I. Context

Médecins du Monde (MdM) is an international humanitarian organization dedicated to delivering medical care to vulnerable populations worldwide including within France. Its mission is driven by voluntary engagement from healthcare professionals and experts across diverse fields. MdM mobilizes this collective expertise to implement impactful health projects, always prioritizing strong, collaborative relationships with the communities it serves.

MdM has been active in Tanzania since 1992, beginning with HIV/AIDS development projects and community health initiatives. In 2010, MdM shifted to harm reduction services for people who use drugs, launching the first comprehensive harm reduction program in Temeke, Dar es Salaam that significantly reduced HIV and other infectious diseases among people who inject drugs.

By 2021, Médecins du Monde (MdM) served as a technical partner to expand harm reduction programs locally and in neighboring countries. In 2022, MdM began providing sexual and reproductive health services for adolescents and vulnerable groups in urban and rural areas, partnering with local organizations and health facilities.

MdM, along with partners like the University of Bristol, Burnet Institute, INPUD, and local groups in Dar Es Salaam, runs the CUTTS HEP C project to support Tanzania’s hepatitis eradication efforts by:

• Introducing cost-effective HCV prevention tools (long-acting buprenorphine and low dead-space syringes)
• Creating accessible Hep C care models for people who inject drugs (PWID)
• Providing evidence to shape national policy
• Supporting PWID communities through involvement and community-led monitoring

MdM Tanzania is also involved in harm reduction technical assistance in Rwanda. In Rwanda, MdM partners in a 3-years long harm reduction project called TUBITEHO (Oct 2023 – Sept 2026) with 4 other stakeholders.

The future strategy aims to enhance harm reduction initiatives to newly identified regions with partners, strengthen technical assistance capacity within the country and to neighboring countries, expanding sexual and reproductive health and rights (SRHR) interventions, and improving emergency response capabilities to respond effectively to crisis situations.

II. Hierarchical & Functional Links

The Finance Manager reports directly to the Admin Coordinator and has no teams to manage.

III. Global Objective of the Position

To ensure accurate, timely, and compliant financial and accounting operations across the mission, while contributing to strategic financial planning, donor reporting, and internal control systems.

IV. Tasks and Responsibilities

Accountancy recording: Utilize accounting software (SAGA) to compile and manage all financial transactions efficiently, conducting regular reviews to identify discrepancies or errors, and implementing necessary corrections to maintain data accuracy and integrity for the mission’s financial records. Verify and enforce accurate allocation of financial transactions in accordance with MDM chart of accounts.

Archiving Management: Manage a comprehensive archiving system for accounting documents, ensuring proper organization, storage, and retrieval of financial records in compliance with organizational policies and regulatory requirements. Implement rigorous quality control measures within the accounting processes to ensure accuracy, integrity, and compliance with regulatory requirements.

Cash Flow Management: Manage cash flow effectively to ensure adequate liquidity for organizational operations. Monitor cash inflows and outflows, forecast cash requirements, and recommend strategies to optimize cash management. Supervise the management of petty cash funds, including disbursements, replenishments, and reconciliations, to maintain accurate records and ensure compliance with MDM policies and procedures.

Financial Reporting:

• Prepare accurate and timely financial reports for authorities, ensuring compliance with relevant accounting standards and regulations in the country.
• Contribute to donor budget design, proposal preparation.
• Contribute to interim and final donor financial reports.
• Ensure alignment with donor-specific requirements and deadlines.

Tax Management:

• Ensure compliance with deductions and payments of all relevant tax regulations, including Value Added Tax (VAT) and income tax requirements, Withholding taxes and other statutory obligations.
• Collaborate with the Human Resources officer in updating the mission guidelines in tax laws, accurately reporting financial transactions, minimizing risks, and maintaining good standing with tax authorities.

Financial Management of Local Partners:

• To provide capacity building to the local partners.
• To arrange the reception of the local partners’ accountancy as per the deadlines MDM has set.
• To integrate the local partners accountancy in SAGA.
• To archive the local partners’ accountancy in soft copies.
• Any other task assigned by the supervisor or management.

V. Profile of the Candidate

Qualification (Essential)

• Bachelor’s degree in accounting: Possess a bachelor’s degree in accounting, Finance or a related field from an accredited institution.

