Background

SOS Children’s Villages in Zanzibar is Local Non- Government Organization (NGO) affiliated to SOS Children’s Villages International, a worldwide child care organization that work to protect and care for children who have lost parental care, or who stand at risk of losing it. Established 64 years ago, SOS Children’s Villages International currently has Children’s Villages and other projects in 135 countries around the world. Globally, it runs two major programmes i.e., Family Like Care based at SOS Children’s Villages and Family Strengthening & Community Programmes supporting families in local communities. SOS has been working in the United Republic of Tanzania since 1991.Our programs are in Zanzibar, Arusha, Dar es Salaam, Mwanza, Dodoma and Iringa.

Job Summary

The Fundraising Coordinator supports the implementation of SOS Children’s Village Zanzibar’s fundraising, donor engagement, sponsorship, and communication activities. Working under the technical guidance of the Head of Fund Development, the role focuses on coordinating day-to-day fundraising operations, supporting proposal development, managing donor and sponsor relations, assisting public relations activities, and ensuring accurate documentation and reporting. The position plays a key role in sustaining and growing local and external funding while promoting the organization’s brand and mission.

Major Responsibilities

• Support the implementation of the National fundraising strategy in line with the direction set by the Head of Fund Development.
• Lead the development and refinement of the annual and multi‑year fundraising plan for Zanzibar, aligned with organizational priorities, programme needs, and donor expectations.
• Identify and coordinate corporate fundraising campaigns, workplace giving, and employee engagement activities (volunteering, events, challenges).
• Monitor fundraising performance against agreed targets and indicators.
• Coordinate daily fundraising activities and support the development and tracking of fundraising budgets, plans, and financial forecasts.
• Coordinate donor research, maintain relationships with local and corporate partners, and ensure sustainable funding.
• Preparing proposals, updates, and event reports, including contributions to the One Friend Objective (OFO) initiative.
• Maintain fundraising records and databases, support learning, and ensure compliance with SOS policies, child safeguarding, and gender standards.
• Monitor donor calls, funding announcements, and trends at national and regional levels to identify relevant grant opportunities.
• Review donor requirements and ensure proposals comply with application guidelines, SOS Children’s Village policies, and Zanzibar context.
• Support the preparation of concept notes, full proposals, and supporting documents in collaboration with programme and finance teams in Zanzibar and at National Office.
• Coordinate proposal submissions, maintain accurate records of applications, and track outcomes for learning and reporting purposes.
• Support implementation of public relations and communication activities in line with SOS Children’s Villages brand, vision, mission, and values.
• Assist in organizing and supporting public events, donor visits, and presentation for corporate and community stakeholders
• Contribute to the development of communication materials such as newsletters, reports, articles, brochures, and success stories, and coordinate updates from programmes
• Support networking and collaboration with NGOs and local CSOs to share best practices in fundraising and grant management.
• Support coordination and smooth flow of correspondence with local and international sponsors and assist in maintaining positive relationships with sponsors through timely communication and updates.
• Support location head and finance staff to ensure funds and donations-in-kind are properly recorded and acknowledged and support implementation of donations-in-kind guidelines and reporting on donations received.
• Assist in tracking fundraising costs and ensuring compliance with cost-efficiency guidelines.
• Uphold transparency, accountability, and ethical standards in all fundraising and communication activities.

Qualifications, Skills, Abilities, and Behavioral Competences

• MBA preferred in business, marketing, public relations or related field.
• At least five (5) years professional development and fund-raising experience.
• Advanced PC skills and expert proficiency in Microsoft Office Suite (Donor database experience desirable).
• An understanding of budgets and financial reporting.
• Ability to work with minimal supervision – self-motivated & confident
• Ability to handle multiple projects simultaneously.
• Ability to work well with people from all backgrounds with varying degrees of experience.
• Ability to inspire, train, motivate, challenge, and supervise volunteers.
• Confident in public speaking and able to express ideas verbally and in writing.
• Fundraising code of ethics, Competency in MS Office/Excel/Word/PPT

• Support the implementation of the National fundraising strategy in line with the direction set by the Head of Fund Development.
• Lead the development and refinement of the annual and multi‑year fundraising plan for Zanzibar, aligned with organizational priorities, programme needs, and donor expectations.
• Identify and coordinate corporate fundraising campaigns, workplace giving, and employee engagement activities (volunteering, events, challenges).
• Monitor fundraising performance against agreed targets and indicators.
• Coordinate daily fundraising activities and support the development and tracking of fundraising budgets, plans, and financial forecasts.
• Coordinate donor research, maintain relationships with local and corporate partners, and ensure sustainable funding.
• Preparing proposals, updates, and event reports, including contributions to the One Friend Objective (OFO) initiative.
• Maintain fundraising records and databases, support learning, and ensure compliance with SOS policies, child safeguarding, and gender standards.
• Monitor donor calls, funding announcements, and trends at national and regional levels to identify relevant grant opportunities.
• Review donor requirements and ensure proposals comply with application guidelines, SOS Children’s Village policies, and Zanzibar context.
• Support the preparation of concept notes, full proposals, and supporting documents in collaboration with programme and finance teams in Zanzibar and at National Office.
• Coordinate proposal submissions, maintain accurate records of applications, and track outcomes for learning and reporting purposes.
• Support implementation of public relations and communication activities in line with SOS Children’s Villages brand, vision, mission, and values.
• Assist in organizing and supporting public events, donor visits, and presentation for corporate and community stakeholders
• Contribute to the development of communication materials such as newsletters, reports, articles, brochures, and success stories, and coordinate updates from programmes
• Support networking and collaboration with NGOs and local CSOs to share best practices in fundraising and grant management.
• Support coordination and smooth flow of correspondence with local and international sponsors and assist in maintaining positive relationships with sponsors through timely communication and updates.
• Support location head and finance staff to ensure funds and donations-in-kind are properly recorded and acknowledged and support implementation of donations-in-kind guidelines and reporting on donations received.
• Assist in tracking fundraising costs and ensuring compliance with cost-efficiency guidelines.
• Uphold transparency, accountability, and ethical standards in all fundraising and communication activities.

• Advanced PC skills and expert proficiency in Microsoft Office Suite (Donor database experience desirable).
• An understanding of budgets and financial reporting.
• Ability to work with minimal supervision – self-motivated & confident
• Ability to handle multiple projects simultaneously.
• Ability to work well with people from all backgrounds with varying degrees of experience.
• Ability to inspire, train, motivate, challenge, and supervise volunteers.
• Confident in public speaking and able to express ideas verbally and in writing.
• Fundraising code of ethics, Competency in MS Office/Excel/Word/PPT

• MBA preferred in business, marketing, public relations or related field.