Overview:

The Assistant HR Officer is responsible for supporting the management of human capital and administrative functions of the organization. The Assistant HR Officer shall report to the HR and Administration Manager and be guided by the following duties and responsibilities.

2.0 Duties and Responsibilities

• Assist in the development and implementation of HR strategies aligned with the organization’s overall strategy.
• Support in reviewing, recommending, and updating HR policies and procedures in compliance with legal requirements.
• Assist in managing employee relations by addressing demands, grievances, or other issues in collaboration with the HR & Administration Manager.
• Support the recruitment and selection processes, including posting job openings, shortlisting candidates, and coordinating interviews.
• Assist in managing employee offboarding processes, including conducting exit interviews, processing employee separations, and ensuring compliance with legal and company requirements.
• Support the implementation of the performance appraisal system and assist in driving high performance among employees.
• Assist in assessing training needs and contributing to the development and monitoring of training programs.
• Assist in maintaining and updating employee records, payroll, HR database, and benefit program.
• Support in generating HR metrics and providing decision support to management based on HR data.
• Ensure legal compliance throughout the human resource management process.
• Support in overseeing administrative functions of the organization.
• Provide guidance and support to administrative staff, ensuring their professional development and performance management.

3.0 Qualifications and Requirements

• Degree Level: Bachelor’s degree in Human Resources Management, Business Administration, or any other related field. A Master’s degree in any related field is an added advantage.
• Experience: At least 3 years of proven experience in conducting HR functions.

Key Skills:

• Strong communication and interpersonal skills
• Negotiation and contract management
• Planning and coordination
• Leadership skills
• Goal-oriented, flexible, and creative under pressure
• Strong budgeting and computer skills
• Ability to make professional decisions in a fast-paced environment

• Assist in the development and implementation of HR strategies aligned with the organization’s overall strategy.
• Support in reviewing, recommending, and updating HR policies and procedures in compliance with legal requirements.
• Assist in managing employee relations by addressing demands, grievances, or other issues in collaboration with the HR & Administration Manager.
• Support the recruitment and selection processes, including posting job openings, shortlisting candidates, and coordinating interviews.
• Assist in managing employee offboarding processes, including conducting exit interviews, processing employee separations, and ensuring compliance with legal and company requirements.
• Support the implementation of the performance appraisal system and assist in driving high performance among employees.
• Assist in assessing training needs and contributing to the development and monitoring of training programs.
• Assist in maintaining and updating employee records, payroll, HR database, and benefit program.
• Support in generating HR metrics and providing decision support to management based on HR data.
• Ensure legal compliance throughout the human resource management process.
• Support in overseeing administrative functions of the organization.
• Provide guidance and support to administrative staff, ensuring their professional development and performance management.

• Strong communication and interpersonal skills
• Negotiation and contract management
• Planning and coordination
• Leadership skills
• Goal-oriented, flexible, and creative under pressure
• Strong budgeting and computer skills
• Ability to make professional decisions in a fast-paced environment

• Degree Level: Bachelor’s degree in Human Resources Management, Business Administration, or any other related field. A Master’s degree in any related field is an added advantage.
• Experience: At least 3 years of proven experience in conducting HR functions.