Background information about the job or company (e.g., role context, company overview)

The Barrick North Mara Team is seeking to recruit Contacts Officer to join and grow our team.

Join our exceptional team and embody Barrick's core values as you work with us. We are in search of individuals who can champion Barrick's DNA by:

• Communicating Honestly, Transparently, and Acting with Integrity.
• Exhibiting a Results-Driven approach.
• Delivering solutions that are Fit for Purpose.
• Dedicating themselves to Building a Sustainable Legacy.
• Taking Responsibility and being Accountable.
• Committing to Zero Harm.
• Cultivating strong and meaningful Partnerships.

If you're ready to contribute to our world-class team while embracing these values, we encourage you to apply and become a valued member of our diverse workforce.

Responsibilities or duties

• Assist in ad-hoc projects as assigned by the Supply chain Manager
• Assist in the processing of invoices in the Supply chain department and loading information onto the Invoice Management and Pronto Systems
• Control all contracts and ensure that Contracts Register up to date and circulated regularly
• Control and manage Contract Action Logs by:
• highlighting the correct contractor management (meetings etc)
• highlighting the financial requirements / SOX etc
• highlighting the safety requirements and current standard
• Ensure that all tendering procedure and contracts comply with NM contract policy
• Ensure that all Job Descriptions and PDPs are up to date
• Ensure that all project reports and presentations etc are ready for meetings
• Ensure that all rosters are kept up to date
• Ensure Site department responsibilities properly managed by:
• Allocated Barrick representative responsible for contractor.
• Contractor FLRA training completed, and system implemented and being used.
• Contractor listed with contractor registration board.
• Contractor safety allocated representative in place (more than simply having OHS meeting representative)
• Courageous leadership training completed by contractor.
• Current contract in place with contractor and copy held with finance department.
• Monthly contractor meeting in place.
• Monthly contractor meeting minutes in place.
• Monthly contractor report in place (man hours worked, safety KPI's, incidents, work achieved against plan etc)
• Follow up all outstanding SOX matters on a regular monthly basis
• Follow up with Managers to ensure that they are effectively managing their contractors in terms of the contract management system on site
• Following up all contract action plans / action logs to ensure the necessary follow up actions are being taken, will report back to managers on a regular basis.
• Prepare regular Power Point Presentations for Departments
• Provide timely and effective daily support to the managers and accounts team by following up on all outstanding contract items and filing of contract documentation in locked cabinets
• Participate and take minutes in tender negotiation meeting with the NMGML representative and tenders’ contracts
• To ensure that all contracts are signed, follow up action is needed to ensure that all signed
• To ensure that all new contracts are properly registered and followed up

Qualifications or requirements (e.g., education, skills)

• Degree/Advance Diploma of Business Administration or Law
• Minimum of 3 years’ experience in purchasing/contracting
• Exposure to pronto and experience on mining industry will be an added advantage
• Computer literate and fully conversant with Microsoft Excel, Word and Power point

Skills / Attributes

• Strong analytical and negotiation skills
• Resilience and resourcefulness
• Good communication skills
• Neat and methodical with filing
• Strong commitment to teamwork

Experience needed

• At least 3 years’ experience purchasing/ contracting within the mining industry.
• Have completed or studying towards, the Degree/Diploma in purchasing and materials management (A.I.P.M.M)
• Exposure to pronto will be an added advantage.
• Strong analytical skills
• Negotiation skills
• High level of interpersonal skills
• Performance orientation

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• A comprehensive compensation package including bonuses and site-specific benefits.
• The ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Opportunities to grow and learn with the industry colleagues are endless.
• Access to a variety of career opportunities across the organization.

• Assist in ad-hoc projects as assigned by the Supply chain Manager
• Assist in the processing of invoices in the Supply chain department and loading information onto the Invoice Management and Pronto Systems
• Control all contracts and ensure that Contracts Register up to date and circulated regularly
• Control and manage Contract Action Logs by:
  • highlighting the correct contractor management (meetings etc)
  • highlighting the financial requirements / SOX etc
  • highlighting the safety requirements and current standard
• Ensure that all tendering procedure and contracts comply with NM contract policy
• Ensure that all Job Descriptions and PDPs are up to date
• Ensure that all project reports and presentations etc are ready for meetings
• Ensure that all rosters are kept up to date
• Ensure Site department responsibilities properly managed by:
  • Allocated Barrick representative responsible for contractor.
  • Contractor FLRA training completed, and system implemented and being used.
  • Contractor listed with contractor registration board.
  • Contractor safety allocated representative in place (more than simply having OHS meeting representative)
  • Courageous leadership training completed by contractor.
  • Current contract in place with contractor and copy held with finance department.
  • Monthly contractor meeting in place.
  • Monthly contractor meeting minutes in place.
  • Monthly contractor report in place (man hours worked, safety KPI's, incidents, work achieved against plan etc)
• Follow up all outstanding SOX matters on a regular monthly basis
• Follow up with Managers to ensure that they are effectively managing their contractors in terms of the contract management system on site
• Following up all contract action plans / action logs to ensure the necessary follow up actions are being taken, will report back to managers on a regular basis.
• Prepare regular Power Point Presentations for Departments
• Provide timely and effective daily support to the managers and accounts team by following up on all outstanding contract items and filing of contract documentation in locked cabinets
• Participate and take minutes in tender negotiation meeting with the NMGML representative and tenders’ contracts
• To ensure that all contracts are signed, follow up action is needed to ensure that all signed
• To ensure that all new contracts are properly registered and followed up

• Strong analytical and negotiation skills
• Resilience and resourcefulness
• Good communication skills
• Neat and methodical with filing
• Strong commitment to teamwork
• Strong analytical skills
• Negotiation skills
• High level of interpersonal skills
• Performance orientation

• Degree/Advance Diploma of Business Administration or Law
• Minimum of 3 years’ experience in purchasing/contracting
• Exposure to pronto and experience on mining industry will be an added advantage
• Computer literate and fully conversant with Microsoft Excel, Word and Power point
• At least 3 years’ experience purchasing/ contracting within the mining industry.
• Have completed or studying towards, the Degree/Diploma in purchasing and materials management (A.I.P.M.M)
• Exposure to pronto will be an added advantage.