Job Description

Jaza is a solar energy start-up working to power Sub-Saharan Africa, where more than 600 million people live without electricity.

Jaza develops solar-powered shops, known as hubs, which charge batteries that customers use to power their homes. Each hub serves hundreds of households. The company also employs women from Jaza communities to operate the service, helping them become leaders, entrepreneurs, and drivers of economic growth within their communities.

The Procurement & Logistics Coordinator will play a key role in supporting Jaza's operations by managing procurement activities and coordinating the movement of goods across the supply chain. The role involves sourcing reliable suppliers, preparing and tracking purchase orders, monitoring shipments, coordinating customs processes, and resolving logistics challenges.

The position requires strong organizational skills, attention to detail, flexibility, and the ability to work across different teams in a fast-paced environment.

Roles and Responsibilities

Procurement Support

• Assist in sourcing, evaluating, and selecting suppliers for equipment, materials, and services.
• Prepare purchase orders and ensure timely processing and tracking.
• Maintain supplier relationships and evaluate supplier performance.
• Support negotiations on procurement terms and conditions.
• Process supplier invoices for payment by matching purchase orders against invoices and Goods Receipt Notes.

Logistics Coordination

• Coordinate inbound and outbound logistics, including shipping, customs clearance, and transportation.
• Track shipments, manage delivery schedules, and resolve logistical issues.
• Liaise with freight forwarders, shipping agents, and suppliers to ensure smooth logistics operations.
• Support the optimization of warehouse and inventory management practices.

Supply Chain Support

• Collaborate with project teams to forecast procurement needs and align procurement activities with project timelines.
• Maintain accurate records of procurement activities, shipments, and inventory.
• Assist with risk management and contingency planning related to procurement and logistics.

Compliance & Documentation

• Ensure compliance with relevant regulations, safety standards, and company policies.
• Prepare and manage documentation for customs, import and export activities, and procurement audits.
• Prepare weekly, monthly, quarterly, and ad hoc management reports.

Key Performance Indicators (KPIs)

• On-Time Delivery Rate
• Import Costs
• CAPEX Clearing Time
• CAPEX per Site
• OTIF

Must-Have Skills

• Accountability
• Flexibility
• Integrity
• Negotiation skills
• Interpersonal skills

Qualifications and Experience

• Diploma in Procurement, Supply Chain, Logistics, or a related field is required. A Bachelor's degree is preferred.
• 3 to 5 years of relevant experience in procurement and/or logistics coordination, ideally within a fast-paced or growth-oriented environment.
• Solid understanding of end-to-end procurement processes, including supplier selection, purchase order management, and invoice processing.
• Hands-on experience coordinating shipments, tracking deliveries, managing customs clearance, and working with freight forwarders.
• Experience using procurement or logistics software such as SAP, Oracle, Odoo, or similar platforms.
• Strong organizational, negotiation, and communication skills, with the ability to manage competing priorities and tight deadlines.
• Ability to proactively identify issues and implement practical solutions.
• Familiarity with Tanzania's import and export procedures and customs regulations is an advantage.
• Ability to work cross-functionally with supply chain, finance, and operations teams.

• Assist in sourcing, evaluating, and selecting suppliers for equipment, materials, and services.
• Prepare purchase orders and ensure timely processing and tracking.
• Maintain supplier relationships and evaluate supplier performance.
• Support negotiations on procurement terms and conditions.
• Process supplier invoices for payment by matching purchase orders against invoices and Goods Receipt Notes.
• Coordinate inbound and outbound logistics, including shipping, customs clearance, and transportation.
• Track shipments, manage delivery schedules, and resolve logistical issues.
• Liaise with freight forwarders, shipping agents, and suppliers to ensure smooth logistics operations.
• Support the optimization of warehouse and inventory management practices.
• Collaborate with project teams to forecast procurement needs and align procurement activities with project timelines.
• Maintain accurate records of procurement activities, shipments, and inventory.
• Assist with risk management and contingency planning related to procurement and logistics.
• Ensure compliance with relevant regulations, safety standards, and company policies.
• Prepare and manage documentation for customs, import and export activities, and procurement audits.
• Prepare weekly, monthly, quarterly, and ad hoc management reports.

• Accountability
• Flexibility
• Integrity
• Negotiation skills
• Interpersonal skills

• Diploma in Procurement, Supply Chain, Logistics, or a related field is required. A Bachelor's degree is preferred.
• 3 to 5 years of relevant experience in procurement and/or logistics coordination, ideally within a fast-paced or growth-oriented environment.
• Solid understanding of end-to-end procurement processes, including supplier selection, purchase order management, and invoice processing.
• Hands-on experience coordinating shipments, tracking deliveries, managing customs clearance, and working with freight forwarders.
• Experience using procurement or logistics software such as SAP, Oracle, Odoo, or similar platforms.
• Strong organizational, negotiation, and communication skills, with the ability to manage competing priorities and tight deadlines.
• Ability to proactively identify issues and implement practical solutions.
• Familiarity with Tanzania's import and export procedures and customs regulations is an advantage.
• Ability to work cross-functionally with supply chain, finance, and operations teams.