance of a partnership tracking database for the mission.
- Support partners to develop proposals for DRC programmatic and related activities
- Proposes tools to improve long-term partnership management. Ensures that the capacity building plan is carried out according to the approved timeline.
- Ensure that the partnership steps (vetting, contracting, support) are carried out according to DRC procedures and donors regulations. Ensures throughout the project that the commitments of both parties (DRC and partners) are carried out in accordance with the terms of the signed contracts (e.g., requests for funds, justification of expenditures, production and sharing of reports, etc.)
Capacity Development
- Undertake training for program and operation staff on grants management principles and processes to enhance quality within DRC programming. Topics could include donor compliance, report writing, proposal development, and other topics as needed.
- Update, streamline, and disseminate grants management tools and resources.
Other
- Lead initiative to identify, research, write, and report on key sector success stories for internal and external audiences, packaging stories that center on evidence to further illustrate impact of the programming.
- Increase visibility and ensure leadership positioning through developing strategic communication materials, such as sector profiles, impact reports, programme briefings and other relevant pieces.
- Raise any issues of non-compliance and assure compliance with DRC standards and procedures.
- Provide regular updates to the Grants Manager.
- Perform other duties as agreed with the Grants Manager.
Experience and technical competencies: (include years of experience)
- At least 3 years of grants management experience with an international NGO.
- Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
- Proven experience in capacity building and training of national staff and partners.
- Full professional proficiency in English
Education: (include certificates, licenses etc.)
- University degree in international relations, project management, business administration, or equivalent professional qualification
Languages: (indicate fluency level)
- Excellent English written and spoken is essential
- Knowledge of local language
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested and qualified? click here
All Jobs | QUICK ALERT SUBSCRIPTION
.jpg){kind=logo}
