SUMMARY OF POSITION

The Programme Assistant provides administrative, logistical, and operational support to ensure the effective planning, implementation, monitoring, and reporting of programme activities. The role supports programme coordination, documentation, stakeholder engagement, data management, and compliance with organizational policies and donor requirements, contributing to the timely and quality delivery of programme objectives.

Programme Coordination

• Support the planning, coordination, and implementation of programme activities in line with approved work plans.
• Assist in preparing activity schedules, implementation plans, and programme calendars.
• Coordinate meetings, workshops, trainings, and community engagement activities.
• Follow up on action points and support timely implementation of programme activities.

Administrative and Logistics Support

• Coordinate logistics for programme events, including venue arrangements, travel, accommodation, and procurement requests.
• Prepare payment requests, purchase requisitions, and other administrative documentation.
• Maintain programme filing systems, both electronic and physical.
• Ensure all programme documentation is complete, accurate, and properly archived.

Monitoring, Documentation and Reporting

• Collect, compile, and organize programme data and supporting documentation.
• Maintain activity records, attendance registers, and beneficiary databases.
• Support the preparation of programme reports, success stories, meeting minutes, and presentations.
• Assist in tracking programme indicators and reporting deadlines.

Stakeholder Engagement

• Support communication and coordination with government institutions, implementing partners, community leaders, and beneficiaries.
• Assist in organizing stakeholder meetings and consultations.
• Maintain positive working relationships with programme stakeholders.

Financial and Compliance Support

• Support budget tracking and monitoring of programme expenditure.
• Verify supporting documentation before submission for payment.
• Ensure programme activities comply with organizational policies and donor requirements.

Information Management

• Maintain programme databases and records.
• Update programme tracking tools and dashboards.
• Ensure confidentiality and proper handling of programme information.

KEY COMPETENCES, SKILLS, EXPERIENCE, AND KNOWLEDGE

• Bachelor’s degree in development studies, Project Management, Social Sciences, Public Administration, Community Development, Business Administration, or a related field.
• A minimum of 2 years' relevant experience supporting development or humanitarian programmes.
• Experience working with NGOs, development partners, or donor-funded projects is an added advantage

Technical Competencies

• Programme coordination
• Administrative and logistical support
• Report writing and documentation
• Data collection and record management
• Budget and expenditure tracking
• Stakeholder coordination
• Microsoft Office Suite (Word, Excel, PowerPoint)

Behavioral competencies

• Planning and organising
• Communication skills
• Teamwork and collaboration
• Attention to detail
• Problem-solving
• Time management
• Accountability and integrity
• Adaptability and flexibility

• Support the planning, coordination, and implementation of programme activities in line with approved work plans.
• Assist in preparing activity schedules, implementation plans, and programme calendars.
• Coordinate meetings, workshops, trainings, and community engagement activities.
• Follow up on action points and support timely implementation of programme activities.
• Coordinate logistics for programme events, including venue arrangements, travel, accommodation, and procurement requests.
• Prepare payment requests, purchase requisitions, and other administrative documentation.
• Maintain programme filing systems, both electronic and physical.
• Ensure all programme documentation is complete, accurate, and properly archived.
• Collect, compile, and organize programme data and supporting documentation.
• Maintain activity records, attendance registers, and beneficiary databases.
• Support the preparation of programme reports, success stories, meeting minutes, and presentations.
• Assist in tracking programme indicators and reporting deadlines.
• Support communication and coordination with government institutions, implementing partners, community leaders, and beneficiaries.
• Assist in organizing stakeholder meetings and consultations.
• Maintain positive working relationships with programme stakeholders.
• Support budget tracking and monitoring of programme expenditure.
• Verify supporting documentation before submission for payment.
• Ensure programme activities comply with organizational policies and donor requirements.
• Maintain programme databases and records.
• Update programme tracking tools and dashboards.
• Ensure confidentiality and proper handling of programme information.

• Programme coordination
• Administrative and logistical support
• Report writing and documentation
• Data collection and record management
• Budget and expenditure tracking
• Stakeholder coordination
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Planning and organising
• Communication skills
• Teamwork and collaboration
• Attention to detail
• Problem-solving
• Time management
• Accountability and integrity
• Adaptability and flexibility

• Bachelor’s degree in development studies, Project Management, Social Sciences, Public Administration, Community Development, Business Administration, or a related field.
• A minimum of 2 years' relevant experience supporting development or humanitarian programmes.
• Experience working with NGOs, development partners, or donor-funded projects is an added advantage