Administrative Support Intern
2025-07-21T18:09:44+00:00
WaterAid
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https://www.wateraid.org
FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Consulting
Admin & Office
2025-08-01T17:00:00+00:00
Tanzania
8
About the role
As our AdministrativeSupport Intern, you will support WaterAid Tanzania’s front office and administrative functions, including procurement administrative tasks. Key responsibilities include managing visitors, coordinating travel and meetings, and handling routine office duties, helping to maintain an efficient and professional work environment and work closely with WaterAid Tanzania staff to drive sustainable change.
In this role, you will:
- Maintain a professional front desk by welcoming guests and handling all inquiries via phone, email, or in-person.
- Route incoming mail and calls to appropriate staff promptly.
- Monitor and manage office consumables and supplies inventory.
- Champion WaterAid’s commitment to equity, inclusion and safeguarding.
- Manage meeting room setups and supervise office cleanliness.
- Assist in planning and facilitating travel, bookings, and logistical arrangements.
- Provide logistical support for meetings, workshops, and events
- Support travel planning, bookings, and itineraries for staff or guests
- Help organize procurement-related documentation and assist in bid collection
- Assist in collecting and comparing supplier quotes
- Help prepare purchase requests and documentation
- Track orders and follow up with vendors for timely deliveries
- Support inventory management and stock record updates
- Assist with calendar management and meeting logistic for CD
- Support in follow-ups and tracking action points for CD
Requirements
To be successful, you will need:
- Diploma/degree in Business Administration, Management, Secretarial Studies, or a related field.
- Basic understanding of procurement and logistics coordination
Although not essential, we’d prefer you to have:
- Excellent verbal and written communication skills
- Strong interpersonal and customer service skills
- Competency in Microsoft Office (Word, Excel, Outlook)
- Demonstrated ability to manage confidential information
- Willingness to learn and work in a fast-paced environment
Maintain a professional front desk by welcoming guests and handling all inquiries via phone, email, or in-person. Route incoming mail and calls to appropriate staff promptly. Monitor and manage office consumables and supplies inventory. Champion WaterAid’s commitment to equity, inclusion and safeguarding. Manage meeting room setups and supervise office cleanliness. Assist in planning and facilitating travel, bookings, and logistical arrangements. Provide logistical support for meetings, workshops, and events Support travel planning, bookings, and itineraries for staff or guests Help organize procurement-related documentation and assist in bid collection Assist in collecting and comparing supplier quotes Help prepare purchase requests and documentation Track orders and follow up with vendors for timely deliveries Support inventory management and stock record updates Assist with calendar management and meeting logistic for CD Support in follow-ups and tracking action points for CD
Excellent verbal and written communication skills Strong interpersonal and customer service skills Competency in Microsoft Office (Word, Excel, Outlook) Demonstrated ability to manage confidential information Willingness to learn and work in a fast-paced environment
Diploma/degree in Business Administration, Management, Secretarial Studies, or a related field. Basic understanding of procurement and logistics coordination
JOB-687e8268c449a
Vacancy title:
Administrative Support Intern
[Type: FULL_TIME, Industry: Consulting, Category: Admin & Office]
Jobs at:
WaterAid
Deadline of this Job:
Friday, August 1 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Monday, July 21 2025, Base Salary: Not Disclosed
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JOB DETAILS:
About the role
As our AdministrativeSupport Intern, you will support WaterAid Tanzania’s front office and administrative functions, including procurement administrative tasks. Key responsibilities include managing visitors, coordinating travel and meetings, and handling routine office duties, helping to maintain an efficient and professional work environment and work closely with WaterAid Tanzania staff to drive sustainable change.
In this role, you will:
- Maintain a professional front desk by welcoming guests and handling all inquiries via phone, email, or in-person.
- Route incoming mail and calls to appropriate staff promptly.
- Monitor and manage office consumables and supplies inventory.
- Champion WaterAid’s commitment to equity, inclusion and safeguarding.
- Manage meeting room setups and supervise office cleanliness.
- Assist in planning and facilitating travel, bookings, and logistical arrangements.
- Provide logistical support for meetings, workshops, and events
- Support travel planning, bookings, and itineraries for staff or guests
- Help organize procurement-related documentation and assist in bid collection
- Assist in collecting and comparing supplier quotes
- Help prepare purchase requests and documentation
- Track orders and follow up with vendors for timely deliveries
- Support inventory management and stock record updates
- Assist with calendar management and meeting logistic for CD
- Support in follow-ups and tracking action points for CD
Requirements
To be successful, you will need:
- Diploma/degree in Business Administration, Management, Secretarial Studies, or a related field.
- Basic understanding of procurement and logistics coordination
Although not essential, we’d prefer you to have:
- Excellent verbal and written communication skills
- Strong interpersonal and customer service skills
- Competency in Microsoft Office (Word, Excel, Outlook)
- Demonstrated ability to manage confidential information
- Willingness to learn and work in a fast-paced environment
Work Hours: 8
Experience in Months: 24
Level of Education: associate degree
Job application procedure
Interested and qualified? Click here to apply
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