IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. Movement Operations Units in various IOM Country Offices, coordinated under the Resettlement and Movement Management (RMM) Division in the Department of Mobility Pathways and Inclusion at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.

Under the general supervision of the Chief of Mission, and the direct supervision of Resource Management Officer, the Senior Finance Associate, is responsible for the following duties and responsibilities.

Responsibilities

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
2. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
3. Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters;
4. Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
5. Assist in monitoring compliance with financial policies, procedures, rules and regulations;
6. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
7. Provide regular and ad hoc financial information to support informed financial decision making;
8. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
9. Manage and prepare the payroll by executing validity checks on monthly payroll results;
10. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
11. Provide assistance responding to audit queries and follow up on audit recommendations;
12. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
13. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
14. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; and,
15. Perform other related duties as required.

Qualifications

Required Qualifications and Experience

Education

• High School diploma with six years of relevant experience; or,
• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience. 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way; 
• Discreet, details and clients-oriented, patient and willingness to learn new things; and, 
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Skills

• Strong interpersonal and communication skills.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Swahili is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

• Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
• Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
• Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters;
• Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
• Assist in monitoring compliance with financial policies, procedures, rules and regulations;
• Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
• Provide regular and ad hoc financial information to support informed financial decision making;
• Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
• Manage and prepare the payroll by executing validity checks on monthly payroll results;
• Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
• Provide assistance responding to audit queries and follow up on audit recommendations;
• Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; and,
• Perform other related duties as required.

• Strong interpersonal and communication skills.

• High School diploma with six years of relevant experience; or,
• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.