Background information about the job or company (e.g., role context, company overview)

Wakala Ya Barabara za Vijijini na Mijini (TARURA) is seeking to fill 7 positions for Office Management Secretary II.

Responsibilities or duties

i.To keep record of file movement, register in her/his office;

ii.To handle confidential and important documents in terms of normal office practice, filling, indexing etc.;

iii.To type, download, print and distribute to relevant officers incoming official emails;

iv.To receive and direct telephone calls and replaying telephone messages, emails and fax messages;

v.To organizing and maintain a diary of appointments;

vi.To deal with correspondences and letter writing;

vii.To organize and store paperwork, documents and computer-based information;

viii.To ensure office equipment and machines in her custody are well maintained; and

ix.To perform any other related duties as may be assigned by the supervisor.

Qualifications or requirements (e.g., education, skills)

Holder of Form IV or VI Certificate with passes in English and Kiswahili plus Diploma in Secretarial Studies or NTA level 6 in Secretarial Studies, who has passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 100 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution.

Experience needed

Not specified.

• To keep record of file movement, register in her/his office;
• To handle confidential and important documents in terms of normal office practice, filling, indexing etc.;
• To type, download, print and distribute to relevant officers incoming official emails;
• To receive and direct telephone calls and replaying telephone messages, emails and fax messages;
• To organizing and maintain a diary of appointments;
• To deal with correspondences and letter writing;
• To organize and store paperwork, documents and computer-based information;
• To ensure office equipment and machines in her custody are well maintained; and
• To perform any other related duties as may be assigned by the supervisor.

• Shorthand (English) at 100 words per minute
• Hati Mkato (Kiswahili) at 100 words per minute
• MS-Word
• MS-Excel
• Internet
• Email
• MS-Publisher

• Form IV or VI Certificate with passes in English and Kiswahili
• Diploma in Secretarial Studies or NTA level 6 in Secretarial Studies