Background

TMHS Group Limited is seeking a qualified and experienced Transport Officer to join its Emergency Medical Services (EMS) department. The role is based at HQ-Masaki and focuses on managing the organization’s fleet and transport operations across Tanzania.

Job Purpose

The Transport Officer will be responsible for planning, directing, and coordinating all day-to-day fleet and transport operations. The role ensures that company goods, materials, and personnel are transported safely, efficiently, and cost-effectively across Tanzania. The ideal candidate should combine strong logistical planning skills with strict adherence to Tanzanian traffic laws and local transport regulatory frameworks.

Key Responsibilities

Fleet Management and Scheduling

• Plan, coordinate, and monitor daily vehicle dispatch schedules.
• Conduct route planning to optimize fuel consumption.
• Ensure timely deliveries, staff movements, and transit operations.
• Monitor fleet usage to improve operational efficiency.

Regulatory Compliance

• Ensure all company vehicles and drivers comply with Tanzanian laws and transport regulations.
• Maintain compliance with LATRA regulations.
• Ensure valid TRA vehicle registrations are in place.
• Confirm that all vehicles have valid insurance coverage.
• Ensure adherence to required weight and axle load limits.

Driver and Team Supervision

• Manage, schedule, and supervise company drivers and dispatch staff.
• Conduct regular safety briefings for drivers and transport support teams.
• Verify that all drivers hold valid driving licenses.
• Ensure driving licenses have the correct classifications for the vehicles assigned.
• Lead and motivate the transport team to maintain safe and efficient operations.

Maintenance and Inspections

• Oversee routine vehicle servicing.
• Coordinate preventive maintenance for the vehicle fleet.
• Manage emergency repairs when needed.
• Minimize fleet downtime through proper maintenance planning.
• Ensure all vehicles remain roadworthy and compliant with safety standards.

Cost and Fuel Tracking

• Monitor transport-related expenses.
• Track vehicle fuel efficiency.
• Manage fuel cards and fuel allowances.
• Identify opportunities to reduce operational waste.
• Support cost-effective fleet and transport management.

Incident and Emergency Management

• Serve as the primary point of contact during vehicle breakdowns, accidents, or police checkpoint delays.
• Ensure quick resolution of transport-related incidents.
• Maintain proper documentation for incidents, emergencies, and delays.
• Support safe and compliant emergency response procedures.

Skills and Qualifications

Required Education

Candidates should have one of the following qualifications:

• Advanced Diploma in Logistics and Transport Management.
• Bachelor’s degree in Logistics and Transport Management.
• Qualification in Supply Chain Management.
• Relevant qualification from the National Institute of Transport (NIT).
• Degree or diploma in a business-related field.

Required Experience

Minimum of 3 years of experience in fleet management or transport operations.

Required Knowledge and Skills

• Strong understanding of the Tanzanian Road Traffic Act.
• Deep knowledge of LATRA compliance guidelines.
• Understanding of vehicle inspection standards in Tanzania.
• Ability to use vehicle GPS tracking systems.
• Knowledge of route optimization tools.
• Strong planning, coordination, and organizational skills.
• Good problem-solving skills, especially during incidents or transport emergencies.

Leadership Skills

• Strong people management skills.
• Ability to supervise and motivate drivers and support staff.
• Ability to enforce safety standards and operational discipline.
• Good communication and team coordination skills.

• Plan, coordinate, and monitor daily vehicle dispatch schedules.
• Conduct route planning to optimize fuel consumption.
• Ensure timely deliveries, staff movements, and transit operations.
• Monitor fleet usage to improve operational efficiency.
• Ensure all company vehicles and drivers comply with Tanzanian laws and transport regulations.
• Maintain compliance with LATRA regulations.
• Ensure valid TRA vehicle registrations are in place.
• Confirm that all vehicles have valid insurance coverage.
• Ensure adherence to required weight and axle load limits.
• Manage, schedule, and supervise company drivers and dispatch staff.
• Conduct regular safety briefings for drivers and transport support teams.
• Verify that all drivers hold valid driving licenses.
• Ensure driving licenses have the correct classifications for the vehicles assigned.
• Lead and motivate the transport team to maintain safe and efficient operations.
• Oversee routine vehicle servicing.
• Coordinate preventive maintenance for the vehicle fleet.
• Manage emergency repairs when needed.
• Minimize fleet downtime through proper maintenance planning.
• Ensure all vehicles remain roadworthy and compliant with safety standards.
• Monitor transport-related expenses.
• Track vehicle fuel efficiency.
• Manage fuel cards and fuel allowances.
• Identify opportunities to reduce operational waste.
• Support cost-effective fleet and transport management.
• Serve as the primary point of contact during vehicle breakdowns, accidents, or police checkpoint delays.
• Ensure quick resolution of transport-related incidents.
• Maintain proper documentation for incidents, emergencies, and delays.
• Support safe and compliant emergency response procedures.

• Strong understanding of the Tanzanian Road Traffic Act.
• Deep knowledge of LATRA compliance guidelines.
• Understanding of vehicle inspection standards in Tanzania.
• Ability to use vehicle GPS tracking systems.
• Knowledge of route optimization tools.
• Strong planning, coordination, and organizational skills.
• Good problem-solving skills, especially during incidents or transport emergencies.
• Strong people management skills.
• Ability to supervise and motivate drivers and support staff.
• Ability to enforce safety standards and operational discipline.
• Good communication and team coordination skills.

• Advanced Diploma in Logistics and Transport Management.
• Bachelor’s degree in Logistics and Transport Management.
• Qualification in Supply Chain Management.
• Relevant qualification from the National Institute of Transport (NIT).
• Degree or diploma in a business-related field.