Finance & Administration Manager
2025-07-15T11:10:34+00:00
Global Communities
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FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Nonprofit, and NGO
Accounting & Finance
2025-07-25T17:00:00+00:00
Tanzania
8
The Finance and Admin Manager will support the EFFECTS Plus team in providing financial, procurement and administrative human resource services to Global Communities’ activities in Tanzania. He/she will specifically maintain accounting systems, support financial reporting to Global Communities Global Support Team (GST), oversee financial records management and manage the cash and banking functions. He/she will ensure compliance with donor and Global Communities regulations, policies and procedures in the areas of procurement and finance and human resources.
PRIMARY RESPONSIBILITIES:
- Ensure that the programs adhere to Global Communities financial policies and procedures and local Government laws at all times.
- Oversee the maintenance of the QuickBooks Accounting System ensuring that transactions are posted correctly and timely and that data is posted and backed up daily.
- Manage the preparation of the balance sheet accounts schedules monthly, ensure they reconcile.
- Review of Trial balance on daily basis and resolving issues in Balance sheet accounts.
- Review monthly bank and cash reconciliations for all Global Communities cash and bank accounts in Tanzania and ensure that these are properly reviewed, authorized and submitted.
- Lead the Month/Year closeout processes.
- Review all payment vouchers, invoices and supporting documents to ensure accuracy and completion.
- Ensure payments are fully authorized and process wire transfers, cheques, cash and online payments.
- Prepare monthly bank and cash reconciliations for all Global Communities cash and bank accounts and ensure that these are properly reviewed, reconciled and submitted.
- Follow up on all outstanding receivables due to the organization including staff receivables and intercompany invoices.
- Prepare timely, and accurate financial reports, ensuring that all reports are submitted to GST in a timely manner.
- Coordinate with GST to provide the necessary inputs from the Tanzania office for the donor financial report and to gather all required supporting documentation.
- Ensure internal controls are in place and reviewed on annual basis.
- Prepare, monitor and analyze budgets to ensure that program funds are utilized appropriately and within the budgets and make recommendations to the senior program manager on budget expenditures and cash flows.
- Work with the Senior Program Manager on the monthly review of the budget forecast to improve the accuracy of the project pipeline, ensure that the pipeline is updated with actual and projection numbers, flag issues to the Senior Program Manager and highlight potential over and/or under spending.
- Work with the program team to update financial projections to prepare monthly drawdown requests from GST and quarterly cash requests from the donor.
- Support the annual financial audits and ensure compliance with local laws and donor regulations.
- Mentor program staff in finance related issues.
- Oversee the financial management of the subgrant, including reviewing and approving subgrantee financial reports, advance requests, and supporting documentation.
- Maintain strict confidentiality of all privileged information regarding both human resources, procurement and fiscal matters.
- Ensure maintenance of filing systems to ensure adequate documentation all financial, HR, and Admin processes.
- Oversee administrative functions to ensure efficient and consistent operations in GC offices.
- Oversee the day-to-day procurement of goods and services.
- Coordinate logistics and vehicles movement.
- Ensure that all inventory items are tagged and branded upon purchase and inventoried in accordance with the asset management policies.
- Prepare monthly payroll, ensuring that all deductions for Pension Scheme and statutory deductions have been correctly applied.
- Maintain HR records and ensure compliance with labor laws.
- Maintain relationship with banks, tax authority, local audit/accounting firm, vendors and service providers.
- Other duties and responsibilities as assigned by the supervisor or the program lead.
The duties listed above are not inclusive of all the duties of the position at Global Communities. Global Communities reserves the right to change and update position descriptions at any time.
QUALIFICATIONS AND REQUIREMENTS:
Knowledge, Skills, and Abilities
- Minimum of 7 years financial management and accounting work experience
- Advanced knowledge of computerized accounting, demonstrated organizational skills, and strong track record in meeting deliverables (QuickBooks)
- Experience managing direct reports
- Advanced working knowledge of MS Word and Excel computer programs
- Experience with SmartSheet is a plus.
- Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability to adapt CHF policies and procedures to the local context.
