HR Assistant
2025-11-04T19:43:15+00:00
WFP
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FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Nonprofit, and NGO
Human Resources
2025-11-13T17:00:00+00:00
Tanzania
8
KEY ACCOUNTABILITIES/RESPONSIBILITIES:
- Support Recruitment administration process (posting vacancies, longlisting, scheduling interviews, writing interview reports, conducting due diligence and providing candidate feedback) for the 2025 organization alignment exercise.
- Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
- Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services.
- Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements requirements, to support analysis and reporting needs.
- Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
- Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Draft various HR documentation required for the specific area of work (e.g., employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
- Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g., open vacancies.), ensuring compliance with the established deadlines and accuracy of HR data.
- Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
QUALIFICATIONS AND EXPERIENCE REQUIRED:
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
- Has managed and implemented Recruitment processes in an International Non-governmental Organization.
- Has provided ad-hoc guidance to a diversified workforce based in different duty stations.
- Has provided briefing to new recruits as part of the onboarding process.
- Has gained experience working across a range of WFP contexts and with varying operational priorities.
- Excellent experience in WINGS system, i-Mocha and workday system is a must.
- Excellent in reporting writing, and conversant in MS. Office tools.
- Basic presentation facilitation skills.
- Prior experience working in similar organization is an added advantage.
Language:
- Fluency in English and Swahili Language is a must.
Support Recruitment administration process (posting vacancies, longlisting, scheduling interviews, writing interview reports, conducting due diligence and providing candidate feedback) for the 2025 organization alignment exercise. Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties. Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements requirements, to support analysis and reporting needs. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards. Draft various HR documentation required for the specific area of work (e.g., employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g., open vacancies.), ensuring compliance with the established deadlines and accuracy of HR data. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Experience: Has managed and implemented Recruitment processes in an International Non-governmental Organization. Has provided ad-hoc guidance to a diversified workforce based in different duty stations. Has provided briefing to new recruits as part of the onboarding process. Has gained experience working across a range of WFP contexts and with varying operational priorities. Excellent experience in WINGS system, i-Mocha and workday system is a must. Excellent in reporting writing, and conversant in MS. Office tools. Basic presentation facilitation skills. Prior experience working in similar organization is an added advantage.
JOB-690a575333d33
Vacancy title:
HR Assistant
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Human Resources]
Jobs at:
WFP
Deadline of this Job:
Thursday, November 13 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Tuesday, November 4 2025, Base Salary: Not Disclosed
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JOB DETAILS:
KEY ACCOUNTABILITIES/RESPONSIBILITIES:
- Support Recruitment administration process (posting vacancies, longlisting, scheduling interviews, writing interview reports, conducting due diligence and providing candidate feedback) for the 2025 organization alignment exercise.
- Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
- Liaise with other internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services.
- Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements requirements, to support analysis and reporting needs.
- Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
- Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Draft various HR documentation required for the specific area of work (e.g., employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
- Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g., open vacancies.), ensuring compliance with the established deadlines and accuracy of HR data.
- Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
QUALIFICATIONS AND EXPERIENCE REQUIRED:
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
- Has managed and implemented Recruitment processes in an International Non-governmental Organization.
- Has provided ad-hoc guidance to a diversified workforce based in different duty stations.
- Has provided briefing to new recruits as part of the onboarding process.
- Has gained experience working across a range of WFP contexts and with varying operational priorities.
- Excellent experience in WINGS system, i-Mocha and workday system is a must.
- Excellent in reporting writing, and conversant in MS. Office tools.
- Basic presentation facilitation skills.
- Prior experience working in similar organization is an added advantage.
Language:
- Fluency in English and Swahili Language is a must.
Work Hours: 8
Experience in Months: 24
Level of Education: high school
Job application procedure
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