Company Overview

Jaza is working to power Sub-Saharan Africa by building solar-powered shops that charge batteries customers use to power their homes. Since 2022, Jaza has achieved over 4 million battery swaps, providing approximately 225,000 people with access to clean, affordable energy.

Jaza employs women from each community—known as Jaza Stars—to operate the service, empowering them to become leaders, entrepreneurs, and drivers of economic growth within their communities.

Position Overview

The Accounts Payable Officer is responsible for ensuring accurate, timely, and compliant processing of all payments. The role manages invoice processing, vendor reconciliations, expense reimbursements, employee advances, and receipt retirements while maintaining strong internal controls.

Key Responsibilities

• Receive, verify, and process supplier invoices, expense reports, and receipts submitted via email and Dext.
• Match purchase orders with invoices and investigate and resolve discrepancies.
• Ensure complete and accurate invoice data is captured in Dext prior to publishing into the QuickBooks Online (QBO) accounting system.
• Prepare and process payments according to the weekly payment schedule or as required.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries and resolve payment-related issues promptly.
• Maintain accurate and up-to-date vendor master data.
• Reconcile employee advance requests with receipt retirements and review supporting documentation for accuracy.
• Collaborate with internal departments to resolve payment issues and improve accounts payable workflows.
• Support month-end closing activities related to accounts payable.
• Assist in developing and implementing accounts payable policies and procedures.
• Ensure compliance with company policies, regulatory requirements, and internal control standards.

Required Skills

• Strong attention to detail and high level of accuracy.
• Basic accounting and numerical skills.
• Analytical and problem-solving abilities.

Qualifications and Experience

• Proven experience in accounts payable or a similar finance role.
• Solid understanding of basic accounting principles.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office, particularly Excel.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

• Receive, verify, and process supplier invoices, expense reports, and receipts submitted via email and Dext.
• Match purchase orders with invoices and investigate and resolve discrepancies.
• Ensure complete and accurate invoice data is captured in Dext prior to publishing into the QuickBooks Online (QBO) accounting system.
• Prepare and process payments according to the weekly payment schedule or as required.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries and resolve payment-related issues promptly.
• Maintain accurate and up-to-date vendor master data.
• Reconcile employee advance requests with receipt retirements and review supporting documentation for accuracy.
• Collaborate with internal departments to resolve payment issues and improve accounts payable workflows.
• Support month-end closing activities related to accounts payable.
• Assist in developing and implementing accounts payable policies and procedures.
• Ensure compliance with company policies, regulatory requirements, and internal control standards.

• Strong attention to detail and high level of accuracy.
• Basic accounting and numerical skills.
• Analytical and problem-solving abilities.

• Proven experience in accounts payable or a similar finance role.
• Solid understanding of basic accounting principles.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office, particularly Excel.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.