Context & Environment

1. Complex market with various regulations, constrained supply system, numerous OMCs. Imports planned 2-3 months ahead so requiring accurate forecasts.

2. involve interaction with suppliers/customers and TRA/PBPA / staff during documents processing whereby some are less cooperative

3. Correctness of all documents which needs concentration as it involves huge amount of money to be paid.

4. Most of the duties are strictly to specific deadline, therefore, needs time dedication

Activities

HSEQ

• Application of Safety Managements Systems.
• Quality Control of products to be within Tanzania quality specifications as per TBS

SUPPLY BACK-OFFICE ACTIVITIES

• Support in Supply back-office procedures and process implementation project.
• Monitor system stocks movement and alignment with physical stocks.
• Lynks site management, compliance, use and coherence actions.
• Monitoring of fuel stocks levels for both local/ transit and hospitality customers use of fuel inventory management tool in the company.
• Coordinate with fuel depots to update and reconcile stock data in line with KPI – daily reconciliations.
• Order processing and coordination for Hospitality and Transit customers – ensure accurate records and approvals alignment.
• Data entry and system maintenance – management and compliance of the supply inventory management tool for both physical and system stocks.
• Prepare daily and monthly report on fuel stocks levels, consumption rates and deliveries in line with Dispatch team.
• Support in invoice payment and processing – verification with suppliers and hospitality customers.
• Transit and Hospitality cost build up and invoicing process implementation- ensure timely and accurate preparation – memo processing for product posting and reception in line with KPIs.
• Document management, maintenance, compliance of contracts in line with company rules and compliance requirements (Due diligence and customer accounts registrations) for all suppliers and hospitality customers.
• Management of Hospitality billings, income collection as per annual Budget and ensure timely payment in line with KPIs.
• Market intelligence – growth of hospitality business and supplier alignment to make our site the depot of reference for hospitality services.
• Reporting: ensure timely, reliable and accurate reporting for all activities, ensure files saving and confidentiality. Add value through regular proposal of file sand topic management improvement.
• Any Other task related to your section as may be assigned to you by your supervisor.

Candidate Profile

• Bachelor’s degree in business related field
• Systems eloquence/ IT/ Excellence in Microsoft packages with an excel, coding, and analytics.
• Customs processes and procedures on importation of petroleum products

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

• Application of Safety Managements Systems.
• Quality Control of products to be within Tanzania quality specifications as per TBS
• Support in Supply back-office procedures and process implementation project.
• Monitor system stocks movement and alignment with physical stocks.
• Lynks site management, compliance, use and coherence actions.
• Monitoring of fuel stocks levels for both local/ transit and hospitality customers use of fuel inventory management tool in the company.
• Coordinate with fuel depots to update and reconcile stock data in line with KPI – daily reconciliations.
• Order processing and coordination for Hospitality and Transit customers – ensure accurate records and approvals alignment.
• Data entry and system maintenance – management and compliance of the supply inventory management tool for both physical and system stocks.
• Prepare daily and monthly report on fuel stocks levels, consumption rates and deliveries in line with Dispatch team.
• Support in invoice payment and processing – verification with suppliers and hospitality customers.
• Transit and Hospitality cost build up and invoicing process implementation- ensure timely and accurate preparation – memo processing for product posting and reception in line with KPIs.
• Document management, maintenance, compliance of contracts in line with company rules and compliance requirements (Due diligence and customer accounts registrations) for all suppliers and hospitality customers.
• Management of Hospitality billings, income collection as per annual Budget and ensure timely payment in line with KPIs.
• Market intelligence – growth of hospitality business and supplier alignment to make our site the depot of reference for hospitality services.
• Reporting: ensure timely, reliable and accurate reporting for all activities, ensure files saving and confidentiality. Add value through regular proposal of file sand topic management improvement.
• Any Other task related to your section as may be assigned to you by your supervisor.

• Systems eloquence/ IT/ Excellence in Microsoft packages with an excel, coding, and analytics.
• Customs processes and procedures on importation of petroleum products

• Bachelor’s degree in business related field