Job Overview

Kafika House is seeking a motivated, detail-oriented, and dependable Facility Administrator to join our team at the Arusha Facility. This role is ideal for someone passionate about efficient facility operations, financial integrity, and strong administrative support. The Facility Administrator will manage procurement, donations, store operations, utilities, compliance, and facility maintenance while ensuring smooth day-to-day operations that support the Kafika House programme.

Location: Arusha – Ngaramtoni

About Us

Kafika House is an international NGO based in Arusha, Tanzania. We run the Kafika House programme, providing a safe and nurturing home away from home for children receiving pre- and post-operative care and rehabilitation for surgically treatable disabilities. These include cleft lip and palate, clubfoot, skeletal fluorosis, burn scar contractures, and osteomyelitis. Our vision is that no child in Tanzania lives with a treatable disability.

Role Responsibilities

• Handle both monetary and in-kind donations, ensuring accurate recording, receipt, and reporting.
• Manage petty cash for the Arusha facility in strict adherence to financial policies and SOPs.
• Initiate vendor payment requests with proper documentation and timely submission.
• Lead procurement activities and oversee all store operations to maintain stock control and inventory accuracy.
• Cultivate and maintain effective relationships with local suppliers, ensuring adherence to contractual terms.
• Manage utilities and facility compliance requirements (fire safety, waste management, etc.).
• Handle vehicle management including insurance, registration, maintenance, fuel cards, and logs.
• Oversee general maintenance of facility buildings and equipment, ensuring timely repairs and upkeep.

Education, Skills, and Experience

• Bachelor’s degree in Finance, Accounting, Procurement Management, or an equivalent qualification.
• At least 3 years of relevant work experience, including procurement, store management, financial management, and record-keeping.
• Strong organizational skills with exceptional attention to detail.
• Experience in working with local suppliers and vendor management.
• Effective communication skills, both written and verbal.
• Critical thinking and problem-solving skills.
• A strong finance and accounting background will be preferred.

• Handle both monetary and in-kind donations, ensuring accurate recording, receipt, and reporting.
• Manage petty cash for the Arusha facility in strict adherence to financial policies and SOPs.
• Initiate vendor payment requests with proper documentation and timely submission.
• Lead procurement activities and oversee all store operations to maintain stock control and inventory accuracy.
• Cultivate and maintain effective relationships with local suppliers, ensuring adherence to contractual terms.
• Manage utilities and facility compliance requirements (fire safety, waste management, etc.).
• Handle vehicle management including insurance, registration, maintenance, fuel cards, and logs.
• Oversee general maintenance of facility buildings and equipment, ensuring timely repairs and upkeep.

• Strong organizational skills with exceptional attention to detail.
• Experience in working with local suppliers and vendor management.
• Effective communication skills, both written and verbal.
• Critical thinking and problem-solving skills.
• A strong finance and accounting background will be preferred.

• Bachelor’s degree in Finance, Accounting, Procurement Management, or an equivalent qualification.