Professional Experience

• Minimum 3 Years of Experience with INGOs: Have a minimum of 3 years of relevant experience working in accounting roles within International Non-Governmental Organizations (INGOs), demonstrating a strong understanding of the unique financial management challenges and requirements in the sector.
• Knowledge of Financial Laws and Regulations: Demonstrate a comprehensive understanding of financial laws and regulations relevant to the country of operation, including but not limited to income tax laws and regulations, as well as taxation at the source requirements. Stay updated on changes to financial legislation and ensure compliance in financial operations.

Skills Required

• Computer Skills: Possess strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications necessary for accounting and financial management tasks.
• Knowledge of Accounting Software and ERP Systems: Have experience and proficiency in using accounting software and Enterprise Resource Planning (ERP) systems, such as Sage, QuickBooks, or other similar platforms. Ability to navigate, input data, generate reports, and troubleshoot issues within accounting software systems.
• Analytical Skills: Exhibit strong analytical skills with the ability to interpret financial data, identify trends, and make informed recommendations to support decision-making processes.
• Attention to Detail: Demonstrate a high level of accuracy and attention to detail in financial record-keeping, reporting, and analysis to ensure the integrity and reliability of financial information.
• Communication Skills: Possess excellent written and verbal communication skills, with the ability to effectively convey financial information to diverse stakeholders.

• Accountancy recording: Utilize accounting software (SAGA) to compile and manage all financial transactions efficiently, conducting regular reviews to identify discrepancies or errors, and implementing necessary corrections to maintain data accuracy and integrity for the mission’s financial records. Verify and enforce accurate allocation of financial transactions in accordance with MDM chart of accounts.
• Archiving Management: Manage a comprehensive archiving system for accounting documents, ensuring proper organization, storage, and retrieval of financial records in compliance with organizational policies and regulatory requirements. Implement rigorous quality control measures within the accounting processes to ensure accuracy, integrity, and compliance with regulatory requirements.
• Cash Flow Management: Manage cash flow effectively to ensure adequate liquidity for organizational operations. Monitor cash inflows and outflows, forecast cash requirements, and recommend strategies to optimize cash management. Supervise the management of petty cash funds, including disbursements, replenishments, and reconciliations, to maintain accurate records and ensure compliance with MDM policies and procedures.
• Financial Reporting: Prepare accurate and timely financial reports for authorities, ensuring compliance with relevant accounting standards and regulations in the country. Contribute to donor budget design, proposal preparation. Contribute to interim and final donor financial reports. Ensure alignment with donor-specific requirements and deadlines.
• Tax Management: Ensure compliance with deductions and payments of all relevant tax regulations, including Value Added Tax (VAT) and income tax requirements, Withholding taxes and other statutory obligations. Collaborate with the Human Resources officer in updating the mission guidelines in tax laws, accurately reporting financial transactions, minimizing risks, and maintaining good standing with tax authorities.
• Financial Management of Local Partners: To provide capacity building to the local partners. To arrange the reception of the local partners’ accountancy as per the deadlines MDM has set. To integrate the local partners accountancy in SAGA. To archive the local partners’ accountancy in soft copies.
• Any other task assigned by the supervisor or management.

• Computer Skills: Possess strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications necessary for accounting and financial management tasks.
• Knowledge of Accounting Software and ERP Systems: Have experience and proficiency in using accounting software and Enterprise Resource Planning (ERP) systems, such as Sage, QuickBooks, or other similar platforms. Ability to navigate, input data, generate reports, and troubleshoot issues within accounting software systems.
• Analytical Skills: Exhibit strong analytical skills with the ability to interpret financial data, identify trends, and make informed recommendations to support decision-making processes.
• Attention to Detail: Demonstrate a high level of accuracy and attention to detail in financial record-keeping, reporting, and analysis to ensure the integrity and reliability of financial information.
• Communication Skills: Possess excellent written and verbal communication skills, with the ability to effectively convey financial information to diverse stakeholders.

• Bachelor’s degree in accounting: Possess a bachelor’s degree in accounting, Finance or a related field from an accredited institution.
• Minimum 3 Years of Experience with INGOs: Have a minimum of 3 years of relevant experience working in accounting roles within International Non-Governmental Organizations (INGOs), demonstrating a strong understanding of the unique financial management challenges and requirements in the sector.
• Knowledge of Financial Laws and Regulations: Demonstrate a comprehensive understanding of financial laws and regulations relevant to the country of operation, including but not limited to income tax laws and regulations, as well as taxation at the source requirements. Stay updated on changes to financial legislation and ensure compliance in financial operations.