Job Purpose

This position is established for the effective delivery and efficient transport services for the project staff and activities as required in Favor of the Railway Children Africa Kesho Bora Project or Mwanza Project.

Specific Accountabilities

A: Safe Driving

• To drive safely and comfort the organization’s vehicles to different destinations i.e. field sites while discharging office duties.
• Ensures that the Logbook for the vehicles is properly maintained and filled appropriately for each trip and destinations.
• Ensure all employees, visitors or beneficiaries boarding the vehicle have been authorized to do so by relevant organization authorities.
• Maintaining the organization’s vehicles and managing preventive repairs for them.
• Ensuring motor vehicle general Services are fully made after every 5,000 kilometres and the vehicles are maintained clean always and on a regular basis.
• Refuelling the vehicle on time and requesting fuel top ups as required.
• Ensure Admin personnel and supervisor has approved the fuel requests.
• Ensure that the vehicle’s tires are of the required standard and the toolbox is available in the car all the time.
• Prepare the Monthly Fuel Consumption Report for Vehicles based on the travel Request Form and Logbook so that to allocate cost per project/Donor Funds and submit together with scanned/physical vehicle request, fuel top ups and mileage logbooks for reconciliation to Admin Personnel and supervisor for reviews
• Orient new employees and refresh existing employees on general vehicle usage and safety while on their trips. This may be extended to visitors and beneficiaries where appropriate.

B: Logistics & Other Office Support

• To dispatch office documents and parcels as may be directed by supervisors.
• Support the administrative functions of the department on logistics, storage and procurement of items including production of reports whenever necessary and requested by supervisor.

C: Other Duties:

• Any other duties in relation to the above as assigned by your supervisor.

G: General duties

• Uphold and work within Railway Children’s policies and procedures.
• Actively promote and embody Railway Children’s core values of Integrity, Bravery, Innovation and Effectiveness across the organisation and partners.
• Travel to Railway Children’s field operations as and when required.
• Undertake any other duties, as appropriate to the post, as delegated by the line manager.

Person Specification

Knowledge & experience:

• Sound knowledge of various vehicle management skills.
• Also being familiar with Tanzania’s environment and locations
• Driving and traffic road signs understanding,
• 3+ years’ experience in NGO Driving or other reputable organization.
• A certificate from NIT is an added advantage

Skill sets:

• Certificate of Secondary Education.
• Certification in Driving preferred class “C” license (C1, C2, C3)
• Good communication and time management.
• Excellent interpersonal skills and ability to relate to children.
• Knowledge on MS Office applications, especially Word and Excel and in various accounting software.
• Strong presentation skills.
• Fluent Kiswahili and English.
• Strong documentation skills.
• Being analytical and having eye for detail.

Attitude:

• Flexible can-do mentality.
• Alignment with core organizational values.
• A strong commitment to the principle of transparency and integrity in finance practices.
• Commitment to working on the cause of children in difficult circumstances.
• Willingness to travel extensively.
• Ability to work on own initiative and also as part of a team.
• Ability to work under pressure.
• Dynamism and a strong sense of ‘doing what it takes’ for the cause.

• To drive safely and comfort the organization’s vehicles to different destinations i.e. field sites while discharging office duties.
• Ensures that the Logbook for the vehicles is properly maintained and filled appropriately for each trip and destinations.
• Ensure all employees, visitors or beneficiaries boarding the vehicle have been authorized to do so by relevant organization authorities.
• Maintaining the organization’s vehicles and managing preventive repairs for them.
• Ensuring motor vehicle general Services are fully made after every 5,000 kilometres and the vehicles are maintained clean always and on a regular basis.
• Refuelling the vehicle on time and requesting fuel top ups as required.
• Ensure Admin personnel and supervisor has approved the fuel requests.
• Ensure that the vehicle’s tires are of the required standard and the toolbox is available in the car all the time.
• Prepare the Monthly Fuel Consumption Report for Vehicles based on the travel Request Form and Logbook so that to allocate cost per project/Donor Funds and submit together with scanned/physical vehicle request, fuel top ups and mileage logbooks for reconciliation to Admin Personnel and supervisor for reviews
• Orient new employees and refresh existing employees on general vehicle usage and safety while on their trips. This may be extended to visitors and beneficiaries where appropriate.
• To dispatch office documents and parcels as may be directed by supervisors.
• Support the administrative functions of the department on logistics, storage and procurement of items including production of reports whenever necessary and requested by supervisor.
• Any other duties in relation to the above as assigned by your supervisor.
• Uphold and work within Railway Children’s policies and procedures.
• Actively promote and embody Railway Children’s core values of Integrity, Bravery, Innovation and Effectiveness across the organisation and partners.
• Travel to Railway Children’s field operations as and when required.
• Undertake any other duties, as appropriate to the post, as delegated by the line manager.

• Sound knowledge of various vehicle management skills.
• Familiarity with Tanzania’s environment and locations
• Driving and traffic road signs understanding
• Good communication and time management.
• Excellent interpersonal skills and ability to relate to children.
• Knowledge on MS Office applications, especially Word and Excel and in various accounting software.
• Strong presentation skills.
• Fluent Kiswahili and English.
• Strong documentation skills.
• Being analytical and having eye for detail.

• Certificate of Secondary Education.
• Certification in Driving preferred class “C” license (C1, C2, C3)
• A certificate from NIT is an added advantage