HR and Administration Officer
2025-07-03T08:00:28+00:00
JSI Research & Training Institute
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FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Nonprofit, and NGO
Human Resources
2025-07-15T17:00:00+00:00
Tanzania
8
Project Summary
The purpose of the Ugavi Bora, Afya Bora Project is to strengthen Tanzania’s public health supply chain and pharmaceutical services to ensure sustainable access to and appropriate use of safe, effective, quality-assured, affordable health commodities. The Ugavi Bora, Afya Bora Project must work to develop the capacity of local systems, institutions, and individuals to sustainably manage supply chains, for both client-procured health commodities and those procured through national/local systems, and to strengthen local pharmaceutical management systems, including quality pharmaceutical services and national regulatory systems.
Responsibilities
- Oversee office upkeep in terms of needed repairs and daily cleaning.
- Coordinate all logistical support for staff and consultants, office set up, hotel accommodations, conference bookings, etc.
- Ensure that staff are well set up and comfortable in the office and surrounding premises.
- Work on Procurement to ensure there are adequate office supplies and materials for activities.
- Manage the office stores and storage system including detailed record keeping of inventory levels, and monitoring of use by staff as appropriately required.
- Liaise with travel agents to obtain reservations and tickets for all project related in-country and international travel.
- Coordinate with Front Desk Officer and other staff to create and maintain administrative files for the office, additional filing support as needed.
- Work with the HR and Admin Manager to ensure safety and daily security of office premises including allocation of office keys.
- Oversee maintenance of all office supplies and equipment including the scheduling of routine maintenance, and oversight of outside services providers (excluding IT).
- Manage various service contracts in coordination with the HR and Admin Manager
- Assist the HR and Admin Manager with recruitment efforts including advert placement, review of applicants, coordination of interviews, filing documentation, preparing new employee documentation, etc.
- Ensure that all regulations and policies are implemented and in place.
- Perform any other duties as assigned.
Qualifications
- First degree in Human Resources, Business Administration, Public Administration or related field, with a minimum of 3 years of office management experience in an international organization or multinational company.
- Previous experience in office management work.
- Problem solving skills with experience in coordination and supervision of staff.
- Strong verbal English and written communication skills.
- Versatility and ability to multi task and take initiative.
- Experience in inventory management.
- Proficiency in MS Office packages – word and excel.
- Experience in manual and electronic filing system.
- Assertiveness and ability to cope with work pressure.
- Attention to detail and high level of accuracy.
- Experience working with an international NGO preferred.
- Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
Oversee office upkeep in terms of needed repairs and daily cleaning. Coordinate all logistical support for staff and consultants, office set up, hotel accommodations, conference bookings, etc. Ensure that staff are well set up and comfortable in the office and surrounding premises. Work on Procurement to ensure there are adequate office supplies and materials for activities. Manage the office stores and storage system including detailed record keeping of inventory levels, and monitoring of use by staff as appropriately required. Liaise with travel agents to obtain reservations and tickets for all project related in-country and international travel. Coordinate with Front Desk Officer and other staff to create and maintain administrative files for the office, additional filing support as needed. Work with the HR and Admin Manager to ensure safety and daily security of office premises including allocation of office keys. Oversee maintenance of all office supplies and equipment including the scheduling of routine maintenance, and oversight of outside services providers (excluding IT). Manage various service contracts in coordination with the HR and Admin Manager Assist the HR and Admin Manager with recruitment efforts including advert placement, review of applicants, coordination of interviews, filing documentation, preparing new employee documentation, etc. Ensure that all regulations and policies are implemented and in place. Perform any other duties as assigned.
First degree in Human Resources, Business Administration, Public Administration or related field, with a minimum of 3 years of office management experience in an international organization or multinational company. Previous experience in office management work. Problem solving skills with experience in coordination and supervision of staff. Strong verbal English and written communication skills. Versatility and ability to multi task and take initiative. Experience in inventory management. Proficiency in MS Office packages – word and excel. Experience in manual and electronic filing system. Assertiveness and ability to cope with work pressure. Attention to detail and high level of accuracy. Experience working with an international NGO preferred. Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
JOB-6866389cc35b7
Vacancy title:
HR and Administration Officer
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Human Resources]
Jobs at:
JSI Research & Training Institute
Deadline of this Job:
Tuesday, July 15 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Thursday, July 3 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Project Summary
The purpose of the Ugavi Bora, Afya Bora Project is to strengthen Tanzania’s public health supply chain and pharmaceutical services to ensure sustainable access to and appropriate use of safe, effective, quality-assured, affordable health commodities. The Ugavi Bora, Afya Bora Project must work to develop the capacity of local systems, institutions, and individuals to sustainably manage supply chains, for both client-procured health commodities and those procured through national/local systems, and to strengthen local pharmaceutical management systems, including quality pharmaceutical services and national regulatory systems.
Responsibilities
- Oversee office upkeep in terms of needed repairs and daily cleaning.
- Coordinate all logistical support for staff and consultants, office set up, hotel accommodations, conference bookings, etc.
- Ensure that staff are well set up and comfortable in the office and surrounding premises.
- Work on Procurement to ensure there are adequate office supplies and materials for activities.
- Manage the office stores and storage system including detailed record keeping of inventory levels, and monitoring of use by staff as appropriately required.
- Liaise with travel agents to obtain reservations and tickets for all project related in-country and international travel.
- Coordinate with Front Desk Officer and other staff to create and maintain administrative files for the office, additional filing support as needed.
- Work with the HR and Admin Manager to ensure safety and daily security of office premises including allocation of office keys.
- Oversee maintenance of all office supplies and equipment including the scheduling of routine maintenance, and oversight of outside services providers (excluding IT).
- Manage various service contracts in coordination with the HR and Admin Manager
- Assist the HR and Admin Manager with recruitment efforts including advert placement, review of applicants, coordination of interviews, filing documentation, preparing new employee documentation, etc.
- Ensure that all regulations and policies are implemented and in place.
- Perform any other duties as assigned.
Qualifications
- First degree in Human Resources, Business Administration, Public Administration or related field, with a minimum of 3 years of office management experience in an international organization or multinational company.
- Previous experience in office management work.
- Problem solving skills with experience in coordination and supervision of staff.
- Strong verbal English and written communication skills.
- Versatility and ability to multi task and take initiative.
- Experience in inventory management.
- Proficiency in MS Office packages – word and excel.
- Experience in manual and electronic filing system.
- Assertiveness and ability to cope with work pressure.
- Attention to detail and high level of accuracy.
- Experience working with an international NGO preferred.
- Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click here to apply
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