Vacancy title:
Administration Officer

[Type: FULL_TIME, Industry: Engineering Services, Category: Admin & Office]

Jobs at:
Mott MacDonald

Deadline of this Job:
Thursday, July 10 2025

Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania

Summary
Date Posted: Monday, June 30 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The Administration Officer will be based in CETL HQ offices and will generally perform major tasks relating to the office management, major procurements and logistics

• Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas including logistics, accommodation, visa processing and security briefing
• Maintenance of entire Shule Bora asset register and take out asset verification, including liaising with HR for leavers handover of assets.
• Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment, Car services etc
• Managing the mobile communications (office phones, phone credit, internet, etc) for all Shule Bora staff
• Managing day to day administration task HQ office included but limited to driver management, welcoming of new starters, vehicle maintenance, office supplies etc.
• Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team
• Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald)
• Support Technical Leads in planning and budgeting activities and contributing to the VFM system

Skills

Candidate Specification:

• Proven experience in an administrative or operations role
• Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable
• Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources
• Experience of organizing events – managing bookings, invitations, advertising, printing, and on-the-day requirements
• Ability to prioritize and work under pressure.
• Ability to work in a collaborative team setting.
• Proficient in using MS packages, particularly Word, Excel and PowerPoint
• Strong organisational skills, reliability, and adherence to ethical standards
• Excellent verbal and written communication skills
• Fluency in written and spoken English, Kiswahili preferred.

Experience

• Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials
• Experience of working on donor-funded programmes in multi-national teams

Knowledge

• Basic knowledge of the Education Sector in Tanzania
• Ability to draft letters in English and Swahili
• Ability to draft processes and procedures in English and Swahili

Qualification

• Bachelor`s degree in Administration studies, Logistics or related field

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Click here to apply

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