Organization: Project Zawadi Incorporated

Job category: Administration

Employment type: Full-time

Location: Tanzania

Required language: English

Job description

Duties and responsibilities

A. Fundraising and resource mobilization responsibilities (75%)

• Lead and support Project Zawadi’s fundraising and resource mobilization strategy by identifying, cultivating, and securing funding opportunities from donors, foundations, corporations, individuals, and other partners.
• Develop and implement annual fundraising plans, targets, budgets, and action plans aligned with Project Zawadi’s strategic priorities and program needs.
• Conduct donor mapping, prospect research, and opportunity tracking to identify potential funding sources and strengthen the organization’s fundraising pipeline.
• Build and maintain strong relationships with existing and prospective donors through regular engagement, updates, meetings, presentations, and partnership development.
• Lead and support the development of high-quality concept notes, proposals, budgets, expressions of interest, and other fundraising documents that meet donor requirements and reflect Project Zawadi’s vision, mission, and impact.
• Review donor guidelines, contracts, and compliance requirements to ensure fundraising activities, agreements, and reporting processes meet donor expectations and organizational standards.
• Coordinate with program teams to collect, analyze, and document program data, outcomes, success stories, and evidence required for donor proposals, reporting, and fundraising materials.
• Monitor fundraising performance against agreed targets, maintain accurate fundraising records, and provide regular updates on funding progress, opportunities, challenges, and recommendations.
• Strengthen internal fundraising capacity by supporting staff training and systems development on donor engagement, proposal development, reporting standards, partnership management, and compliance requirements.
• Support contract management processes by ensuring donor agreements, reporting timelines, deliverables, and obligations are properly tracked and implemented.
• Develop and maintain strategic partnerships with government institutions, private sector actors, local organizations, and other stakeholders to expand sustainable funding opportunities.
• B. Communications and events planning responsibilities (25%)
• Develop and implement Project Zawadi’s communication plan to strengthen organizational visibility, donor engagement, and public awareness of the organization’s impact.
• Develop and manage communication materials, including donor updates, newsletters, social media content, website updates, success stories, program profiles, case studies, and visibility materials.
• Work closely with program teams to capture human-interest stories, photographs, impact evidence, and communication materials that demonstrate Project Zawadi’s contribution to education and community development.
• Support the planning, coordination, and successful execution of fundraising events and campaigns, including the November fundraising event in Arusha and the Chamriho 5K Run event in Bunda.
• Develop event fundraising strategies, coordinate sponsor engagement, manage event communication, and support post-event reporting and donor follow-up.
• Ensure consistent branding, messaging, and communication standards across Project Zawadi materials and platforms.
• Support donor visits, organizational presentations, partner meetings, and public engagement activities.

Key requirements and competencies

• Bachelor’s degree in Development Studies, International Development, Social Sciences, International Relations, Communications, Public Relations, Business Administration, Economics, Education, or a related field.
• A Master’s degree or professional qualification in Development Management, Fundraising, Strategic Management, Communications, or a related field is an added advantage.
• Minimum of 5–7 years of relevant professional experience, preferably within nonprofit organizations, international NGOs, development organizations, or similar contexts.
• Proven experience in fundraising, resource mobilization, grant proposal writing, donor relationship management, partnership development, and successful funding acquisition.
• Demonstrated experience developing successful proposals, concept notes, donor reports, and fundraising strategies.
• Strong understanding of donor requirements, compliance standards, contract management, and accountability practices within NGO settings.
• Strong communication, storytelling, digital communication, and content development skills.
• Experience planning and managing fundraising campaigns, donor events, stakeholder engagements, and visibility initiatives.
• Strong analytical, organizational, project management, leadership, and coordination skills.
• Ability to build relationships with diverse stakeholders, including donors, government authorities, private sector partners, communities, and organizational teams.
• Demonstrated leadership, innovation, transparency, accountability, and ethical conduct in fundraising, communication, partnership management, and donor engagement activities.
• Applicants must clearly demonstrate successful fundraising achievements, including proposals developed, funding secured, donors engaged, and partnerships established.

