WHO WE ARE

At Trees for the Future (TREES), we believe farmers have the power to transform the world. For over 30 years, we have been a global leader in agroforestry training, partnering with farming families to build vibrant economies, sustainable food systems, and thriving ecosystems. Through our signature Forest Garden Approach—a proven nature-based solution—farmers restore their land, plant thousands of trees, and grow diverse crops, breaking cycles of climate change and generational poverty. By reclaiming their agency, farmers are creating new possibilities for their families, communities, and the environment. Active in Kenya, Mali, Senegal, Tanzania, and Uganda, TREES has planted over 350 million trees to date. Joining our passionate, collaborative team means empowering farmers to lead lasting change for people and the planet.

THE ROLE

The Administration Officer is responsible for providing front desk office services to support the effective day-to-day operations of Trees for the Future – Tanzania office. S/he will be the first point of contact and resource to all incoming guests and staff. S/he will be responsible for ensuring efficient office management and providing collaborative day-to-day general office management, clerical, logistical and administrative support to the executive functions of TREES in a professional manner. This role plays a critical part in maintaining a well-organized, responsive, and professional office environment, helping to ensure that all administrative processes run smoothly in alignment with organizational standards.

RESPONSIBILITIES

• Front Desk Services
• Office Management & Maintenance
• Travel Arrangements
• Meetings & Events Management

WHO YOU ARE

Mission-Driven: You are a passionate believer in TREES’ mission and are inspired to support the organization’s operational and administrative needs as it grows and evolves to create a healthier planet and thriving communities.

Collaborative: You work closely with the Human Resources Business Partner, as well as other teams, to ensure smooth coordination and delivery of office support services.

Reliable and Professional: You exercise sound judgment in providing administrative support to the Human Resources, Finance, and Operations departments, ensuring confidentiality and accuracy in your work.

Detail-Oriented and Process-Focused: You are proactive in identifying opportunities for improving administrative systems and office procedures that support the overall efficiency of the organization.

Clear Communicator: You are able to communicate clearly and effectively with staff at all levels, including explaining administrative processes and sharing updates in a timely and professional manner.

REQUIREMENTS

• Bachelor’s degree in administration, Office Management, or a related field.
• Minimum of 3 years of experience in administrative and office support roles, preferably within the non-profit sector.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and the ability to multitask effectively in a dynamic environment.
• Excellent verbal and written communication skills in both English and Swahili.
• Demonstrated computer literacy, including familiarity with digital filing systems and communication tools.
• A professional and proactive approach with strong interpersonal and problem-solving skills.

• Front Desk Services
• Office Management & Maintenance
• Travel Arrangements
• Meetings & Events Management

• Bachelor’s degree in administration, Office Management, or a related field.
• Minimum of 3 years of experience in administrative and office support roles, preferably within the non-profit sector.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and the ability to multitask effectively in a dynamic environment.
• Excellent verbal and written communication skills in both English and Swahili.
• Demonstrated computer literacy, including familiarity with digital filing systems and communication tools.
• A professional and proactive approach with strong interpersonal and problem-solving skills.