Pharmacy Supervisor
2025-10-02T10:01:03+00:00
Médecins Sans Frontières (MSF)
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FULL_TIME
Nduta Camp and Kibondo (Kigoma Region)
Tanzania
00000
Tanzania
Nonprofit, and NGO
Healthcare
2025-10-10T17:00:00+00:00
Tanzania
8
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.
Required Criteria:
Minimum Educational Qualification:
· Essential: Bachelor’s degree in pharmacy and registration in Tanzania.
Experience:
- Essential 1 year of demonstrated, experience as a pharmacist with a valid licence. Experience in MSF or other NGO’s in developing countries is desirable
Languages:
- Essential mission language: English and Swahili (Kirundi and/or French will be a plus.)
Objectives of the position:
Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.
Main Responsibilities:
• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
- Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
- Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.Recruitment portal access
- Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
- Assisting in training of nursing staff regarding dispensing of drugs and their side effects
MSF Section/Context Specific Accountabilities
· Consumption monitoring in IPD units, raising an alert in case of overconsumption or changes in trends, overstocks, shortages and expiries and offering solutions.- Ensuring that the IPD units are adhering to the SOPs set as far as pharmacy management is concerned and report any changes to the manager.
- Supervision of the stock and ordering process (preparation, prioritization, follow up), including data entry and storing condition.
- · Monitoring, supervising and closely follow up the overall movement, consumption, and proper recording of controlled drugs in the ledger books to different IPD units.
- Ensure the supervision of the hospital ward pharmacies and the OPD dispensary (cupboard, standard lists and NCD programme).
- Train and coach pharmacy assistants on key pharmaceutical issues especially OPD dispensers.
- Perform any other duties and accountabilities assigned by your supervisor.
Main Competencies Knowledge:
- Essential computer literacy (word, excel and internet
- Basic computer skills
- Results and Quality Orientation
- Teamwork and Cooperation
- Behavioural Flexibility
- Commitment to MSF Principles
- Stress Management
Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department. • Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock. Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints. • Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs. • Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.Recruitment portal access Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability. Assisting in training of nursing staff regarding dispensing of drugs and their side effects MSF Section/Context Specific Accountabilities · Consumption monitoring in IPD units, raising an alert in case of overconsumption or changes in trends, overstocks, shortages and expiries and offering solutions. Ensuring that the IPD units are adhering to the SOPs set as far as pharmacy management is concerned and report any changes to the manager. Supervision of the stock and ordering process (preparation, prioritization, follow up), including data entry and storing condition. · Monitoring, supervising and closely follow up the overall movement, consumption, and proper recording of controlled drugs in the ledger books to different IPD units. Ensure the supervision of the hospital ward pharmacies and the OPD dispensary (cupboard, standard lists and NCD programme). Train and coach pharmacy assistants on key pharmaceutical issues especially OPD dispensers. Perform any other duties and accountabilities assigned by your supervisor.
Essential: Bachelor’s degree in pharmacy and registration in Tanzania. Experience: Essential 1 year of demonstrated, experience as a pharmacist with a valid licence. Experience in MSF or other NGO’s in developing countries is desirable Languages: Essential mission language: English and Swahili (Kirundi and/or French will be a plus.)
JOB-68de4d5f7952a
Vacancy title:
Pharmacy Supervisor
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Healthcare]
Jobs at:
Médecins Sans Frontières (MSF)
Deadline of this Job:
Friday, October 10 2025
Duty Station:
Nduta Camp and Kibondo (Kigoma Region) | Tanzania | Tanzania
Summary
Date Posted: Thursday, October 2 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.
Required Criteria:
Minimum Educational Qualification:
· Essential: Bachelor’s degree in pharmacy and registration in Tanzania.
Experience:
- Essential 1 year of demonstrated, experience as a pharmacist with a valid licence. Experience in MSF or other NGO’s in developing countries is desirable
Languages:
- Essential mission language: English and Swahili (Kirundi and/or French will be a plus.)
Objectives of the position:
Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.
Main Responsibilities:
• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
- Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
- Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.Recruitment portal access
- Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
- Assisting in training of nursing staff regarding dispensing of drugs and their side effects
MSF Section/Context Specific Accountabilities
· Consumption monitoring in IPD units, raising an alert in case of overconsumption or changes in trends, overstocks, shortages and expiries and offering solutions.- Ensuring that the IPD units are adhering to the SOPs set as far as pharmacy management is concerned and report any changes to the manager.
- Supervision of the stock and ordering process (preparation, prioritization, follow up), including data entry and storing condition.
- · Monitoring, supervising and closely follow up the overall movement, consumption, and proper recording of controlled drugs in the ledger books to different IPD units.
- Ensure the supervision of the hospital ward pharmacies and the OPD dispensary (cupboard, standard lists and NCD programme).
- Train and coach pharmacy assistants on key pharmaceutical issues especially OPD dispensers.
- Perform any other duties and accountabilities assigned by your supervisor.
Main Competencies Knowledge:
- Essential computer literacy (word, excel and internet
- Basic computer skills
- Results and Quality Orientation
- Teamwork and Cooperation
- Behavioural Flexibility
- Commitment to MSF Principles
- Stress Management
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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