Vacancy title:
Administrative Officer

[Type: VOLUNTEER, Industry: Nonprofit, and NGO, Category: Human Resources, Business Operations]

Jobs at:
Movement for Community Development (MCODE)

Deadline of this Job:
Monday, August 10 2026

Duty Station:
NSSF Building, Ground Floor (Open Hall) Sokoine Road, P.O. Box 173 | Songea Municipal Council | Songea

Summary
Date Posted: Friday, August 7 2026, Base Salary: Not Disclosed

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Learn more about Movement for Community Development (MCODE)
Movement for Community Development (MCODE) jobs in Tanzania

JOB DETAILS:

About MCODE

Movement for Community Development (MCODE) is a non-governmental organization (NGO) committed to improving the livelihoods of smallholder farmers in Tanzania. The Organization envisions healthy, prosperous, and well-organized farming communities with enhanced productivity, sustainable agricultural practices, and competitive value chains.

MCODE pursues this vision by implementing programmes that strengthen agricultural value chains, promote agribusiness development, build farmers' capacities, and support environmental conservation and sustainable natural resource management. Over the years, MCODE has provided technical assistance and capacity development services to smallholder farmers and their organizations, including Community-Based Organizations (CBOs), Associations, Cooperatives, and other producer groups.

MCODE operates across Mainland Tanzania and currently implements programmes throughout the six regions of the Southern Highlands. The Organization works in close collaboration with Government Ministries, Local Government Authorities, development partners, financial institutions, civil society organizations, faith-based organizations, research institutions, private sector actors, agricultural input suppliers, commodity traders, and regulatory authorities.

Terms of Engagement

• These are volunteer positions engaged on a volunteer basis for a period of four (4) months, commencing on 12th August 2024.
• The positions do not attract a salary or volunteer allowance. However, MCODE will provide the necessary work-related facilitation to enable volunteers to effectively perform their assigned field and programme responsibilities in accordance with the Organization's policies and project requirements.
• All successful candidates will be required to report for induction and commencement of assignment on 12 August 2024 at a venue and time that will be communicated to shortlisted applicants.
• Volunteers will report directly to their respective Project Supervisors or other designated MCODE supervisors, depending on their assigned project and duty station.
• All volunteering positions involve extensive fieldwork and require successful candidates to travel for up to 80% of their working time.

Administrative Officer

Number of Positions: 1

Duty Station: Songea Municipal Council

Job Summary

The Administrative Officer will provide efficient administrative and office support to ensure the smooth day-to-day management of MCODE. The position requires a highly organized, proactive, and detail-oriented individual capable of managing administrative functions, coordinating office activities, and providing quality support to staff, partners, and visitors.

Key Responsibilities

• Serve as the first point of contact for clients, partners, suppliers, and other stakeholders through email, telephone, and in-person communication.
• Receive, welcome, and direct visitors while maintaining a professional and friendly office environment.
• Coordinate meetings by scheduling appointments, booking meeting rooms, preparing logistics, and supporting virtual meetings where necessary.
• Prepare, proofread, photocopy, scan, print, and distribute official documents and correspondence.
• Record, prepare, and circulate meeting minutes in a timely manner.
• Maintain efficient filing systems (both physical and electronic) for secure storage and easy retrieval of records.
• Process invoices, maintain expense records, and support routine bookkeeping activities as assigned.
• Coordinate travel arrangements, accommodation bookings, and logistical support for staff and official visitors.
• Monitor office supplies and procure stationery, equipment, and other administrative materials when required.
• Respond promptly to administrative inquiries and provide accurate information to staff and external stakeholders.
• Perform other administrative duties assigned by the supervisor in support of organizational operations.

Qualifications and Experience

• Diploma or Bachelor's Degree in Business Administration, Public Administration, Office Management, Human Resource Management, or another related field.
• Demonstrated computer proficiency, including Microsoft Office applications.
• Previous administrative or office support experience is an added advantage.

Required Competencies

• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong interpersonal and communication skills.
• Ability to work independently with minimum supervision while contributing effectively within a team.
• Integrity, professionalism, and confidentiality.
• Good problem-solving and multitasking abilities.
• Commitment to community development and service excellence.
• Basic understanding of agriculture and rural development is an added advantage.

Applications should be submitted through either of the following channels:

Email: mcodetanzania@gmail.com or info@mcode.or.tz

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure
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Interested candidates who meet the above requirements are invited to submit the following documents:

• A cover letter clearly indicating the position (and, where applicable, the preferred duty station) applied for.
• A detailed and up-to-date Curriculum Vitae (CV).
• Certified copies of academic and professional certificates.
• Contact details (telephone numbers and e-addresses) of three professional referees.

Early application is strongly encouraged, and priority will be given to early applicants. Applications will be screened and processed on a rolling basis as they are received, and suitable candidates may be shortlisted, interviewed, and engaged before the closing date - positions may therefore be filled before the deadline. Interested candidates are strongly advised to apply as early as possible to avoid missing out.

Hand Delivery:

Human Resource Manager
Movement for Community Development (MCODE)
NSSF Building, Ground Floor (Open Hall)
Sokoine Road, P.O. Box 173
Songoa, Tanzania

Contacts for Enquiries

For any enquiries regarding these positions or the application process, please contact MCODE through the following:

Mobile: +255 743 476 811 / +255 623 801 046

Important Notice

• MCODE is an equal opportunity organization. Female candidates and qualified persons from all backgrounds are strongly encouraged to apply.
• MCODE does not engage recruitment agents and does not charge any application, recruitment, placement, or processing fee at any stage of the recruitment process. Any request for payment should be treated as fraudulent and reported immediately.
• Only shortlisted candidates will be contacted.

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