Receptionist Cum Administration Assistant
2025-09-08T11:59:01+00:00
Shanta Gold
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_6287/logo/Shanta%20Gold.png
https://www.shantagold.com/
FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Mining
Admin & Office
2025-09-18T17:00:00+00:00
Tanzania
8
About the Role:
The Receptionist cum Administration Assistant is central to the smooth running of our Dar es Salaam Head Office. This role combines front-desk management, administrative support, office coordination, travel & logistics, and office services supervision. We are looking for a proactive individual who can handle multiple responsibilities with professionalism, efficiency, and attention to detail.
Key Responsibilities
1. Front Desk & Reception
- Professionally manage the main telephone line, direct calls, and handle inquiries.
- Welcome and attend to visitors promptly; notify relevant staff.
- Maintain visitor log and ensure compliance with security protocols.
- Handle incoming/outgoing mail, deliveries, couriers, and correspondence.
2. Office Administration & Supplies
- Maintain and manage office and kitchen supply inventory.
- Process requisitions and purchase orders in the Syspro system.
- Ensure utilities (electricity, water, telecom) are running smoothly.
- Coordinate daily office activities for efficiency and compliance.
3. Meetings & Coordination
- Organize staff, visitor, and high-level meetings (including virtual).
- Provide logistical and administrative support before, during, and after meetings.
- Prepare documentation, presentations, and maintain records.
4. Travel & Logistics
- Arrange domestic and international travel and accommodation.
- Coordinate vehicle scheduling, pickups/drop-offs, taxis, and courier services.
- Verify travel and accommodation invoices and process payments with Finance.
5. Office Services & Supervision
- Supervise cleaning staff and ensure hygiene standards are met.
- Manage drivers, vehicle schedules, fuel usage, and maintenance.
- Coordinate office lunch arrangements for staff.
- Liaise with service providers for repairs and maintenance.
- Other duties as assigned to support office operations.
What We’re Looking For
- Diploma or higher in Business Administration, Office Management, or related field
- Strong computer skills (MS Word, Excel, PowerPoint) & familiarity with office systems
- Minimum 3 years’ experience in administration or office coordination
- Proficiency in English (written & spoken) with excellent organizational & multitasking skills
- High integrity, professionalism, and the ability to work independently
- Knowledge of travel booking, logistics, and office coordination is an added advantage
1. Front Desk & Reception Professionally manage the main telephone line, direct calls, and handle inquiries. Welcome and attend to visitors promptly; notify relevant staff. Maintain visitor log and ensure compliance with security protocols. Handle incoming/outgoing mail, deliveries, couriers, and correspondence. 2. Office Administration & Supplies Maintain and manage office and kitchen supply inventory. Process requisitions and purchase orders in the Syspro system. Ensure utilities (electricity, water, telecom) are running smoothly. Coordinate daily office activities for efficiency and compliance. 3. Meetings & Coordination Organize staff, visitor, and high-level meetings (including virtual). Provide logistical and administrative support before, during, and after meetings. Prepare documentation, presentations, and maintain records. 4. Travel & Logistics Arrange domestic and international travel and accommodation. Coordinate vehicle scheduling, pickups/drop-offs, taxis, and courier services. Verify travel and accommodation invoices and process payments with Finance. 5. Office Services & Supervision Supervise cleaning staff and ensure hygiene standards are met. Manage drivers, vehicle schedules, fuel usage, and maintenance. Coordinate office lunch arrangements for staff. Liaise with service providers for repairs and maintenance. Other duties as assigned to support office operations.
Diploma or higher in Business Administration, Office Management, or related field Strong computer skills (MS Word, Excel, PowerPoint) & familiarity with office systems Minimum 3 years’ experience in administration or office coordination Proficiency in English (written & spoken) with excellent organizational & multitasking skills High integrity, professionalism, and the ability to work independently Knowledge of travel booking, logistics, and office coordination is an added advantage
JOB-68bec505891d4
Vacancy title:
Receptionist Cum Administration Assistant
[Type: FULL_TIME, Industry: Mining, Category: Admin & Office]
Jobs at:
Shanta Gold
Deadline of this Job:
Thursday, September 18 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Monday, September 8 2025, Base Salary: Not Disclosed
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JOB DETAILS:
About the Role:
The Receptionist cum Administration Assistant is central to the smooth running of our Dar es Salaam Head Office. This role combines front-desk management, administrative support, office coordination, travel & logistics, and office services supervision. We are looking for a proactive individual who can handle multiple responsibilities with professionalism, efficiency, and attention to detail.
Key Responsibilities
1. Front Desk & Reception
- Professionally manage the main telephone line, direct calls, and handle inquiries.
- Welcome and attend to visitors promptly; notify relevant staff.
- Maintain visitor log and ensure compliance with security protocols.
- Handle incoming/outgoing mail, deliveries, couriers, and correspondence.
2. Office Administration & Supplies
- Maintain and manage office and kitchen supply inventory.
- Process requisitions and purchase orders in the Syspro system.
- Ensure utilities (electricity, water, telecom) are running smoothly.
- Coordinate daily office activities for efficiency and compliance.
3. Meetings & Coordination
- Organize staff, visitor, and high-level meetings (including virtual).
- Provide logistical and administrative support before, during, and after meetings.
- Prepare documentation, presentations, and maintain records.
4. Travel & Logistics
- Arrange domestic and international travel and accommodation.
- Coordinate vehicle scheduling, pickups/drop-offs, taxis, and courier services.
- Verify travel and accommodation invoices and process payments with Finance.
5. Office Services & Supervision
- Supervise cleaning staff and ensure hygiene standards are met.
- Manage drivers, vehicle schedules, fuel usage, and maintenance.
- Coordinate office lunch arrangements for staff.
- Liaise with service providers for repairs and maintenance.
- Other duties as assigned to support office operations.
What We’re Looking For
- Diploma or higher in Business Administration, Office Management, or related field
- Strong computer skills (MS Word, Excel, PowerPoint) & familiarity with office systems
- Minimum 3 years’ experience in administration or office coordination
- Proficiency in English (written & spoken) with excellent organizational & multitasking skills
- High integrity, professionalism, and the ability to work independently
- Knowledge of travel booking, logistics, and office coordination is an added advantage
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
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