Payroll Administration

• ·Oversee timely and accurate processing of employee payroll.
• ·Verify inclusion of all new staff in the payroll system and ensure necessary documentation is complete.
• ·Review and confirm computation of employee earnings, deductions, and statutory contributions.
• ·Coordinate submission of payroll-related statutory returns (PAYE, NSSF, NHIF, WCF, SDL, etc.) within deadlines.
• ·Validate final dues for employees exiting the organization.
• ·Escalate payroll system issues or discrepancies to the Compensation and Benefits Specialist for resolution.

Benefits Administration

·Coordinate staff medical, pension, and insurance benefits in line with company policies and statutory requirements.

·Maintain accurate and up-to-date employee benefits records.

·Liaise with pension scheme administrators to ensure timely remittance of contributions and processing of member exits.

·Facilitate submission of all required pension documentation for new and exiting employees.

·Assist employees in understanding their benefits and resolving related queries.

Compensation and Policy Compliance

·Maintain compliance with company policies, statutory obligations, and collective bargaining agreements.

·Verify that loan and advance applications comply with the company’s Loans and Advances Policy.

·Support job evaluation, salary surveys, and compensation benchmarking exercises as guided.

·Prepare periodic reports on payroll, benefits utilization, and compliance indicators.

Data Management and Reporting

·Maintain accurate employee compensation and benefits data in HR systems.

·Generate and share regular payroll and benefits reports with management.

·Support internal and external audits related to payroll and benefits.

·Maintain an updated database of expatriate work permits and renewal timelines.

·Facilitate the renewal and cancellation of permits during employee exits, ensuring full compliance with immigration requirements

Liaise with expatriates and external consultants to ensure smooth transition during onboarding and exit processes.

Requirements

Qualifications required:

• Minimum academic qualification: Bachelor in Finance, HR, Accounting or related field
• Professional registration: CPA Certification
• Knowledge of labor laws, statutory benefits, and market trends

Experience required:

a. General work experience (years) Minimum of 5 years’ experience

b. Specific to the position (level/discipline/years): 3 years in a similar role

c. Industry: Experience in manufacturing or FMCG procurement preferred.

• Oversee timely and accurate processing of employee payroll.
• Verify inclusion of all new staff in the payroll system and ensure necessary documentation is complete.
• Review and confirm computation of employee earnings, deductions, and statutory contributions.
• Coordinate submission of payroll-related statutory returns (PAYE, NSSF, NHIF, WCF, SDL, etc.) within deadlines.
• Validate final dues for employees exiting the organization.
• Escalate payroll system issues or discrepancies to the Compensation and Benefits Specialist for resolution.
• Coordinate staff medical, pension, and insurance benefits in line with company policies and statutory requirements.
• Maintain accurate and up-to-date employee benefits records.
• Liaise with pension scheme administrators to ensure timely remittance of contributions and processing of member exits.
• Facilitate submission of all required pension documentation for new and exiting employees.
• Assist employees in understanding their benefits and resolving related queries.
• Maintain compliance with company policies, statutory obligations, and collective bargaining agreements.
• Verify that loan and advance applications comply with the company’s Loans and Advances Policy.
• Support job evaluation, salary surveys, and compensation benchmarking exercises as guided.
• Prepare periodic reports on payroll, benefits utilization, and compliance indicators.
• Maintain accurate employee compensation and benefits data in HR systems.
• Generate and share regular payroll and benefits reports with management.
• Support internal and external audits related to payroll and benefits.
• Maintain an updated database of expatriate work permits and renewal timelines.
• Facilitate the renewal and cancellation of permits during employee exits, ensuring full compliance with immigration requirements
• Liaise with expatriates and external consultants to ensure smooth transition during onboarding and exit processes.

• Minimum academic qualification: Bachelor in Finance, HR, Accounting or related field
• Professional registration: CPA Certification
• Knowledge of labor laws, statutory benefits, and market trends