Admin/Finance Assistant job at The International Organization for Migration

Vacancy title:
Admin/Finance Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting & Finance ]

Jobs at:

The International Organization for Migration

Deadline of this Job:
03 July 2022  

Duty Station:
Within Tanzania , Dar es Salaam , East Africa

Date Posted: Tuesday, June 21, 2022 , Base Salary: Not Disclosed

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Under the overall supervision of the Chief of Mission, and the direct supervision of the Resource Management Officer in Dar Es Salaam, The Admin/Finance Assistant is responsible for providing daily financial and administrative assistance, in particular he/she will be responsible for:

Responsibilities and Accountabilities
• Verify invoices and documents submitted by suppliers and service providers.
• Ensure all supporting documentation and signatures are obtained before finalizing vouchers.
• After obtaining appropriate approvals, effect payments to suppliers and staff members.
• Ensure all payments are paid on a timely manner.
• Responsible for the preparation of monthly accounting reports and the attachments of supporting documents for the review and certification by RMO.
• Reconcile on a monthly basis all pending vendor accounts.
• Ensure that the bank reconciliation of the various bank accounts and IOM accounts and databases is done in timely accurately.
• According to the projectization process of IOM, distribute the office costs and verify staff costs
• Ensure files of all financial instructions/guidelines issued are maintained and appropriate internal controls are in place.
• Assist with the maintenance of an effective banking system including preparing a monthly bank reconciliation.
• Maintain a filing system for vouchers and all other financial documentation.
• Maintain the petty cash account of the Dar es salaam Office in the absence of Finance Assistant.
• Maintain Attendance records of national staff in Dar es Salaam Office.
• Prepare monthly payroll for national staff.
• Provide Daily Assistance to supervisor in ensuring proper internal controls of finance are in place.
• Liaise with IOM Tanzania staff in the Sub Office and main offices in daily execution of the payments and increasing of efficiency of program implementation.
• Coordinate all accounting issues with other colleagues in the Finance Dept.
• Prepare monthly funding requests for the office.
• Bring the attention of the RMO any relevant financial and budgetary issues.
• Suggest improvements to internal controls and streamlining/efficiencies.
• Provide guidance and training to new junior staff.
• Perform such other duties as may be assigned.

Required Qualifications and Experience
• Admin/Finance Assistant Job Vacancy at IOM Education:
• Holder of a Secondary School Diploma, with 5 years’ working experience; or bachelor’s degree combined with 3 years working experience in Accounting of Finance or related field.
• Strong Computer skills especially in Ms Excel, word and Outlook.
• Ability to pay close attention to details and work with minimal supervision
• Ability to work under pressure and meet deadline.
• Ability to work under pressure and meet deadlines.
• Ability to work effectively and harmoniously with a team of colleagues
• Time Management and planning for accounting cycles
• Able to set up internal record tracking.
• Experience:
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Previous work experience with an international organization and NGOs dealing with refugees would be strong advantage.

• Good knowledge of Word, Excel and Internet.
• Strong interpersonal and communication skills.
• Fluency in English and Kiswahili is required
• Working knowledge of French, Spanish, is desirable.
• The incumbent is expected to demonstrate the following values and competencies:Values
• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Work Hours: 8

Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to email address: 

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Job Info
Job Category: Accounting/ Finance jobs in Tanzania
Job Type: Full-time
Deadline of this Job: 03 July 2022
Duty Station: Dar es Salaam
Posted: 21-06-2022
No of Jobs: 1
Start Publishing: 21-06-2022
Stop Publishing (Put date of 2030): 21-06-2066
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