Background information about the job or company (e.g., role context, company overview)

Baraza la Taifa la Elimu ya Ufundi na Mafunzo ya Ufundi Stadi (NACTVET) is seeking to fill 4 positions for Office Management Secretary II.

Responsibilities or duties

• To type all general correspondences and non-confidential matters;
• To ensure Office orderliness and neatness;
• To receive /Send Official email; To record incoming and outgoing files in the respective office;
• To type letters, minutes, reports, papers, bulletins, circulars, charts;
• To ensure that stationeries are available; Ensures that the respective office is punctually opened;
• To ensure that copies of letters are filed in proper fil s;
• To attend telephone calls and taking messages for appropriate action; and To perform any other related duties as assigned by the supervisor.

Qualifications or requirements (e.g., education, skills)

Holder of Diploma in Secretarial Studies who have passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 100 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution.

Experience needed

Not specified.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

4 Positions available.

• Type all general correspondences and non-confidential matters;
• Ensure Office orderliness and neatness;
• Receive /Send Official email; Record incoming and outgoing files in the respective office;
• Type letters, minutes, reports, papers, bulletins, circulars, charts;
• Ensure that stationeries are available; Ensures that the respective office is punctually opened;
• Ensure that copies of letters are filed in proper fil s;
• Attend telephone calls and taking messages for appropriate action;
• Perform any other related duties as assigned by the supervisor.

• Computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher
• Shorthand (English) at 100 words per minute
• Hati Mkato (Kiswahili) at 100 words per minute

• Diploma in Secretarial Studies
• Passed Shorthand (English) at a speed of 100 words per minute
• Passed Hati Mkato (Kiswahili) at a speed of 100 words per minute
• Computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution.