Background

MS TCDC is a renowned Pan-African training centre, situated in Arusha, Tanzania, unique in our dedication to high-quality capacity development for social transformation. For more than 50 years, we have delivered high quality capacity development in areas such as: democratic governance, human rights, transformational leadership, gender equality, youth participation and climate change governance.

ABOUT THE ROLE

The Examinations Officer is responsible for the overall coordination, administration, and security of all examination processes at MSTCDC. The role ensures that examinations are conducted efficiently, fairly, and in compliance with institutional policies and national regulatory bodies such as TCU and NACTVET. The Officer plays a critical role in safeguarding academic integrity, managing results processing, and maintaining accurate academic records.

KEY RESPONSIBILITIES

• Coordinate planning and scheduling of all examinations
• Prepare and communicate examination timetables
• Ensure secure preparation, handling, and storage of examination materials
• Supervise examination processes and invigilation
• Coordinate marking, moderation, and grading processes
• Maintain accurate academic records, transcripts, and results databases
• Support Examination Board meetings and reporting
• Ensure compliance with institutional and national policies (TCU & NACTVET)
• Provide support and guidance to students and academic staff

EDUCATION REQUIREMENTS

• Bachelor’s degree in Education, Public Administration, Records Management, Business Administration, or related field
• Master’s degree is an added advantage
• Minimum of 3 years’ relevant experience in higher education
• Strong understanding of examination systems and regulations
• Proficiency in ICT systems and data management

CORE COMPETENCIES

• High level of integrity and confidentiality
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Attention to detail and accuracy
• Ability to work independently and collaboratively
• Adaptability and problem-solving skills
• Proficiency in MS Office and database systems

Terms and conditions:

The position of Examinations Officer will be based at the MS TCDC in Usa River, Arusha, Tanzania.

The position is offered under MS TCDC’s employment terms with a basic salary will be provided under MS TCDC’s scheme of service, aligned with the candidate’s relevant experience and educational qualifications.

A vibrant, supportive, and professional work environment, with highly committed colleagues and opportunities for growth.

• Coordinate planning and scheduling of all examinations
• Prepare and communicate examination timetables
• Ensure secure preparation, handling, and storage of examination materials
• Supervise examination processes and invigilation
• Coordinate marking, moderation, and grading processes
• Maintain accurate academic records, transcripts, and results databases
• Support Examination Board meetings and reporting
• Ensure compliance with institutional and national policies (TCU & NACTVET)
• Provide support and guidance to students and academic staff

• High level of integrity and confidentiality
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Attention to detail and accuracy
• Ability to work independently and collaboratively
• Adaptability and problem-solving skills
• Proficiency in MS Office and database systems
• Strong understanding of examination systems and regulations
• Proficiency in ICT systems and data management

• Bachelor’s degree in Education, Public Administration, Records Management, Business Administration, or related field
• Master’s degree is an added advantage