Background information about the job or company (e.g., role context, company overview)

Chuo cha Ufundi Arusha (ATC) is seeking to fill 3 positions for Office Management Secretary II.

Responsibilities or duties

• To duplicate, photocopying, collecting and stapling materials;
• To prepare the duty rosters as well as ensuring effective and efficient utilization of junior staff;
• To distribute of files and documents to offices;
• To report maintenance problems
• To type all general correspondence and non-confidential matters;
• To type letters, minutes, notes, bulletins, circulars, certificates, charts and stencils;
• To make duplicate of reports and letters;
• To do proper filing of File copies of typed letter in relevant files;
• To take proper care of all machines under his/her charge and make sure they are used for official work only;
• To make sure the availability of all necessary facilities for proper job performance e.g. Computer systems, printer papers, carbon papers, erasing ink, etc.;
• To receive and direct visitors appropriately; and
• To perform any other duties as may be assigned by the Supervisor.

Qualifications or requirements (e.g., education, skills)

Holder of Ordinary Diploma (NTA level 6) in Secretarial studies from recognised institution.

Must have passed both shorthand English and Swahili at a speed of 100 words per minute with computer knowledge in programs of: - Ms Word, Ms Excel, Ms Publisher, Ms power point, Internet and E-mail.

Experience needed

Not specified.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

3 Positions available.

• To duplicate, photocopying, collecting and stapling materials;
• To prepare the duty rosters as well as ensuring effective and efficient utilization of junior staff;
• To distribute of files and documents to offices;
• To report maintenance problems
• To type all general correspondence and non-confidential matters;
• To type letters, minutes, notes, bulletins, circulars, certificates, charts and stencils;
• To make duplicate of reports and letters;
• To do proper filing of File copies of typed letter in relevant files;
• To take proper care of all machines under his/her charge and make sure they are used for official work only;
• To make sure the availability of all necessary facilities for proper job performance e.g. Computer systems, printer papers, carbon papers, erasing ink, etc.;
• To receive and direct visitors appropriately;
• To perform any other duties as may be assigned by the Supervisor.

• Shorthand English (100 wpm)
• Shorthand Swahili (100 wpm)
• Ms Word
• Ms Excel
• Ms Publisher
• Ms Power Point
• Internet
• E-mail

• Ordinary Diploma (NTA level 6) in Secretarial studies from recognised institution.
• Passed both shorthand English and Swahili at a speed of 100 words per minute.
• Computer knowledge in Ms Word, Ms Excel, Ms Publisher, Ms power point, Internet and E-mail.