The Tanzania Forest Service Agency (TFS) is seeking to fill 6 positions for Conservation Ranger III - Office Management Secretary. This role is crucial for supporting the administrative functions within the agency.

Duties and Responsibilities:

• To assist in handling and word process classified information;
• To assist receiving letters and other forms of correspondence directed to his/her office;
• To assist in receiving visitors and directs them to relevant scheduled officers;
• To assist in keeping records of important events such as functions, appointments, travels and meetings; and provide necessary reminders and facilitation arrangements;
• To assist in receiving calls, files and transmit messages to relevant recipients;
• To assist in providing information to the relevant scheduled officers
• To assist in manage/run the office of the Manager he/she is working under;
• To assist acquiring office goods and supplies; To assist collecting/receive files and deliver to the addressed Manager;
• To assist in preparing documents for departmental meetings;
• To assist in facilitating and service official meetings;
• To identify and prepare a list of office requirements and follow up on their acquisition or procurement;

Qualifications and Requirements:

• Holder of Form IV Certificate with passes in English and Kiswahili with Diploma in Secretarial Studies who have passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 100 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution.
• The candidate shall be required to attend and pass military recruit course.

• To assist in handling and word process classified information
• To assist receiving letters and other forms of correspondence directed to his/her office
• To assist in receiving visitors and directs them to relevant scheduled officers
• To assist in keeping records of important events such as functions, appointments, travels and meetings; and provide necessary reminders and facilitation arrangements
• To assist in receiving calls, files and transmit messages to relevant recipients
• To assist in providing information to the relevant scheduled officers
• To assist in manage/run the office of the Manager he/she is working under
• To assist acquiring office goods and supplies; To assist collecting/receive files and deliver to the addressed Manager
• To assist in preparing documents for departmental meetings
• To assist in facilitating and service official meetings
• To identify and prepare a list of office requirements and follow up on their acquisition or procurement

• Word processing
• Shorthand (English) at 100 wpm
• Hati Mkato (Kiswahili) at 100 wpm
• MS-Word
• MS-Excel
• Internet
• Email
• MS-Publisher
• Office management
• Record keeping
• Communication

• Form IV Certificate with passes in English and Kiswahili
• Diploma in Secretarial Studies
• Passed Shorthand (English) at a speed of 100 words per minute
• Passed Hati Mkato (Kiswahili) at a speed of 100 words per minute
• Computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution
• Required to attend and pass military recruit course