Senior Admissions Officer Grade III

2025-07-20T21:04:34+00:00

FULL_TIME

Education, and Training

Admin & Office

2025-07-25T17:00:00+00:00

 

Tanzania

8

Job Description

As an Admissions Officers you will be responsible to the DVC-ARC all matters related to admission and specifically perform following activities;-

Responsibility:

Responsibilities And Duties of Admissions Officers

• Receiving applications and short list applicants based on the University admission regulations in liaison with the respective Deans, Directors, and programme coordinators.
• Overseeing the registration of students in the schools, Directorate of Postgraduate Studies at the beginning of each semester or academic year.
• Assisting in responding to inquiries from the Tanzania Commission for Universities (TCU), students and other external agencies.
• Assisting in the preparation of academic transcripts for the finalists in all programmes.
• Maintaining statistics of applicants by year, programme, and gender.
• Preparing and providing admission numbers to the newly admitted students and residents.
• Assisting in the preparation of meetings related to the admissions office.
• Implementing the bylaws, regulations and instructions issued on student admission and registration.
• Creating a file for each student, keeping evidence of his/her acceptance and all documents pertaining to him/her.
• Keeping all documents including student transfer from other universities, postponement of study and dismissal.
• Managing the online admission system.
• Dealing with admission related queries from students and their sponsors.
• Issuing students' ID cards.
• Corresponding with prospective students, applicants, and others seeking information on admissions standards, academic and non-academic programmes, and student activities.
• Participating in exhibitions and other marketing initiatives.
• Carrying out any other related duties assigned by the DVC-ARC or other competent University authority.

Skill :

Knowledge, Technical Skills and Abilities for Senior Admissions Officers Grade III

Knowledge in

• TCU, NACTVET, and NECTA Regulations
  In-depth understanding of national regulatory frameworks governing university and medical college admissions.
• University Admissions Policies
  Strong knowledge of admission policies, selection criteria, program requirements, and fee structures for both undergraduate and postgraduate programs.
• Curriculum and Credit Systems; Awareness of course structures and credit systems will be an added advantage.
• Documentation and Records Management
  Understanding of best practices in secure handling, verification, and archiving of student application documents and academic records.
• International Education Frameworks
  Ability to interpret foreign qualifications and determine equivalency for admission into local programs.
• Admissions Reporting and Documentation
  Proficient in preparing admission reports, summary documents, and minutes for admission committee meetings for both undergraduate and postgraduate levels.
  
  Technical Skills
• Student Information Systems (OSIM & ARIS/SARIS)
  Proficient in the use of the Online Student Information Management System (OSIM) and other platforms to manage applicant data, selection, registration, and records.
• Microsoft Office Suite
  Advanced skills in Word, Excel, PowerPoint, and Outlook for correspondence, reports, presentations, and data analysis.
• Admissions Portals and Email Systems
  Skilled in managing online applications, verifying uploaded documents, and communicating effectively through official email platforms.
• Data Analysis and Report Generation
  Ability to use tools like Excel and statistical software to produce meaningful reports and insights on admissions trends and performance metrics.
• Document Preparation and Editing
  Competent in drafting formal letters, reports, meeting minutes, and official admission-related documentation.
• Digital Filing and Archiving
  Experience in organizing and maintaining digital applicant files securely and in line with institutional policies.
• Website and Communication Tools
  Basic ability to update admissions-related content on the university website and post key updates on social media and internal portals.
  
  Abilities
• Communication and Presentation Skills
  Strong written and verbal communication skills for engaging with applicants, faculty, and administrative staff, and for presenting data or recommendations during meetings.
• Analytical Judgment
  Ability to evaluate application files fairly, apply admission criteria consistently, and make informed decisions.
• Preparation for Admissions Committees
  Able to prepare complete and accurate documentation, data summaries, and minutes for both undergraduate and postgraduate admissions committee meetings.
• Confidentiality and Professionalism
  Trusted to handle sensitive personal and academic information with integrity and adherence to ethical standards.
• Supervisory and Team Coordination
  Skilled in leading junior admissions staff, organizing schedules, and ensuring coordinated workflows during admission cycles.
• Time and Priority Management
  Able to manage heavy workloads during admission periods, meet tight deadlines, and prioritize tasks effectively.
• Customer Service and Public Relations
  Committed to providing clear, respectful, and timely service to applicants, parents, and other stakeholders.
• Problem Solving and Adaptability
  Quick to resolve application-related issues, missing documents, or system errors, and adapt to changes in policies or technologies.

Qualification Required:

Educational Qualifications

• Master's degree in Education
• Master's degree in Educational Management and Administration
• Master's degree in Educational Leadership and Management
• Master's degree in Marketing
• or any equivalent qualification or Bachelor degree in Education, Educational Management and Administration, Educational Leadership and Management, Marketing from a recognized Institution.

Experience :

A minimum of five (5) years work experience as an Admissions Officer in a recognized higher learning institution or reputable organization in a related field.

Receiving applications and short list applicants based on the University admission regulations in liaison with the respective Deans, Directors, and programme coordinators. Overseeing the registration of students in the schools, Directorate of Postgraduate Studies at the beginning of each semester or academic year. Assisting in responding to inquiries from the Tanzania Commission for Universities (TCU), students and other external agencies. Assisting in the preparation of academic transcripts for the finalists in all programmes. Maintaining statistics of applicants by year, programme, and gender. Preparing and providing admission numbers to the newly admitted students and residents. Assisting in the preparation of meetings related to the admissions office. Implementing the bylaws, regulations and instructions issued on student admission and registration. Creating a file for each student, keeping evidence of his/her acceptance and all documents pertaining to him/her. Keeping all documents including student transfer from other universities, postponement of study and dismissal. Managing the online admission system. Dealing with admission related queries from students and their sponsors. Issuing students' ID cards. Corresponding with prospective students, applicants, and others seeking information on admissions standards, academic and non-academic programmes, and student activities. Participating in exhibitions and other marketing initiatives. Carrying out any other related duties assigned by the DVC-ARC or other competent University authority.

Knowledge of all applicable laws, rules, and regulations Knowledge of substantive law and legal procedure Excellent written and verbal communication skills Excellent legal drafting skills Good coordination and organizational skills High attention to detail Strong negotiation skills Computer skills – especially Microsoft Office software Legal Research skills Dispute resolution skills Customer service skills Time Management skills Teamwork skills Ability to prepare complex legal documents Ability to analyse facts/information, develop rigorous arguments and replies and provide sound advice. Ability to effectively compile and synthesize information Ability to negotiate effectively Ability to progress with work independently

Master's degree in Education Master's degree in Educational Management and Administration Master's degree in Educational Leadership and Management Master's degree in Marketing or any equivalent qualification or Bachelor degree in Education, Educational Management and Administration, Educational Leadership and Management, Marketing from a recognized Institution. Experience : A minimum of five (5) years work experience as an Admissions Officer in a recognized higher learning institution or reputable organization in a related field.

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