Professional skills

• Adaptability
• Analytical thinking
• Budget management
• Compliance mindset
• Content marketing
• Contract review
• Deadline management
• Dependability
• Digital marketing
• Diversity and inclusion
• Documentation
• Event marketing
• Event planning
• Financial reporting
• Influencing
• Leadership
• Negotiation skills
• Partnership building
• Presentation skills
• Professional communication
• Project management
• Proposal development
• Regulatory compliance
• Relationship building
• Reliability
• Report writing
• Resilience
• Results orientation
• Self-discipline
• Stakeholder management
• Storytelling
• Strategic thinking
• Team building
• Team coordination

Benefits and perks

• Annual leave (28 days)
• Sick leave
• Maternity leave
• Paternity leave
• Paid public holidays
• NSSF/PPF social security
• Severance pay, as provided by law

• Lead and support Project Zawadi’s fundraising and resource mobilization strategy by identifying, cultivating, and securing funding opportunities from donors, foundations, corporations, individuals, and other partners.
• Develop and implement annual fundraising plans, targets, budgets, and action plans aligned with Project Zawadi’s strategic priorities and program needs.
• Conduct donor mapping, prospect research, and opportunity tracking to identify potential funding sources and strengthen the organization’s fundraising pipeline.
• Build and maintain strong relationships with existing and prospective donors through regular engagement, updates, meetings, presentations, and partnership development.
• Lead and support the development of high-quality concept notes, proposals, budgets, expressions of interest, and other fundraising documents that meet donor requirements and reflect Project Zawadi’s vision, mission, and impact.
• Review donor guidelines, contracts, and compliance requirements to ensure fundraising activities, agreements, and reporting processes meet donor expectations and organizational standards.
• Coordinate with program teams to collect, analyze, and document program data, outcomes, success stories, and evidence required for donor proposals, reporting, and fundraising materials.
• Monitor fundraising performance against agreed targets, maintain accurate fundraising records, and provide regular updates on funding progress, opportunities, challenges, and recommendations.
• Strengthen internal fundraising capacity by supporting staff training and systems development on donor engagement, proposal development, reporting standards, partnership management, and compliance requirements.
• Support contract management processes by ensuring donor agreements, reporting timelines, deliverables, and obligations are properly tracked and implemented.
• Develop and maintain strategic partnerships with government institutions, private sector actors, local organizations, and other stakeholders to expand sustainable funding opportunities.
• Develop and implement Project Zawadi’s communication plan to strengthen organizational visibility, donor engagement, and public awareness of the organization’s impact.
• Develop and manage communication materials, including donor updates, newsletters, social media content, website updates, success stories, program profiles, case studies, and visibility materials.
• Work closely with program teams to capture human-interest stories, photographs, impact evidence, and communication materials that demonstrate Project Zawadi’s contribution to education and community development.
• Support the planning, coordination, and successful execution of fundraising events and campaigns, including the November fundraising event in Arusha and the Chamriho 5K Run event in Bunda.
• Develop event fundraising strategies, coordinate sponsor engagement, manage event communication, and support post-event reporting and donor follow-up.
• Ensure consistent branding, messaging, and communication standards across Project Zawadi materials and platforms.
• Support donor visits, organizational presentations, partner meetings, and public engagement activities.

• Adaptability
• Analytical thinking
• Budget management
• Compliance mindset
• Content marketing
• Contract review
• Deadline management
• Dependability
• Digital marketing
• Diversity and inclusion
• Documentation
• Event marketing
• Event planning
• Financial reporting
• Influencing
• Leadership
• Negotiation skills
• Partnership building
• Presentation skills
• Professional communication
• Project management
• Proposal development
• Regulatory compliance
• Relationship building
• Reliability
• Report writing
• Resilience
• Results orientation
• Self-discipline
• Stakeholder management
• Storytelling
• Strategic thinking
• Team building
• Team coordination

• Bachelor’s degree in Development Studies, International Development, Social Sciences, International Relations, Communications, Public Relations, Business Administration, Economics, Education, or a related field.
• A Master’s degree or professional qualification in Development Management, Fundraising, Strategic Management, Communications, or a related field is an added advantage.
• Proven experience in fundraising, resource mobilization, grant proposal writing, donor relationship management, partnership development, and successful funding acquisition.
• Demonstrated experience developing successful proposals, concept notes, donor reports, and fundraising strategies.
• Strong understanding of donor requirements, compliance standards, contract management, and accountability practices within NGO settings.
• Strong communication, storytelling, digital communication, and content development skills.
• Experience planning and managing fundraising campaigns, donor events, stakeholder engagements, and visibility initiatives.
• Strong analytical, organizational, project management, leadership, and coordination skills.
• Ability to build relationships with diverse stakeholders, including donors, government authorities, private sector partners, communities, and organizational teams.
• Demonstrated leadership, innovation, transparency, accountability, and ethical conduct in fundraising, communication, partnership management, and donor engagement activities.
• Applicants must clearly demonstrate successful fundraising achievements, including proposals developed, funding secured, donors engaged, and partnerships established.