Finance Officer job at Americares
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271 Days Ago
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Vacancy title:
Finance Officer

[ Type: FULL TIME , Industry: Manufacturing , Category: Accounting & Finance ]

Jobs at:


Deadline of this Job:
10 July 2022  

Duty Station:
Within Tanzania , Mwanza , East Africa

Date Posted: Wednesday, June 29, 2022 , Base Salary: Not Disclosed

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The Finance Officer will perform finance, accounting, compliance, internal control and risk management functions in line with US government regulations and Americares procedures and policies. S/he is responsible for the overall financial management of the CPRC Global Vax project. The Finance Officer will monitor the use of financial resources, expenditures and preparation of the CPRC Global Vax project monthly and quarterly reports.

Duties and Responsibilities:
• Financial Management:
• Monitor expenditure against approved project budget
• Prepare budget review and pipeline analysis
• Review budget allocation/reallocation requests from CPRC Global Vax project Tanzania team and submit to Finance and Operations Manager.
• Lead budget planning effort in collaboration with the Finance and Operations Manager, the CPRC Global Vax Program Manager, and in-country CPRC Global Vax project team
• Lead in-country CPRC Global Vax financial reports and financial reconciliation
• Ensure proper templates are used for budget/fund requests from project team and sub grantees
• Review, validate sub-grantees expenditures and budget requests and submit to the CPRC Global Vax Program Manager for approval
• Submit monthly budget request to Finance and Operations Manager for consolidation and submission to HQ
• Ensure allowability and eligibility of expenses in accordance with USAID rules and regulations, and Americares’ field finance policies and procedures
• Accounting:
• Maintain CPRC Global Vax project general ledger account, payroll, account payable and month-end close procedures
• Ensure proper use of listed and approved chart of account codes for the CPRC Global Vax project
• Ensure month end closure of project accounting, including use and follow of month end checklist
• Prepare and provide supporting schedules and month end balance reconciliation and maintain records of checks, mobile money payment and wire transfer transactions using Americares approved accounting software
• Contribute to capacity development efforts for local partners related to compliance with USAID rules and regulations
• Contribute in the monthly submission of financial report to HQ
• Internal Control:
• Follow financial processes and procedures of the Tanzania country office regarding procurement, administrative and HR activities
• Review invoices, documentation from vendors
• Seek Tanzania CPRC Global Vax Program Manager’s approval prior to processing payment
• Lead forecast efforts to ensure adequate cash flow for the CPRC Global Vax project
• Monitor budget performance and alert CPRC Global Vax Program Manager of any deviation and variances and support the development of corrective action plan
• Monitor findings of pre-award assessment of sub-grantees in accordance with sub-grant management plan
• Select and check bank transactions to the general ledger and cash receipts on a weekly basis
• Advise colleagues on the handling of non-routine reporting transactions
• Audit and Compliance:
• Check chart of account coding for accuracy and compliance with Americares field financial procedures and policies
• Lead review of financial and audit reports
• Ensure liquidation of activity and travel advances according to Americares field financial procedures and policies and update advances tracking tool accordingly
• Alert CPRC Global Vax Program Manager on any outstanding advances not liquidated according to Americares field finance procedures and policies
• Prepare and process disbursement of funding for activities and to sub-grantee following Americares field finance procedures.
• Collaborate with HQ-based finance team and auditors for internal and external audits as required, with the guidance of the Finance and Operations Manager

Minimum Qualifications:
• At least 5 years’ experience managing finances and accounting of USAID-funded projects
• Experience in grant management and audit activities
• Experience in the use of QuickBooks, NetSuite, Financial Edge or any accounting and financial software or ERP system
• Experience training finance and non-finance team on finance management
• Experience in payroll processing
• Experience of U.S Generally Accepted Accounting Principles (GAAP) required, US GAAP for non-profit a huge plus
• Experience in financial reporting and budget monitoring
• Excellent interpersonal skills and strong communications skills; ability to develop partnerships across sectors and cultures
• Strong organizational skills, capacity to think strategically and attention to detail
• Excellent English-language writing skills and demonstrated experience meeting USAID and other donors reporting requirements
• Proficiency in Office 365 including Word, Excel, Teams, PowerPoint and SharePoint
• Willingness and ability to travel at least two weeks per month
• Take USAID mandated courses within 30 days of employment
• Unrestricted authorization to work in Tanzania.

Work Hours: 8

Experience in Months: 60

Level of Education:
Bachelor Degree

Job application procedure
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Job Info
Job Category: Accounting/ Finance jobs in Tanzania
Job Type: Full-time
Deadline of this Job: 10 July 2022
Duty Station: Mwanza
Posted: 29-06-2022
No of Jobs: 1
Start Publishing: 29-06-2022
Stop Publishing (Put date of 2030): 29-06-2066
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