2 Assistant Supply Chain Intern
2025-08-28T04:28:18+00:00
Ifakara Health Institute
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https://ihi.or.tz/
FULL_TIME
Dar es Salaam & Bagamoyo
Dar es Salaam
00000
Tanzania
Education, and Training
Transportation & Logistics
2025-09-07T17:00:00+00:00
Tanzania
8
Position Summary
IHI seeks an Assistant Supply Chain Intern to ensure that relationship between IHI and vendors is maintained, overseeing the ordering and delivery process, tracking goods and services to ensure timely, efficient, and compliant delivery of goods and services in accordance with the IHI laid procedures.
Duties and Responsibilities
- Procurement Support
- Assist in preparing and processing purchase requisitions, requests for quotations, and purchase orders in line with institutional and regulatory requirements.
- Maintain accurate procurement records and documentation for audit and compliance purposes.
- Vendor Management
- Assist in conducting supplier due diligence, onboarding, and performance monitoring.
- Maintain and update the approved supplier database.
- Materials and Inventory Coordination
- Assist in verifying that the correct materials and quantities requested are issued on time in line with approved requests
- Liaise with the stores team to track incoming and outgoing goods.
- Ensure timely submission of vendor invoices to the payment approval workflow to avoid delays in supplier settlements
- Storage and Stock Management
- Assist on proper storage of items according to their nature and conditions
- Support inventory checks, special stock counts, reconciling discrepancies and assisting with inventory reports
- Procurement Tracking and Reporting
- Update and maintain the daily procurement status report to ensure accurate tracking of all orders, deliveries, and pending items
- Assist in maintaining register of all contracts awarded
- General Administrative Support
- Assist in filing, organizing procurement and archiving related documents
- Provide administrative support to the Manager and other team members as needed.
- Assist in following up on document approvals to ensure timely processing of procurement and supply related requests.
Qualification and Experience
- Must be a holder of Diploma of Procurement and Supply Management or Procurement and Logistics Management.
- Experience in health-related research sector will be an added advantage
Skills and Competencies
- Be fluent in both English and Swahili languages.
- Computer skills.
- Ability to build and sustain positive working relationships with vendors Customer services oriented.
- Good skills in problem solving, teamwork.
- Customer service-oriented approach.
- Effective communication skills and a professional demeanor.
- High level of integrity, results-oriented, and able to meet deadlines
Procurement Support Assist in preparing and processing purchase requisitions, requests for quotations, and purchase orders in line with institutional and regulatory requirements. Maintain accurate procurement records and documentation for audit and compliance purposes. Vendor Management Assist in conducting supplier due diligence, onboarding, and performance monitoring. Maintain and update the approved supplier database. Materials and Inventory Coordination Assist in verifying that the correct materials and quantities requested are issued on time in line with approved requests Liaise with the stores team to track incoming and outgoing goods. Ensure timely submission of vendor invoices to the payment approval workflow to avoid delays in supplier settlements Storage and Stock Management Assist on proper storage of items according to their nature and conditions Support inventory checks, special stock counts, reconciling discrepancies and assisting with inventory reports Procurement Tracking and Reporting Update and maintain the daily procurement status report to ensure accurate tracking of all orders, deliveries, and pending items Assist in maintaining register of all contracts awarded General Administrative Support Assist in filing, organizing procurement and archiving related documents Provide administrative support to the Manager and other team members as needed. Assist in following up on document approvals to ensure timely processing of procurement and supply related requests.
Must be a holder of Diploma of Procurement and Supply Management or Procurement and Logistics Management. Experience in health-related research sector will be an added advantage
No Requirements
JOB-68afdae21c136
Vacancy title:
2 Assistant Supply Chain Intern
[Type: FULL_TIME, Industry: Education, and Training, Category: Transportation & Logistics]
Jobs at:
Ifakara Health Institute
Deadline of this Job:
Sunday, September 7 2025
Duty Station:
Dar es Salaam & Bagamoyo | Dar es Salaam | Tanzania
Summary
Date Posted: Thursday, August 28 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Position Summary
IHI seeks an Assistant Supply Chain Intern to ensure that relationship between IHI and vendors is maintained, overseeing the ordering and delivery process, tracking goods and services to ensure timely, efficient, and compliant delivery of goods and services in accordance with the IHI laid procedures.
Duties and Responsibilities
- Procurement Support
- Assist in preparing and processing purchase requisitions, requests for quotations, and purchase orders in line with institutional and regulatory requirements.
- Maintain accurate procurement records and documentation for audit and compliance purposes.
- Vendor Management
- Assist in conducting supplier due diligence, onboarding, and performance monitoring.
- Maintain and update the approved supplier database.
- Materials and Inventory Coordination
- Assist in verifying that the correct materials and quantities requested are issued on time in line with approved requests
- Liaise with the stores team to track incoming and outgoing goods.
- Ensure timely submission of vendor invoices to the payment approval workflow to avoid delays in supplier settlements
- Storage and Stock Management
- Assist on proper storage of items according to their nature and conditions
- Support inventory checks, special stock counts, reconciling discrepancies and assisting with inventory reports
- Procurement Tracking and Reporting
- Update and maintain the daily procurement status report to ensure accurate tracking of all orders, deliveries, and pending items
- Assist in maintaining register of all contracts awarded
- General Administrative Support
- Assist in filing, organizing procurement and archiving related documents
- Provide administrative support to the Manager and other team members as needed.
- Assist in following up on document approvals to ensure timely processing of procurement and supply related requests.
Qualification and Experience
- Must be a holder of Diploma of Procurement and Supply Management or Procurement and Logistics Management.
- Experience in health-related research sector will be an added advantage
Skills and Competencies
- Be fluent in both English and Swahili languages.
- Computer skills.
- Ability to build and sustain positive working relationships with vendors Customer services oriented.
- Good skills in problem solving, teamwork.
- Customer service-oriented approach.
- Effective communication skills and a professional demeanor.
- High level of integrity, results-oriented, and able to meet deadlines
Work Hours: 8
Experience: No Requirements
Level of Education: associate degree
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