- Advanced interpersonal communication skills, relationship building and organization skills.
- A person of known integrity
- Demonstrated ability to work constructively in a team;
- Fluent in Swahili and English.
Education and/or Experience
- Bachelor of Commerce or Bachelor of Business Administration in finance, accounting or related field required; Master’s degree preferred.
- Certified Public Accountant Certificate is a plus.
Ensure that the programs adhere to Global Communities financial policies and procedures and local Government laws at all times. Oversee the maintenance of the QuickBooks Accounting System ensuring that transactions are posted correctly and timely and that data is posted and backed up daily. Manage the preparation of the balance sheet accounts schedules monthly, ensure they reconcile. Review of Trial balance on daily basis and resolving issues in Balance sheet accounts. Review monthly bank and cash reconciliations for all Global Communities cash and bank accounts in Tanzania and ensure that these are properly reviewed, authorized and submitted. Lead the Month/Year closeout processes. Review all payment vouchers, invoices and supporting documents to ensure accuracy and completion. Ensure payments are fully authorized and process wire transfers, cheques, cash and online payments. Prepare monthly bank and cash reconciliations for all Global Communities cash and bank accounts and ensure that these are properly reviewed, reconciled and submitted. Follow up on all outstanding receivables due to the organization including staff receivables and intercompany invoices. Prepare timely, and accurate financial reports, ensuring that all reports are submitted to GST in a timely manner. Coordinate with GST to provide the necessary inputs from the Tanzania office for the donor financial report and to gather all required supporting documentation. Ensure internal controls are in place and reviewed on annual basis. Prepare, monitor and analyze budgets to ensure that program funds are utilized appropriately and within the budgets and make recommendations to the senior program manager on budget expenditures and cash flows. Work with the Senior Program Manager on the monthly review of the budget forecast to improve the accuracy of the project pipeline, ensure that the pipeline is updated with actual and projection numbers, flag issues to the Senior Program Manager and highlight potential over and/or under spending. Work with the program team to update financial projections to prepare monthly drawdown requests from GST and quarterly cash requests from the donor. Support the annual financial audits and ensure compliance with local laws and donor regulations. Mentor program staff in finance related issues. Oversee the financial management of the subgrant, including reviewing and approving subgrantee financial reports, advance requests, and supporting documentation. Maintain strict confidentiality of all privileged information regarding both human resources, procurement and fiscal matters. Ensure maintenance of filing systems to ensure adequate documentation all financial, HR, and Admin processes. Oversee administrative functions to ensure efficient and consistent operations in GC offices. Oversee the day-to-day procurement of goods and services. Coordinate logistics and vehicles movement. Ensure that all inventory items are tagged and branded upon purchase and inventoried in accordance with the asset management policies. Prepare monthly payroll, ensuring that all deductions for Pension Scheme and statutory deductions have been correctly applied. Maintain HR records and ensure compliance with labor laws. Maintain relationship with banks, tax authority, local audit/accounting firm, vendors and service providers. Other duties and responsibilities as assigned by the supervisor or the program lead.
Minimum of 7 years financial management and accounting work experience Advanced knowledge of computerized accounting, demonstrated organizational skills, and strong track record in meeting deliverables (QuickBooks) Experience managing direct reports Advanced working knowledge of MS Word and Excel computer programs Experience with SmartSheet is a plus. Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability to adapt CHF policies and procedures to the local context. Advanced interpersonal communication skills, relationship building and organization skills. A person of known integrity Demonstrated ability to work constructively in a team; Fluent in Swahili and English. Education and/or Experience Bachelor of Commerce or Bachelor of Business Administration in finance, accounting or related field required; Master’s degree preferred. Certified Public Accountant Certificate is a plus.
JOB-6876372a06d51
Vacancy title:
Finance & Administration Manager
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Accounting & Finance]
Jobs at:
Global Communities
Deadline of this Job:
Friday, July 25 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Tuesday, July 15 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Finance and Admin Manager will support the EFFECTS Plus team in providing financial, procurement and administrative human resource services to Global Communities’ activities in Tanzania. He/she will specifically maintain accounting systems, support financial reporting to Global Communities Global Support Team (GST), oversee financial records management and manage the cash and banking functions. He/she will ensure compliance with donor and Global Communities regulations, policies and procedures in the areas of procurement and finance and human resources.
