Summary
Date Posted: Monday, November 27 2023, Base Salary: Not Disclosed

JOB DETAILS:
Introduction:
Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement, and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability, or veteran status in employment or the provision of services.

Primary Purpose:
This position is primarily responsible for the day-to-day management of travel and Logistics project-related activities within the unit following CWS policies and procedures. This position will uphold best travel practices while identifying cost-saving strategies, train and prepare work plans for Travel and logistics Officers in Tanzania, and offer logistics support to other Country offices in the region when required.

Responsibilities
Essential Duties:
Travel and Logistics (70%)
• Plans and coordinates the unit work schedules in collaboration with Logistics Officers
• Manages Logistics projects in collaboration with Programs Supervisors and workflows within Procurement and Finance for all Logistics transactions.
• Coordinate receipt of all IOM invoices from the Cultural Orientation department.
• Acts as the backup to the Logistics Officers in their absence.
• Participate in the onboarding of new staff to the unit and within the region.
• Review and manage the issue log for all logistics issues raised after travel from the field.
• Oversees and manages the logistics mailbox
Travel Budget Preparation and Management (15%)
• Participates in the review of budget projections for accuracy and costing.
• Manages an updated cost platform for all required travel items within all processing locations in Sub-Saharan Africa.
• Participates in quarterly and monthly travel budget projections and ensures they are received by Finance within the stipulated period.
• Collaborates with Program Managers/Supervisors to capture and track changes in the travel projections and communicates the same to the Administration Supervisor.
Vendor Management (10%)
• Manages tracking, reconciliations, and payments of all invoices from IOM across the regional offices.
• Take the lead in vendor reconciliations for all logistics vendors in consultation with Procurement and Finance.
• Oversees vendor engagements including negotiating for better prices and favorable terms of payments.
• Participates in reviewing and updating vendor management procedures and service level agreements for all vendors within Tanzania.
Additional roles and responsibilities (5%)
• Perform other duties that may be assigned to ensure the logistical support of operations related to official travel and other program objectives.

Qualifications:

Experience:
• Five (5) years of work experience is required.
• Supervisory experience preferred.
• Experience in field team processing activities for various locations is preferred.
• Experience in managing administrative roles is preferred.
• Experience managing travel budgets is preferred.
• Project management experience is preferred.
• Knowledge of ERP or other booking tools is an added advantage.

Skills:
• Demonstrated written and verbal English skills.
• Demonstrated computer skills, especially Microsoft Excel and Outlook.
• Demonstrated organizational and time management skills.
• Demonstrated strong communication skills.
• Demonstrated interpersonal relations.
• Demonstrated ability to manage heavy workload.
• Education & Certifications:
• Bachelor’s Degree or equivalent in Business Administration, Procurement, Public Administration, Supply Chain Management, or other related field, or four (4) years additional work experience in lieu of a bachelor’s degree required.
• Knowledge of International relations is preferred.

Abilities:
• The Senior Travel & Logistics Officer must have the ability to:
• Manage large and diverse workloads under pressure with competing priorities.
• Maintain the integrity of official records.
• Analyse and solve complex problems and make sound decisions.
• Work with minimal supervision
• Maintain a high-performance standard with attention to detail;
• Work independently and contribute to the overall operations of RSC Africa.
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
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