Finance and Administration Director – Proposal job at University Research Co., LLC (URC)

Vacancy title:
Finance and Administration Director – Proposal

[ Type: FULL TIME , Industry: Education, and Training , Category: Accounting & Finance ]

Jobs at:

University Research Co., LLC (URC)

Deadline of this Job:
24 March 2022  

Duty Station:
Within Tanzania , Dar es Salaam , East Africa

Date Posted: Monday, March 07, 2022 , Base Salary: Not Disclosed

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Learn more about University Research Co., LLC (URC)
University Research Co., LLC (URC) jobs in Tanzania

The Tanzania Malaria Case Management Activity (TMCM) aims to support the Government of Tanzania (GOT) to reduce the burden of malaria and move towards the long-term goal of malaria elimination. Under this activity, USAID/Tanzania will fund malaria case management, malaria in pregnancy (MIP) through quality improvement initiatives and malaria surveillance, entomological monitoring, and monitoring and implementation of other drug-based interventions. With the improved surveillance data gained during the implementation of this activity, the Recipient and government partners will refine responses to outbreaks and foci of transmission and adjust Indoor Residual Spraying (IRS) and other vector control interventions in zones with differing transmission profiles. The target populations for the TMCM Activity are malaria at-risk populations, especially vulnerable populations such as pregnant women and children under five.

• URC is searching for an experienced Finance and Administration Director for the USAID Tanzania Malaria Case Management Activity (TMCM).
• The Finance and Administration Director will provide overall financial management, compliance, grants administration, human resources, and operations oversight.
• S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems that support the activity.
• S/he is also responsible for donor compliance mainly for finance and operations. S/he will be ultimately responsible for running smooth, efficient, and compliant activity operations.
• Specific responsibilities include, but are not limited to, the following:
• Leadership and Management
• Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the activity;
• Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development;
• Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets, operating budgets and overall activity budget);
• Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination;
• Provide guidance to and overall supervision of the activity finance, grants, human resources, administration, operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams;
• Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures;
• Monitor the security situation and oversee implementation of security measures, including appropriate reporting;
• Travel to field offices to provide technical assistance and oversight;
• Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation;
• Ensure that activity offices are effectively managed and that activity staff have access to adequate transport, procurement, ICT, administrative and safety & security management support.
• Financial
• Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports, E-draws etc.;
• Review the finance policies and procedures to ensure efficiency and effectiveness;
• Direct the timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements;
• Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the activity are met for smooth implementation of activities;
• Provide the management team with monthly financial reports including overall activity budget status (budget tracker), work plan budgets’ status and ensuring potential issues are identified and addressed;
• Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates;
• Perform final financial reviews of budgets prior to approval and submission;
• Perform internal audits and reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices;
• Work with management to develop and implement strong systems of internal controls and ensure general management of risk and control environment.
• Sub-award Management Oversight
• Ensure adequate sub-award development processes, monitoring and management systems to ensure effective and timely issuance, reporting and oversight of all sub-awards;
• Monitor the effective oversight and support to recipients of sub-awards by the activity to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;
• Monitor the timely submission of accurate financial and activity reporting by sub-award recipients;
• Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations.
• Operations Systems Quality Oversight
• Assess and monitor compliance with company and donor operational policies and procedures through field visits and report reviews;
• Review performance of operations functions to identify strengths and weaknesses; support management team and implementing partners to replicate the former and address the latter;
• Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted;
• Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.

• Required Experience and Qualifications:
• Certified Public Accountant is required.
• Demonstrated experience in managing and supervising a team.
• Seven years’ experience in financial management of U.S. assistance programs of similar size, complexity and setting.
• Expertise in U.S. Government cost principles, rules and regulations and applying these in program decision-making.
• Demonstrated experience in supporting and working with program technical staff to ensure resources are used efficiently and to accurately account for expenditures.
• Demonstrated experience in managing sub-grants including risk assessment and working with host government entities as grantees.
• Ability to communicate effectively in English and Swahili, both verbally and in writing.
• Exceptional computer skills, particularly in Microsoft Excel, and experience using commercially available accounting software programs.
• Excellent record of accurate and on-time reporting to donor agencies.

To apply follow this link

Work Hours: 8

Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
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Job Info
Job Category: Accounting/ Finance jobs in Tanzania
Job Type: Full-time
Deadline of this Job: 24 March 2022
Duty Station: Dar es Salaam
Posted: 08-03-2022
No of Jobs: 1
Start Publishing: 08-03-2022
Stop Publishing (Put date of 2030): 08-03-2066
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