PRIMARY RESPONSIBILITIES:
- Ensure that the programs adhere to Global Communities financial policies and procedures and local Government laws at all times.
- Oversee the maintenance of the QuickBooks Accounting System ensuring that transactions are posted correctly and timely and that data is posted and backed up daily.
- Manage the preparation of the balance sheet accounts schedules monthly, ensure they reconcile.
- Review of Trial balance on daily basis and resolving issues in Balance sheet accounts.
- Review monthly bank and cash reconciliations for all Global Communities cash and bank accounts in Tanzania and ensure that these are properly reviewed, authorized and submitted.
- Lead the Month/Year closeout processes.
- Review all payment vouchers, invoices and supporting documents to ensure accuracy and completion.
- Ensure payments are fully authorized and process wire transfers, cheques, cash and online payments.
- Prepare monthly bank and cash reconciliations for all Global Communities cash and bank accounts and ensure that these are properly reviewed, reconciled and submitted.
- Follow up on all outstanding receivables due to the organization including staff receivables and intercompany invoices.
- Prepare timely, and accurate financial reports, ensuring that all reports are submitted to GST in a timely manner.
- Coordinate with GST to provide the necessary inputs from the Tanzania office for the donor financial report and to gather all required supporting documentation.
- Ensure internal controls are in place and reviewed on annual basis.
- Prepare, monitor and analyze budgets to ensure that program funds are utilized appropriately and within the budgets and make recommendations to the senior program manager on budget expenditures and cash flows.
- Work with the Senior Program Manager on the monthly review of the budget forecast to improve the accuracy of the project pipeline, ensure that the pipeline is updated with actual and projection numbers, flag issues to the Senior Program Manager and highlight potential over and/or under spending.
- Work with the program team to update financial projections to prepare monthly drawdown requests from GST and quarterly cash requests from the donor.
- Support the annual financial audits and ensure compliance with local laws and donor regulations.
- Mentor program staff in finance related issues.
- Oversee the financial management of the subgrant, including reviewing and approving subgrantee financial reports, advance requests, and supporting documentation.
- Maintain strict confidentiality of all privileged information regarding both human resources, procurement and fiscal matters.
- Ensure maintenance of filing systems to ensure adequate documentation all financial, HR, and Admin processes.
- Oversee administrative functions to ensure efficient and consistent operations in GC offices.
- Oversee the day-to-day procurement of goods and services.
- Coordinate logistics and vehicles movement.
- Ensure that all inventory items are tagged and branded upon purchase and inventoried in accordance with the asset management policies.
- Prepare monthly payroll, ensuring that all deductions for Pension Scheme and statutory deductions have been correctly applied.
- Maintain HR records and ensure compliance with labor laws.
- Maintain relationship with banks, tax authority, local audit/accounting firm, vendors and service providers.
- Other duties and responsibilities as assigned by the supervisor or the program lead.
The duties listed above are not inclusive of all the duties of the position at Global Communities. Global Communities reserves the right to change and update position descriptions at any time.
QUALIFICATIONS AND REQUIREMENTS:
Knowledge, Skills, and Abilities
- Minimum of 7 years financial management and accounting work experience
- Advanced knowledge of computerized accounting, demonstrated organizational skills, and strong track record in meeting deliverables (QuickBooks)
- Experience managing direct reports
- Advanced working knowledge of MS Word and Excel computer programs
- Experience with SmartSheet is a plus.
- Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability to adapt CHF policies and procedures to the local context.
- Advanced interpersonal communication skills, relationship building and organization skills.
- A person of known integrity
- Demonstrated ability to work constructively in a team;
- Fluent in Swahili and English.
Education and/or Experience
- Bachelor of Commerce or Bachelor of Business Administration in finance, accounting or related field required; Master’s degree preferred.
- Certified Public Accountant Certificate is a plus.
Work Hours: 8
Experience in Months: 84
Level of Education: bachelor degree
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