Summary
Date Posted: Monday, September 18 2023, Base Salary: Not Disclosed

JOB DETAILS:
Key Responsibilities:
MAJOR RESPONSIBILITIES
Activity
Administration (40%)
• Front desk management and exceptional care provision to Office visitors.
• Ensure that the Office is kept clean and welcoming.
• Serve as a Centre of information or office information manager by sharing all necessary information to the targeted people(staff) on time.
• Facilitate travel arrangements and accommodations for Office staff and visitors.
• Coordinate meetings, events and trainings
• Records keeping and filing i.e. Meetings minutes, attendance sheets, office documents etc

End Results
• Professional administrative support is provided

Activity
Office Store Management (20%)
• Ensure the office store is well managed.
• Receipt of all office items for proper storage in store.
• Dispatch of requested store items and resources to departmental heads or staff.
• Ensure that the office CCTV is working.
• Document and ensure all store books are signed such as Store requisition form books, distribution books etc

End Results
• Non-human resources are well stored and dispatched to Office staff.

Activity
Human Resources Assistance (40%)
• Support new and separated staff to sign all necessary forms such as policies, clearance forms etc.
• Facilitate new staff’s orientation process.
• Act as a bridge between Office staff and P&C department to ensure their concerns are shared and resolved timely.
• Facilitate and compile final P4Ps status at Office level.
• Staff wellness support and assistance.
• Manage All the contractors, that is, Security officers and Cleaners
• Professionally handle recruitment process of RIWs.
• Support existing staff to sign all necessary forms and documents such as contracts, P4Ps, contact renewal forms.

End Results
• Office staff and Refugees incentive workers are supported

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
• 2 year in HR/HRIS, preferably in a multi-cultural environment.
• At least 2 years’ experience in working with International NGOs with relevant community focus
• Willingness to participate in chapel and group devotions; and Commitment to WV Core Values and Mission Statement.

Required Education, training, license, registration, and certification
• University Degree in Human Resources, Public Administration or related field from a recognized University

Preferred Knowledge and Qualifications
• Have knowledge of payroll soft wares and HRIS systems.
• Demonstrated ability to work without supervision.
• Strong analytical, planning, organizational and problem-solving skills
• Ability to maintain effective working relationships with all levels of staff
• Sound knowledge of human resources principles and practices and the Tanzania Labour Laws.
• Have a high degree of integrity and ethics to ensure employee information is secure and well protected.
• Excellent communication skills and work well both independently or as members of a team.
• Have the ability to follow complex oral and written instructions.
• Working knowledge of and experience in utilizing and creating databases and spreadsheets.
• Have the ability to develop and maintain effective working relationships with all employees.

Travel and/or Work Environment Requirement
• Office based and field visit

Physical Requirements
• Should be physically fit

Language Requirements
• English and Swahili

DECISION MAKING
• The role may need the job holder to regularly make decisions by set principles

CORE COMPETENCIES
• Be Safe and Resilient
• Deliver Results
• Build Relationships
• Be Accountable
• Learn and Develop
• Improve and Innovate
• Partner and Collaborate
• Embrace Change

Applicant Types Accepted:
Local Applicants Only




Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested applicants?Click here to apply

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